Summary
Overview
Work History
Education
Skills
Timeline
Generic

Chasity Davis

Quinlan,Texas

Summary

Driven and resourceful Executive Assistant with 13+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

7
7
years of professional experience

Work History

Executive Administrative Assistant

Royse City ISD
07.2023 - Current
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
  • Used software to coordinate meetings, appointments, and tasks senior executives.
  • Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
  • Handled confidential and sensitive information with discretion and tact.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Updated and maintained confidential databases and records.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Used Skyward, and Frontline to produce monthly budget reports, build requisitions, run student reports, and other deliverables.

Administrative Assistant

Greenville ISD
03.2021 - 07.2023
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Executed record filing system to improve document organization and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and work safety data.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Developed strategies to streamline and improve office procedures.
  • Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
  • Managed department budgets and generated financial reports for management review.
  • Managed filing system, entered data and completed other clerical tasks.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Established administrative work procedures to track staff's daily tasks.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
  • Transcribed and organized information to assist in preparing speeches and presentations.

Administrative Secretary

Rains ISD
07.2018 - 03.2021
  • Responded to inquiries from callers seeking information.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Created and updated records and files to maintain document compliance.
  • Provided clerical support to company employees by copying, faxing, and filing documents.
  • Sorted, opened, and routed mail and deliveries to meet business requirements.
  • Offered technical support and troubleshot issues to enhance office productivity.
  • Restocked supplies and submitted purchase orders to maintain stock levels.
  • Sorted, opened, and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
  • Surpassed team goals by partnering with colleagues to implement best practices and protocols.

Para Professional

Whitesboro ISD
07.2016 - 07.2018
  • Delivered personalized educational, behavioral, and emotional support to individual students to enable positive learning outcomes.
  • Kept classrooms clean, neat, and properly sanitized for student health and classroom efficiency.
  • Oversaw students in classroom and common areas to monitor, enforce rules, and support lead teacher.
  • Relieved classroom teacher during breaks and maintained order and structure in classroom.
  • Assisted in maintaining engaging and respectful educational environment by promoting discipline and cooperation.
  • Prepared instruction materials, constructed bulletin boards, and set up work areas.
  • Administered tests and assessments to evaluate student progress and performance.
  • Reported on student progress, behavior, and social skills to parents.
  • Supervised students on field trips for safety and proper behavior in public settings.
  • Oversaw groups of students at school and off-site locations, maintaining optimal safety, and security.
  • Collaborated with parents and guardians to increase support and provide best learning environment.
  • Organized and led practice, research and lab assignments.
  • Helped teacher prepare instructional material and displays.
  • Cleaned, organized and restocked classrooms for upcoming classes.
  • Took part in professional development workshops to boost skills.
  • Prepared reports and maintained administrative records.
  • Stepped into non-classroom environments such as libraries to help staff manage demand.
  • Maintained and operated classroom equipment to maximize use and lifespan.
  • Collaborated with instructors to develop engaging lesson plans.
  • Demonstrated specific skills and activities for students to improve understanding and take excess workload off teachers.

Education

GED -

Alba Golden ISD
Alba, TX
06.1999

Skills

  • Event Coordination
  • Office Supplies and Inventory
  • Business Correspondence
  • Microsoft Office
  • Process Improvement
  • Coordination of Administrative Activities
  • Budgeting and Expense Reports
  • Workflow Improvements
  • Material Preparation
  • Customer Service
  • Independent Judgement
  • Special Event Projects
  • Records Management Databases
  • Administrative Policies
  • Maintain Filing Systems
  • Goal Minded
  • Manage Executive Schedules
  • Spreadsheet Creation
  • Departmental Support
  • Document Filing and Retrieval
  • Special Requirements

Timeline

Executive Administrative Assistant

Royse City ISD
07.2023 - Current

Administrative Assistant

Greenville ISD
03.2021 - 07.2023

Administrative Secretary

Rains ISD
07.2018 - 03.2021

Para Professional

Whitesboro ISD
07.2016 - 07.2018

GED -

Alba Golden ISD

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Chasity Davis