Summary
Overview
Work History
Education
Skills
Timeline
Generic

CHELSEA A THOMAS

Denton,TX

Summary

Seeking an Administrative Assistant/Office Clerical position, that will allow me the opportunity to use my established office skills.

Knowledge of Word, Excel, Oracle, Timberline, UKG and Microsoft Outlook. Use of various office equipment including digital sender/scanner, copier, and fax machines.

Diligent Construction Project Coordinator with solid background in coordinating diverse projects from inception to completion. Successfully supported cross-functional teams to achieve project milestones and deliverables. Demonstrated effective communication and organizational skills in fast-paced environments.

Overview

42
42
years of professional experience

Work History

Project Coordinator/Analyst

MUTI-SII
10.2017 - Current
  • Support Awarded Jobs from Project Start through Project Completion; Issue POs to Material Suppliers/Vendors/SUBS; Request and Gather RFQ Quotes for bid proposal requests from Customers (average of 10 to 12 vendors/Subs per RFQ; Submit Billing Requests for Jobs/Projects; Research Open PO's & Vendor Statements; contact suppliers and SUB's to resolve; Enter Vendor and Subcontractor Invoices in AP; Submit Formal Bid Proposals to Customers; Reconcile Credit Card (WEX) transactions; gather receipts; create reports; Create Report and Submit Employee Out-of-Pocket Expenses for Reimbursement; Gather info and create Weekly EXCEL Report from all PMs with anticipated Work Schedules for following week; Order & Schedule Concrete, Rebar, Aggregates, Crane Delivery, Material Testing, etc.; Coordinate and Communicate with Subcontractors for tower stack, drilling, electrical, and fence, etc.

Office Manager

Pexx Inc.
01.2010 - 09.2017
  • Responsible for maintaining employee and project files, obtain vendor quotes for materials and services; issue PO's; purchasing material; prepare and submit bid packages and proposals; prepare and submit closeout documents to customers, maintain & update safety manual, spreadsheet creation, document scanning, order office supplies and various other duties, as well as daily interaction with supplies, subcontractors, and field personnel.

Project Coordinator

Cellxion Wireless
09.2005 - 01.2010
  • Responsible for maintaining and organizing project files, prepare and submit bid proposals; submission of payroll timesheets to corporate; monthly MasterCard reconciliation; prepare billing support and submit billing spreadsheet to accounting; submit job roll requests; obtain invoice approvals; copies, faxes, scanning of documents; prepare and submit closeout documents to customers and various other duties as assigned by the project manager and director.

Project Coordinator

Andrew Systems Inc.
12.2004 - 07.2005
  • Reviewed and researched project costs, monitored budget expenditures & prepared transfer requests; responsible for the creation and maintenance of electronic purchase requisitions and invoice requests; process check requests; maintained vehicle records, data entry, entered receipts for revenue accrual; set up accounts with various suppliers; reconciled monthly MasterCard statements and indirect reports; time entry; responsible for ordering of office supplies as needed; responsible for submitting all new hire paperwork to corporate HR and sending potential candidates for drug screens and physicals; maintained project file documentation, reports and contracts; responsible for submission of closeout documentation; interfaced with corporate accounting for resolution of invoice discrepancies, daily interaction with internal and external staff, suppliers, sub-contractors, and field representatives.

Project Coordinator

American Tower
08.2001 - 11.2004
  • Assisted the Project Manager by performing clerical and administrative duties which involved reviewing and researching project costs, monitored budget expenditures & prepared transfer requests; responsible for the creation and maintenance of electronic purchase requisitions and invoice requests; process check requests; maintained vehicle records, data entry, entered receipts for revenue accrual; set up accounts with various suppliers; reconciled monthly MasterCard statements and indirect reports; time entry; responsible for ordering of office supplies as needed; responsible for submitting all new hire paperwork to corporate HR and sending potential candidates for drug screens and physicals; provided back-up or relief for other positions and locations; maintained project file documentation, reports and contracts; responsible for submission of closeout documentation; interfaced with corporate accounts receivable and accounts payable for resolution of invoice discrepancies, etc.

Office Assistant

Snelling Personnel
03.2001 - 08.2001
  • On assignment @ American Tower in Stafford TX. Duties included document specialist, project coordinator for construction services.

Data Entry Clerk

Certified Personnel
03.2001 - 03.2001
  • On assignment at Varco Industries, duties included updating Excel spreadsheets with information and other general office tasks.

Data Entry Clerk

Executeam
01.2001 - 02.2001
  • On assignment Tax Refund Express, duties were data entry of tax forms and schedules.

Office Manager

Kmart
05.1983 - 12.2000
  • Responsibilities were ensuring office and cash office functions were completed efficiently; payment of vendor invoices; matching of purchase orders; maintaining invoice register; chargeback follow-ups; bank deposit preparation; training of office associates; timecard processing and HR support.

Education

Bachelor's Degree - Business Administration

Northwestern State University
Natchitoches, LA
12.1982

High School Diploma - undefined

Doyline High School
Doyline, LA

Skills

  • Problem-solving
  • Project coordination
  • Time management
  • Detail-oriented

Timeline

Project Coordinator/Analyst

MUTI-SII
10.2017 - Current

Office Manager

Pexx Inc.
01.2010 - 09.2017

Project Coordinator

Cellxion Wireless
09.2005 - 01.2010

Project Coordinator

Andrew Systems Inc.
12.2004 - 07.2005

Project Coordinator

American Tower
08.2001 - 11.2004

Office Assistant

Snelling Personnel
03.2001 - 08.2001

Data Entry Clerk

Certified Personnel
03.2001 - 03.2001

Data Entry Clerk

Executeam
01.2001 - 02.2001

Office Manager

Kmart
05.1983 - 12.2000

High School Diploma - undefined

Doyline High School

Bachelor's Degree - Business Administration

Northwestern State University

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