Charlene Howington
Wheaton,IL
Summary
Dedicated administrative professional with successful experience in busy office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
20
20
years of professional experience
Work History
Administrative Assistant
Community Unit School District 200
09.2009 - Current
- Supported several executive staff members through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted coworkers and staff members with special tasks on daily basis.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries, including upwards to 10 - 15 calls a day.
- Assisted development and implementation of new administrative procedures.
- Assisted in onboarding new employees, providing training assistance to ensure a smooth integration into the team, and physically set up their office space.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Scheduled office meetings and client appointments for Assistant Superintendent of Educational Services and several Curriculum directors.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Managed filing system, entered data and completed other clerical tasks.
- Volunteered to help with special projects of varying degrees of complexity, including ROE audits.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Developed strategies to streamline and improve office procedures.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Strengthened communication skills through regular interactions with others.
- Learned and adapted quickly to new technology and software applications.
- Demonstrated strong organizational and time management skills while managing multiple projects.
- Self-motivated, with strong sense of personal responsibility.
- Cultivated interpersonal skills by building positive relationships with others.
- Passionate about learning and committed to continual improvement.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Gained strong leadership skills by managing projects from start to finish.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
Administrative Assistant
Christianity Today, Inc
08.2004 - 06.2009
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Oversaw distribution of work to several freelancers during a project.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Entered data into system and updated customer contacts with information to keep records current.
- Increased staff productivity with efficient meeting coordination and streamlined agenda preparation.
- Handled daily scheduling tasks and provided administrative support for entire department.
- Managed filing system, entered data and completed other clerical tasks.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Maintained electronic filing systems and categorized documents.
- Assisted coworkers and staff members with special tasks on daily basis.
- Worked well in team setting, providing support and guidance.
- Applied effective time management techniques to meet tight deadlines.
- Developed strong organizational and communication skills through coursework and volunteer activities.
- Managed time efficiently in order to complete all tasks within deadlines.
Education
Bachelor of Science - Christian Education
Moody Bible Institute
Chicago, IL05.1981
Skills
- Knowledge of Microsoft Office
- Meeting Note Taking
- Office Equipment Operation
- Report Development
- Multitasking and Time Management
- Office Administration
- Confidentiality and Data Protection
- Customer relations and communications
- Staff Motivation
- Administrative Support
Additional Information
Back in my early days after college I taught 2nd grade for a few years before staying home with small children. Over the years I have taught in the church from early childhood to adult Bible study. I currently tutor elementary students at Marian Park Apartments, which I have been doing for over 15 years.
Timeline
Administrative Assistant
Community Unit School District 200
09.2009 - Current
Administrative Assistant
Christianity Today, Inc
08.2004 - 06.2009
Bachelor of Science - Christian Education
Moody Bible Institute
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