Chavis Aaron
NY,NY
Summary
Dedicated and seasoned professional with over 15 years of extensive experience in event planning, marketing, and bar management. Proven expertise in orchestrating events of various scales, coupled with strong organizational, leadership, and negotiation skills. Adept at handling multifaceted responsibilities, managing budgets, and fostering productive team dynamics. Proficient in Microsoft Windows, Excel, Mailchimp, and Google Drive.
Overview
10
10
years of professional experience
Work History
Pride Parade and Block Party Organizer
Springfield Pride Parade Organization
06.2021 - Current
- Spearhead the comprehensive organization of Pride Parade and Block Party events, demonstrating proficiency in talent acquisition, stage management, vendor coordination, and fundraiser production.
- Coordinated volunteer activities and facilitated distribution of promotional and marketing materials.
- Successfully secure high-profile Celebrity Hosts/Performers, overseeing all aspects of booking, confirming travel arrangements, and ensuring adherence to contractual riders.
- Direct the planning and execution of the "You Ball" Fundraiser, incorporating a successful Silent Auction.
- Develop and implement local influence tours, targeting schools and support groups to enhance community engagement.
- Conduct effective sponsorship outreach, fostering key partnerships to enhance event success.
- Oversee logistics for 50+ vendors, orchestrating a vibrant and diverse Block Party atmosphere.
- Manage the stage for 15+ local talents, ensuring seamless execution and a captivating audience experience.
Bar Manager/Partner
4 West Lounge
09.2020 - 08.2023
- Strategically plan and execute all bar operations, managing staffing, inventory, and ensuring high service and quality standards.
- Maximized customer service by training staff, overseeing operations, and resolving issues.
- Created effective employee schedules maintaining coverage at peak times and minimizing labor costs.
- Strategized plans to increase bar revenue through innovative promotional concepts, specialty drinks, and customer-focused events.
- Recruited, hired and trained staff on bar practices, customer service standards, and productivity strategies, providing 25% improvement over prior onboarding process.
- Designed special drink and cocktail offerings on monthly basis as part of seasonal offerings.
- Managed staff schedules and maintained adequate coverage for all shifts.
- Handled escalated customer concerns with speed and knowledgeable support to achieve optimal satisfaction and maintain long-term loyalty.
- Developed unique events and special promotions to drive sales.
- Enhanced financial controls to minimize theft and loss risks, continuously maintaining accurate accounts and cash drawers.
Events Manager & Community Affairs
Suit Supply
04.2018 - 09.2020
- Established strategic community partnerships for cross-branding and clienteling initiatives.
- Coordinated with sales and marketing teams to publicize and promote events.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
- Utilized social media to promote events and increase attendance.
- Established strategic community partnerships for cross-branding and clienteling initiatives.
- Implemented a robust Brand Ambassador program to drive online residual sales.
- Created compelling content for photoshoots, new products, and press kits.
Bar & Event Manager
ER BAR
06.2017 - 08.2020
- Supervised and scheduled a staff of 10, ensuring optimal productivity and performance.
- Designed and executed specialty holiday decor to create a unique and inviting atmosphere.
- Managed all financial aspects, including payouts, payroll, and the oversight of tills and registers.
- Developed and implemented a POS System (Revel) for efficient operations.
- Oversaw all communication channels, email correspondence, event requests, and contracts.
- Produced detailed proposals for events to document timelines, suppliers and budgets.
- Developed and implemented successful marketing plans to generate event revenue.
Bar Manager & Marketing Coordinator
BASERA
01.2016 - 06.2017
- Redesigned interior decor and signage to elevate the overall aesthetic appeal.
- Maintained high standards of customer service by staying up to date on bar and menu options and providing effective food recommendations for guests.
- Controlled all corporate events on and off-site, ensuring seamless execution.
- Conducted corporate event outreach to enhance brand visibility.
- Improved customer service rankings by resolving issues quickly and accurately.
- Strategized plans to increase bar revenue through innovative promotional concepts, specialty drinks, and customer-focused events.
Marketing & Event Specialist
ALIBI BAR
11.2015 - 03.2016
- Developed comprehensive marketing materials for events.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Managed event logistics and operations.
- Developed planning strategies while creating and maintaining best practices for budgets, project plans, event timelines and presentations.
- Brainstormed and implemented creative event concepts and themes.
- Developed creative themes for events and created related activities to engage attendees.
- Maintained compliance with licensing legislation and assumed legal responsibility for the premises.
Event Specialist for Remy Martin / Brugal / Macallen Nationwide
SoHo Experiential
07.2013 - 02.2016
- Successfully handled and followed budgets for each event.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Negotiated and worked with venues and vendors to carry out event objectives.
- Planned large-scale events such as trade shows, conferences and meetings.
- Executed event design, setup, and coordination for over 50 events in 10 cities.
- Demonstrated expertise in on-site activation setup and breakdown with displays and rentals.
- Developed metrics and processes to measure events for program success.
- Upheld best practices for budgeting, projects, timelines and presentations while developing detailed planning strategies.
- Designed strategies, budgets and tactics for annual marketing goals while planning post-production trade shows and other events.
- Coordinated schedules and timelines for events.
- Brainstormed and implemented creative event concepts and themes.
- Hired, trained and supervised volunteers and support staff required for events.
Skills
- Issue Resolution
- Scheduling
- Multiple Priorities Management
- Customer Service
- Inventory Management
- Excellent Communication
- Relationship Building
- Project Leadership
- Community Engagement
- Event Planning
- Community Outreach
- Creative Thinking
- Project Coordination
Timeline
Pride Parade and Block Party Organizer
Springfield Pride Parade Organization
06.2021 - Current
Bar Manager/Partner
4 West Lounge
09.2020 - 08.2023
Events Manager & Community Affairs
Suit Supply
04.2018 - 09.2020
Bar & Event Manager
ER BAR
06.2017 - 08.2020
Bar Manager & Marketing Coordinator
BASERA
01.2016 - 06.2017
Marketing & Event Specialist
ALIBI BAR
11.2015 - 03.2016
Event Specialist for Remy Martin / Brugal / Macallen Nationwide
SoHo Experiential
07.2013 - 02.2016
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