Charlie Mate
New York,NY
Summary
Experienced and dedicated personal/executive assistant with a strong industry background. Known for maintaining a professional appearance and demeanor, consistently excelling in completing assigned tasks with a keen focus on quality. A dependable and quick-learning team player with effective communication and organization skills that contribute to seamless collaboration within the workplace.
Overview
12
12
years of professional experience
Work History
Executive Assistant/Personal Assistant
J'aime New York
01.2020 - Current
- Delivered high-level support to the Founder, managing complex calendars, meeting prep, and both domestic and international travel logistics
- Acted as the key liaison between the Founder and high-profile clients, maintaining professional discretion and clear communication
- Coordinated branded pop-up events, overseeing logistics and fostering relationships with external vendors to ensure successful event execution
- Took comprehensive notes during executive meetings, tracked action items, and ensured timely follow-ups on critical business objectives
Personal Assistant
SA Baxter
01.2017 - 11.2020
- Manage complex international and domestic travel arrangements, including booking flights, accommodations, and creating detailed itineraries
- Support the planning and execution of high-profile events such as the Monaco Yacht Show, collaborating with internal teams and external vendors to ensure seamless operations
- Serve as a primary point of contact for clients, ensuring efficient order flow and meeting project deadlines
- Assist with personal errands and operational tasks to ensure the smooth day-to-day functioning of the office
- Provide critical support on cross-functional projects, aligning team goals with company objectives and timelines
Personal Assistant to Lead Designer
JMY Interiors
01.2015 - 12.2017
- Managed the Lead Designer's calendar and appointments, optimizing daily schedules for maximum efficiency
- Developed and implemented a social media strategy, increasing brand awareness and engagement across multiple platforms
- Coordinated domestic and international travel for design projects, including logistics, accommodations, and transportation
- Provided both administrative and personal support to ensure smooth project execution and communication with clients
Sales Associate
Alice & Olivia
01.2013 - 12.2015
- Built and maintained long-term client relationships, offering personalized styling advice and exceptional customer service
- Managed a personal client book, ensuring repeat business and high levels of customer satisfaction
- Led visual merchandising efforts, creating displays that aligned with brand standards and maximized sales opportunities
Education
Bachelor of Science - Business Management, Design
Old Westbury College
Skills
- Calendar & Travel Management
- Event Coordination
- Project Support
- Technology Proficiency
- Communication & Interpersonal Skills
- Problem-Solving & Adaptability
- Scheduling
- Travel administration
Meeting planning
Timeline
Executive Assistant/Personal Assistant
J'aime New York
01.2020 - Current
Personal Assistant
SA Baxter
01.2017 - 11.2020
Personal Assistant to Lead Designer
JMY Interiors
01.2015 - 12.2017
Sales Associate
Alice & Olivia
01.2013 - 12.2015
Bachelor of Science - Business Management, Design
Old Westbury College
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