Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
Work Availability
Timeline
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Charity Saieva

Chattanooga,TN

Summary

Experienced and results-driven professional with many years of expertise in business administration, including inventory management, asset management, accounts receivable and payable, budgeting, purchasing, retirement planning, and contract negotiations. Holding a Bachelor's Degree in Business Administration, I bring a proven track record of optimizing operations, managing financial processes, and driving cost-effective strategies. Highly proficient in a variety of software applications and office management, with strong leadership abilities and a commitment to fostering positive team dynamics. Skilled in employee communication, team motivation, and cross-functional collaboration, seeking a rewarding full-time opportunity to leverage my comprehensive experience in a dynamic business environment.

Overview

18
18
years of professional experience
1
1
Certification

Work History

Accountant (Retirement, Payroll & State Billing)

Greater Naples Fire Rescue
02.2021 - 12.2024
  • On-Board & Off Board Employees, review all payroll-related changes associated with the Union Contract, promotions, demotions, advising of funding levels, and incentives as reported by Human Resources
  • Developed a database to control and maintain records for all payroll aspects, (Prepare and analyze Detail Ledger & Expenditure Reports, Bank Transfers, Liability Payments, and Retirement calculations)
  • Process and calculate a multi-level bi-weekly pay scale payroll (Responsible for an Estimated Annual payroll budget of $39 million)
  • Billing for State Grant ($1.8 million)
  • Process, pay, and review all payroll deductions including federal taxes and withholding, benefit deductions, and garnishments
  • Prepared Quarterly 941 taxes
  • Analyzing payroll budget information for potential problems and evaluating overtime trends
  • Calculate all deductions and payments for the Florida Retirement System, 175 Retirement, 401 A retirement/Loan payments, and the 457 plans
  • Process employees’ 10-year-look back audits on the 175-Pension
  • Discuss with employees their retirement options prior to District Separation
  • Integrate Word documents and spreadsheets to generate detailed reports
  • Developed, maintained, and updated the calculation payroll process to ensure zero errors and audits purposes
  • Prepare payroll and financial data analysis reports for auditing, budget control, and accuracy
  • Data enter all employee hours into the accounting software system, and Direct Deposit Electronics Funds Transfer
  • Review and process all verifications of employment, for the purpose of employee-approved bank mortgages, finance, and previously employed
  • Working in different software systems (Black Mt Accounting, FileZilla, CrewScene, Microsoft Office/365) to accurately process payroll and data analysis

Office Administrator

Universal Contracting
06.2020 - 07.2020
  • Directed office operations, including scheduling, budgeting, and policy compliance, to enhance organizational efficiency
  • Oversaw the review, approval, and processing of contracts, ensuring accurate documentation and cost projections
  • Compiled detailed sales and production reports for management, improving decision-making capabilities
  • Improved internal communication by implementing streamlined email and database management practices
  • Track and update all jobs in the Acculynx data base for production

Executive Assistant

South Florida Water Management District
12.2017 - 06.2020
  • Managed cooperative agreements with state and federal agencies, including budgeting and compliance oversight
  • Work directly with other government agencies, such as Collier County, Florida Department of Environmental Protection, Big Cypress National Preserve, and Department of Florida's fish and wildlife
  • Coordinated and published public meeting materials, ensuring accuracy and compliance with Florida Administrative Code
  • Scheduled, coordinated all meetings, classes, and presentations for the Big Cypress Basin Board
  • Supported emergency management operations, coordinating resources and personnel during hurricane response efforts
  • Conducted budget allocation for maintenance and operations, ensuring fiscal responsibility and resource optimization
  • Partnered with project managers to evaluate facility operations and streamline processes, reducing overhead costs
  • Reviewed all work for technical soundness, effectiveness, conformance with program requirements, and appropriateness of conclusions and recommendations
  • Implemented a document management system that improved data retrieval efficiency by 25%
  • Prepared, reviewed, and evaluated reports from computerized and manual data management programs and recommended changes or adjustments to data gathering

Administrative Support Coordinator/Purchasing

Connor Manufacturing
11.2006 - 04.2016
  • Liaison between departments, outside vendors, and staff to provide administrative support for a variety of departments, including Purchasing, Production Control, and Marketing
  • Prepared purchase orders by verifying specifications and prices; and obtaining recommendations from suppliers for substitute items; obtaining approval from the requisitioning department
  • Provide full backup for the purchasing department, and the shipping and receiving department, creating both MRO (Maintenance, Repair & Operations Requests), Raw Material purchase orders (POs), scheduled inbound material for production, unloading material off of trucks, and pulling parts to ship, receiving material for inspecting, and inspecting material for QA (Quality Assurance)
  • Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers
  • Reconcile and prepare invoices for A/P, review material reports, material management, logistics of material, and manage follow-up documentation within the purchase of material
  • Verifies purchase requisitions by comparing items requested to the master list; clarifying unclear items; and recommending alternatives
  • Reviewed requests for quotes (RFQ's), Material Specs, and POs for accuracy of pricing per the signed POs cost, terms and conditions to meet company requirements, and entered any change to the PO as needed for cost, and due date
  • Reviewed end-of-month reports making sure I stayed within the monthly budget for MRO purchases
  • Reviewed RFQs for approval, and created POs for approved RFQs
  • Created Blanket Purchase orders for long-term contracts, and followed up with suppliers on pricing, on-time delivery, and their QA/performance measures
  • Worked with QA to process credit memos for Discrepant Material Report (DMR) materials received and rejected
  • Once the material is rejected, contact the supplier to find out the turn-around time and request and a corrective action so that the issue would not occur again
  • Maintained contact and relationship status with all suppliers
  • Reviewed on-time, and back-logged material deliveries, proficient in logistics travel times, domestic and overseas
  • Entered all notes to maintain records for scheduling, material arrival, and QA material issues
  • Negotiated sales contracts, costing, and headed meetings with outside businesses, which led to being the employee of the quarter
  • Responsibility for customs, shipping, and to reduce transportation costs for all shipments domestically and internationally
  • Processed Freight Claims, worked with freight rep to reduce cost and increase the overall discount for inbound freight, verified cost per pound, and disputed any charges that did not fall within our discount
  • Review travel expenses for sales personnel for accuracy
  • Worked within company budgets, net terms, reviewing forecasting, and setting goals for profitability, future expenditures, and projected sales
  • Prepared purchase requisitions and time-phase of material release for production line ordering of raw material and MRO purchases
  • Reviewed the time phase daily to make sure there was no drop-in material added with an expedited request
  • Worked with multiple vendors to determine the best deals for the company, and had to evaluate the pros and cons of each contract, based on price, quality, speed of delivery, and other factors
  • Gathered information about new supplies to make decisions on behalf of the company
  • Lean Program-Organization methodology program to make production run faster and more cost-effective

Education

BBA - Accounting And Finance

Ashford University
San Diego, CA
01-2016

Skills

  • Accounting and bookkeeping
  • Accounts payable and receivable
  • Nonprofit accounting
  • MS office suite
  • Bank reconciliation
  • Data analysis
  • Account reconciliation processes
  • Superior attention to detail
  • Cloud accounting
  • Financial analysis
  • Financial management
  • Payroll management
  • Administrative support
  • Time management

Accomplishments

  • Created a searchable data base for payroll and retirement documents related to each employee.
  • Increased productivity by reducing the processing time for payroll by 50%.
  • Used Microsoft Excel to develop a billing and invoicing process for the State of Florida's Mile Marker 63 Grant.
  • Documented and resolved an IRS reoccurring payroll tax issue which led to the proper processing of tax payments and IRS penalty saving between 2%-10% based on the number of days late.

Certification

  • Notary Public State of Florida
  • Medical First Responder, AED & CPR
  • Forklift Certified

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline

Accountant (Retirement, Payroll & State Billing)

Greater Naples Fire Rescue
02.2021 - 12.2024

Office Administrator

Universal Contracting
06.2020 - 07.2020

Executive Assistant

South Florida Water Management District
12.2017 - 06.2020

Administrative Support Coordinator/Purchasing

Connor Manufacturing
11.2006 - 04.2016

BBA - Accounting And Finance

Ashford University

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Charity Saieva