Job Search Status
Open to workDesired start date: Open to discussion
Charles Manes
Brighton,CO
Work Preference
Summary
Enthusiastic and well-organized Administrative Assistant with solid background in data entry, schedule management and event planning.
Talented administrative professional with background in accounting and finance. Extensive knowledge of AP, Microsoft Office software.
Overview
20
20
years of professional experience
Work History
Business Support Technician
Adams 12 Five Star Schools
Thornton , CO
01.2026 - Current
- Supported project managers by maintaining accurate documentation and filing systems.
- Maintained organized documentation of design processes and revisions for reference.
- Processed vendor invoices accurately and efficiently, ensuring timely payments and maintaining positive supplier relationships.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Prepared vendor invoices and processed incoming payments.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
- Assisted in the successful completion of projects by coordinating tasks, monitoring progress, and maintaining documentation.
- Proven ability to learn quickly and adapt to new situations.
- Excellent communication skills, both verbal and written.
- Worked well in a team setting, providing support and guidance.
Acting Accounts Payable/Administrative Specialist II
City of Commerce City
7887 E. 60th Ave, Commerce City CO 80022
10.2005 - 06.2015
Analyzed, prepared and conducted vendor invoice and Accounts Payable payments.
Conducted daily cash reconciliation and bank deposits including change orders.
Verified vendor eligibility and compliance with W-9 and 1099 processing including conducting annual 1099 IRS transmittals.
Reviewed, compiled and processed purchasing card reports and receipts for compliance with organization policies and budgeting practices.
Tracked and compiled reports for management on collection of various payments to the organization including budget performance and agreement compliance.
Assisted and compiled reports to managers for weekly, monthly, quarterly and annual financial reporting.
Composed, drafted and presented memorandums, meeting notes, correspondence, reports, data collections, resolutions and ordinances.
Maintained and audited files and ensured compliance with Federal records retention schedules for financial records, administrative records, payroll records.
Schedule meetings and travel arrangements for executive and non-executive level employees.
Trained employees on accounts payable processes, purchasing card processes and other organizational procedures.
Conducted research and made recommendations to organization policies, procedures and general administrative directives.
Provided information, proof read, copied and bound annual office financial reporting documents.
Provided outstanding customer service via face to face and phone call interactions on a daily basis.
Sorted and delivered incoming mail to all departments within the organization.
Managed office supplies, vendors, organization and upkeep.
Education
High School Diploma - undefined
Standley Lake High School
Westminster, COSkills
- Attention to detail
- Executive presentation development
- Business correspondence
- Customer service-oriented
- Accounting familiarity
- Invoice processing
- Administrative support specialist
- Spreadsheet management
Timeline
Business Support Technician
Adams 12 Five Star Schools
01.2026 - Current
Acting Accounts Payable/Administrative Specialist II
City of Commerce City
10.2005 - 06.2015
High School Diploma - undefined
Standley Lake High School