Chelsea Spellman

• Performed general accounting and finance duties of the organization in tandem with the organization’s contracted third-party CPA
• Completed annual audit performed by Warren-Averret
• Assist with merge with private-equity firm, Gauge Capital
• Researched and facilitated software integration to streamline accounting and financial processes.
• Forecasted trends and recommended improvements based on financial risk analyses.
• 95% Collections rate at year end for the past 3 years
• Record-to-Report: Lead the month-end close activities, including journal entries, reconciliations, BS and PL analyses; prepare Monthly/Quarterly financial packages
• Monthly Commissions reporting for Sales team
• Monthly royalties reporting
• Create weekly financial summary for Executive Team
• Maintain Rolling cashflow forecast
• Develop and manage annual and multi-year budgets, including preparation of periodic budget forecasts
• Procure-to-Pay: Conducted all aspects of the Accounts Payable process, including but not limited to using bill.com and managing corporate AMEX credit cards, ensuring timely payment of invoices
• Revenue recognition; prepare SaaS revenue analyses and corresponding entries.
• Processed invoices and contacted appropriate parties for timely payment receipt.
• Verified discrepancies and resolved clients' billing issues
• Reconciled daily AR ledger and verified proper posting.

Contractor

• Manage regular activities associated with monthly close, cash flow, forecasting, sales commissions, payroll, banking, and invoicing, maintaining GAAP compliance with accounting
• Maintained payroll and benefits for employees in various locations, minimizing financial discrepancies through detailed program management.
• Manage loans from investors
• Track customer account level information, including contractual billing, milestone information, redline determination and revenue recognition
• Lead development for consistent office culture improvement, and execute monthly/quarterly all-hands presentations

Contractor

• Reconcile G/L account balances and prepare sales tax returns for various states and local jurisdictions within prescribed deadlines.
• Prepare property tax payments including client billing and processing for various states within prescribed deadlines.
• Investigate problems arising from property tax bills by written or oral communication to city or county offices.
• File for proration of property tax for terminated units in states where applicable.
• Prepare property tax renditions within prescribed deadlines.
• Facilitate problem resolution multiple taxing jurisdictions.
  

• Implemented performance reviews and motivational strategies to elevate HR team results.
• Advised decision-makers on complex and confidential matters ranging from performance management to employee relations issues.
• Maintained payroll and benefits for employees in various locations, minimizing financial discrepancies through detailed program management.
• Oversaw high-volume accounting operations. Focused on efficient budget administration, AP/AR and other financial management needs.
• Introduced new accounting, financial and operational systems to maximize efficiency and recordkeeping accuracy.
• Processed bills, checks and vendor payments , maintaining detailed records and receipts.
• Matched purchase orders with invoices and recorded necessary information.
• Presented audit findings after reviewing results and paperwork.

• Established QuickBooks accounting system to reflect accurate financial records.
• Posted daily receipts and payments in accordance with corporate protocols.
• Maintained and processed invoices, deposits and money logs.
• Monitored, verified and approved invoices and reviewed balances using financial software to assess balance sheet for variances.
• Completed payroll for employees and maintained detailed records of procedures.

Tax season contractor

• Collate tax returns
• Executed record filing system to improve document organization and management.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Restocked supplies and submitted purchase orders to maintain stock levels.
• Booked airfare, hotel and ground transportation to coordinate office travel.
• Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime.
• Screened visitors and issued badges to maintain safety and security.

• Recorded all information regarding financial status of customers.
• Handled a number of outbound and inbound calls daily with goal of collecting owed debt.
• Used probing techniques to determine debtors' reasons for delinquency.
• Negotiated to collect balance in full.
• Processed payments and contracts on accounts.
• Set up drafts and processed immediate payments after conducting thorough research and analysis of account.