Summary
Overview
Work History
Education
Skills
Timeline
Certification
Accomplishments
Veteran Status
Generic

Ashley Bowling

Fairfax,VA

Summary

Dynamic and Organized Leader with Exceptional Administrative Proficiency. An adept professional possessing a comprehensive skill set in executive administration, capable of seamlessly navigating diverse environments. A disciplined and purposeful individual dedicated to surpassing mission objectives, visions, and goals with precision.

Overview

10
10
years of professional experience
1
1
Certificate

Work History

Executive Assistant

CACI Inc.
01.2023 - Current
  • Manages overall office operations, including floor plans, office moves, key control, distribution lists, conference facilities, and efficient workspace functioning
  • Coordinates and facilitates recurring internal and external meetings, reviews, and travel arrangements for Product Manager and Deputy Product Manager, executing seamlessly and adhering to protocol
  • Demonstrates meticulous diligence by preparing and delivering travel packets, including orders, maps, and agendas, 24 hours prior to travel
  • Maintains comprehensive visitor log, efficiently managing arrival announcements and purpose of visits to enhance organizational transparency
  • Manages conference rooms, teleconference lines, and distribution lists, ensuring seamless communication channels within the organization
  • Prepares and edits presentations on behalf of executives for both internal meetings and external meetings
  • Serves as liaison between departments to facilitate effective communication throughout the company
  • Plans and coordinates department events and ceremonies, fostering team engagement and cohesion while contributing to positive and vibrant work culture

Molding Production Associate

Therma Tru
05.2022 - 10.2022
  • Adhered to safe work practices and actively participated in safety initiatives, promoting a secure work environment
  • Upheld excellent housekeeping standards and organized work areas according to 6S approach, ensuring an efficient and clean workspace
  • Proficiently positioned work, set up jobs, and operated machinery, contributing to a smooth workflow in the production process
  • Conducted thorough observations of machine processing to ensure proper functioning and maintain high-quality production standards
  • Demonstrated versatility by cross-training in multiple production functions, including assembly, preparation, packaging, and graining, highlighting adaptability and diverse skill set

Travel Administrative Specialist

Spathe Systems
05.2021 - 11.2021
  • Provided essential data through Defense Travel System (DTS) to contribute completion of Personnel Tempo (PERSTEMPO) reports
  • Facilitated weekly production of PERSTEMPO reports for both Administrative and Operations departments by supplying relevant data
  • Played key role in military and civilian travel payment processes, including voucher examination and administrative upkeep of Defense Travel System (DTS)
  • Conducted thorough analysis and audits of travel reimbursement vouchers, ensuring completeness, accuracy, and proper expenditure of Federal funds
  • Consulted with Consolidated Travel Office (CTO) to arrange internal and external travel to CONUS, and processed travel vouchers within a five-working-day period, ensuring compliance with Federal Travel Regulations

Welding Apprentice

Colonna's Shipyard
02.2021 - 05.2021
  • Supported welders by ensuring tidy work sites and efficient equipment setup, creating an organized environment for seamless welding operations
  • Received training in diverse welding processes, including SMAW, FCAW, GMAW, GTAW, and CARBON ARC, showcasing proficiency in operating manual and semi-automatic welding and cutting equipment
  • Collaborated with journeymen to expertly repair worn metal parts, highlighting adaptability and commitment to artistry of welding

Travel Administrative Specialist

Cydecor Inc.
05.2019 - 02.2021
  • Verified organizational controls adherence to Joint Travel Regulations (JTR) and local policies by regularly auditing reports, authorizations, and vouchers
  • Recommended changes to existing methods to enhance accuracy, efficiency, and responsiveness within travel compliance processes, leading to saved man-hours, streamlined processes, and increased efficiency
  • Implemented a customer service program, assisting travel section personnel and travelers daily in navigating the Defense Travel System (DTS), fostering trust, and maintaining positive relationships
  • Provided one-on-one training to travelers, preventing multiple voucher errors by ensuring clear interpretation of instructions, regulations, and local business rules relevant to the authorization and voucher process
  • Managed day-to-day operations of the DoD travel card program as the Agency Program Coordinator, utilizing CitiDirect Electronic Access System (EAS) and Citi Card Management System (CCMS) for effective decision-making and ensuring compliance with the DoD Travel Card Program
  • Assisted Travel Manager in prompt debt collection, ensuring due process and two notifications within 30 days, leading to successful repayment and returned funds to the organization.

Administrative Specialist

Coastal Management Solutions
11.2018 - 02.2019
  • Served as indispensable primary customer service liaison, bridging communication gap between military personnel and designated Personnel Support Detachment (PSD), fostering seamless interactions, and bolstering overall satisfaction
  • Meticulously ensured precise completion and proper routing of all required forms and documents, upholding high standards of accuracy and efficiency
  • Exercised exemplary control and organization in managing spectrum of crucial administrative tasks, including official correspondences, files, directives, U.S Mail, accessions, contracts, leave accounting logs, and quality control reports, contributing to overall command operational precision
  • Demonstrated astute problem-solving skills by resolving discrepancies related to various administration and support services delegated to the command. Interpreted applicable regulations and procedures with precision, ensuring compliance and bolstering integrity of administrative processes

Same Day City Courier

FedEx Office
03.2018 - 07.2018
  • Operated company vehicle for FedEx Office pick-up and delivery services and followed safety procedures and regulations to protect packages and vehicles
  • Ensured high-quality package delivery, strictly adhering to safety regulations, especially for specialized items
  • Managed FedEx materials for shipping, ensuring compliance with service features, proper labeling, and accurate paperwork completion
  • Utilized communication devices to stay in contact with dispatch and provide real-time status updates

Medical Assistant/Administrative Specialist

United States Navy, USN
01.2016 - 01.2018
  • Provided optimal patient care for active duty beneficiaries through physical assessments, procedures, and medical tests, welcomed and assisted customers with medical records, ensuring HIPAA compliance at the front desk
  • Managed high volume of 50-60 calls daily in a fast-paced military treatment facility, addressing patient and staff inquiries, contributing to efficient operations
  • Checked in/out inpatient records, updated patient records via AHLTA/CHCS systems, and coordinated external record requests
  • Implemented an efficient weekly supply process, enhancing tracking for a medical department with four providers and seven medical assistants
  • Supervised timecard submissions for 105 clinical staff using DMHRSi, achieving a 97% compliance rate with BUMED requirements
  • Managed correspondences, awards, and employee evaluations while generating routine reports for executive board meetings
  • Utilized Defense Medical Logistics Standard Support (DMLSS) system to order and maintain supplies, ensuring optimal continuity of care with $93k stock objective
  • Oversaw command correspondence files, scheduled meetings, and reserved conference rooms for executive staff
  • Led five junior employees supporting six providers, resulting in 10,561 completed patient encounters for 3,200 beneficiaries

Medical Assistant

United States Navy, USN
12.2013 - 12.2015
  • Provided optimal patient care for 6.4k beneficiaries through physical assessments, procedures, and medical tests during deployment
  • Ensured timely timecard submission for 14 personnel via DMHRSi, enhancing salary accuracy and financial efficiency
  • Led weekly customer relations meetings, boosting satisfaction and retention, while training and mentoring staff, contributing to exceptional performance and promotion
  • Accessed electronic health record systems (AHLTA, HAIMS, CHCS) to process requests, maintaining precise filing of patients' records in compliance with regulations
  • Prepared requisitions using Defense Medical Logistics Standard Support (DMLSS) system, managed $81k equipment and $24k annual budget, ensuring 100% compliance for uninterrupted patient care and resource optimization


Education

Bachelor of Science - Health Services Management

University of Maryland Global Campus
College Park, MD
06.2025

Associate of Science - HVAC/R

Advanced Technology Institute
Virginia Beach, VA
11.2021

Skills

  • Strategic Planning and Leadership
  • Adaptability and Problem-Solving
  • Effective Communication and Customer Service
  • Decision-Making and Teamwork
  • Calendar/Email Management and Travel Coordination
  • Database Management and Project Coordination
  • Time Management and Workflow Optimization
  • Proficient in Microsoft Office Suite, Adobe, and QuickBooks
  • Familiar with Defense Travel System (DTS) and CitiDirect Electronic Access Systems (EAS)
  • Experienced in Google Drive, Citi Card Management System (CCMS), Outlook, Life-Cycle Management Process (LCMP), SharePoint, and Payroll Processing, with skills in Task Delegation and DoD Healthcare Systems

Timeline

Executive Assistant

CACI Inc.
01.2023 - Current

Molding Production Associate

Therma Tru
05.2022 - 10.2022

Travel Administrative Specialist

Spathe Systems
05.2021 - 11.2021

Welding Apprentice

Colonna's Shipyard
02.2021 - 05.2021

Travel Administrative Specialist

Cydecor Inc.
05.2019 - 02.2021

Administrative Specialist

Coastal Management Solutions
11.2018 - 02.2019

Same Day City Courier

FedEx Office
03.2018 - 07.2018

Medical Assistant/Administrative Specialist

United States Navy, USN
01.2016 - 01.2018

Medical Assistant

United States Navy, USN
12.2013 - 12.2015

Bachelor of Science - Health Services Management

University of Maryland Global Campus

Associate of Science - HVAC/R

Advanced Technology Institute
  • R-410A – SEP 2020
  • EPA Section 609 Universal – JUN 2021
  • 30 Hour OSHA Cert – SEP 2021

Certification

  • R-410A – SEP 2020
  • EPA Section 609 Universal – JUN 2021
  • 30 Hour OSHA Cert – SEP 2021

Accomplishments

Received Navy and Marine Corps Achievement Award for exceptional performance, including taking on more authoritative roles, leading to a promotion to next pay grade

Veteran Status

Veteran | 10 Point Veterans' Preference | Active Secret Clearance

Ashley Bowling