Charline Aranda
Ontario,CA
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Administrative Assistant/Payroll Coordinator
Community Care Center
Duarte, CA
07.2022 - Current
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Managed filing system, entered data and completed other clerical tasks.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Managed payroll data entry and processing for 180 employees to comply with predetermined company guidelines.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Completed bi-weekly payroll for 180 employees.
- Provided customer service to employees regarding payroll inquiries and issues.
- Maintained strict confidentiality of all payroll information and records.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Supported recruitment processes, scheduling interviews and communicating with applicants to improve hiring timelines.
Director of Social Services
Pine Grove Health Center
San Gabriel, CA
12.2021 - 07.2022
- Collaborated with department managers to correct and improve services.
- Constructed short- and long-term planning to improve client programs.
- Referred clients to appropriate team members, community agencies and organizations to meet treatment needs.
Business Office Assistant & Payroll/ Accounts Payable Representative
Monte Vista Healthcare Center
Duarte, CA
10.2021 - 01.2022
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Reviewed invoices, payment requests, and expense reimbursements prior to approval.
- Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
- Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Provided customer service to employees regarding payroll inquiries and issues.
AP/Payroll Coordinator/Receptionist
Huntington Drive Health and Rehabilitation Center
Arcadia, CA
04.2019 - 10.2021
- Answered phone promptly and directed incoming calls to correct offices.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Maintained confidentiality of information regarding clients and company.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Managed payroll data entry and processing for 160 employees to comply with predetermined company guidelines.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
Rehabilitation Technician
Monte Vista Healthcare Center
Duarte, CA
07.2018 - 04.2019
- Communicated back to nurses and therapists regarding patient performance and condition.
- Transferred, moved and ambulated patients to and from departments with wheelchairs and stretchers.
- Followed all HIPAA rules and regulations regarding patient confidentiality.
- Documented each patient case with updates in computer system.
- Demonstrated proper body mechanics and patient handling techniques for patient transfers and positioning.
Rehabilitation Technician
Genesis Rehab Services
Los Angeles, CA
03.2018 - 08.2018
- As a per diem rehab technician my responsibilities were to file documents in patient medical files, organizing and disinfecting therapy equipment as well as retrieving medical records.
- Followed all HIPAA rules and regulations regarding patient confidentiality.
- Checked physical therapy supplies, assisting with ordering and restocking.
- Prepared for sessions by setting up patient treatment areas and equipment.
Instructional Assistant
Los Angeles Unified School District
Los Angeles, CA
04.2015 - 08.2018
- Provided support during classes, group lessons, and classroom activities.
- Created lesson materials, visuals, and digital presentations to supplement lesson plans.
- Supported student learning objectives through personalized and small group assistance.
- Maintained safety and security by overseeing students in recess environments.
Sales Associate
Nine West
Commerce, CA
06.2014 - 01.2016
- Accurately processed POS transactions, returning coin, currency, payment cards, and receipts to customers.
- Provided positive first impressions to welcome existing, new, and potential customers.
- Stocked merchandise, clearly labeling items, and arranging according to size or color.
- Listened to customer needs and desires to identify and recommend optimal products.
- Volunteered for extra shifts during holidays and other busy periods to alleviate staffing shortages.
Education
Bachelor of Science - Exercise Science
California State University - Los Angeles
Los Angeles, CAHigh School Diploma -
Alliance Marc & Eva Stern Math And Science
Los Angeles, CA06.2012
Skills
- Office Administration
- Expense Reporting
- Invoice Processing
- Verbal Communication
- Employee timesheet processing
- Schedule Management
- Customer Relations
- Record preparation
- Computer Proficiency
- Spanish Fluency
- Payroll and budgeting
- Dedicated Team Player
Certification
CPR Certification
Work Authorization
Authorized to work in the US for any employer
Personal Information
Relocation: Anywhere
Timeline
Administrative Assistant/Payroll Coordinator
Community Care Center
07.2022 - Current
Director of Social Services
Pine Grove Health Center
12.2021 - 07.2022
Business Office Assistant & Payroll/ Accounts Payable Representative
Monte Vista Healthcare Center
10.2021 - 01.2022
AP/Payroll Coordinator/Receptionist
Huntington Drive Health and Rehabilitation Center
04.2019 - 10.2021
Rehabilitation Technician
Monte Vista Healthcare Center
07.2018 - 04.2019
Rehabilitation Technician
Genesis Rehab Services
03.2018 - 08.2018
Instructional Assistant
Los Angeles Unified School District
04.2015 - 08.2018
Sales Associate
Nine West
06.2014 - 01.2016
Bachelor of Science - Exercise Science
California State University - Los Angeles
High School Diploma -
Alliance Marc & Eva Stern Math And Science