Chelsie Marsh
Hewitt,TX
Summary
Team oriented and highly qualified office manager with extensive knowledge of automotive accounting, financial statement preparation, and day-to-day accounting practices for a multi dealership group.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Office Manager/Human Resources Manager
Volkswagen of Waco
08.2021 - Current
- Assisted controller in preparing monthly financial statements in accordance with established timelines and factory guidelines
- Interpreted and analyzed dealership financials
- Daily bank reconciliations
- Posted monthly commissions for sales, BDC, fixed operations and F&I managers
- Maintained and setup monthly standard entries
- Reconciled all accounts prior to month end and prepared reports for controller/owner as needed
- Set up accruals as needed for expenses as well as prepared and reviewed monthly expense trend reports
- Responsible for interviewing, hiring and training new office staff and maintaining effective employee relations by assisting each department when needed
- Ensured each employee stayed up to date with HR/company compliance
- Other duties performed as needed were breaking down and posting deals, preparing DMV paperwork, posting dealer trades and wholesales, posting funding's and contacting lenders when there was funding overage/shortage
- Reconciled daily receipts to cash received and prepared bank deposits
- Managed all human resources duties and responsibilities, including payroll processing, for almost 3 years in collaboration with ADP Total Workforce
- Supervised and assisted office staff with various projects and daily duties to maintain accurate efficiency/productivity
- Assisted with any and all projects assigned by upper management.
Accounts Payable/Receivable Clerk
Volkswagen of Waco
10.2020 - 08.2021
- Posted receipts and allocated to correct receivable control
- Monitored payments due from clients and promptly contacted clients with past due balances when monthly statements were provided
- Researched and resolved accounts payable discrepancies
- Balanced monthly general ledger accounts to accurately record cost and month end accruals
- Reconciled vendor statements and handled payment complaints or discrepancies
- Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions
- Liaised with vendors to order and maintain inventory of office supplies.
Billing Clerk
Volkswagen of Waco
03.2019 - 10.2020
- Verify all documents are signed and completed properly before posting retail, wholesale and dealer- trade deals to GL
- Submit any aftermarket products purchased by customers and issue payment to designated companies
- Process any aftermarket cancellations and administer refunds either to lienholder or customer
- Reconcile warranty schedule on monthly basis
- Reconcile new and used inventory schedules on weekly basis
- Perform accounting functions for company by processing paperwork and finance contracts for New & Used retail and lease deals
- Verify, allocate and post transactions into proper journals
- Ensure proper profit calculations, set up receivables/liabilities and ensure transaction back-up documents are properly maintained
- Research and resolve any discrepancies or problems with billing process
- Assist title clerk with dealer trades, wholesales and license/title on as-needed basis.
Title Clerk
Volkswagen of Waco
10.2018 - 03.2019
- Processed and organized documentation for vehicular sales and transfers, managed titles and organized company inventory
- Responded to and resolved customer title issues, reviewed records and identified mismatched or incorrect records
- Processed new titles and coordinated with other dealerships to validate titles
- Received, organized and processed incoming dealership titles, reviewed documentation
- Matched titles and invoices, reconciled account and processed records
- Maintained inventory of titles, monitored status and security of title documentation
- Prepared all tax, title document and payoff checks for new vehicles/trade-ins
- Post journal entries related to ACH payments for titling/registration of retail transactions
- Responsible for receipting/posting daily cash/check deposit
- Post journal entry for daily credit card transactions
- Reconcile cash sales schedule on daily basis
- Reconcile TT&L schedule on weekly basis.
OFFICE ADMINISTRATOR
FORZA SAFETY LLC
04.2018 - 08.2018
- Manage relationships with vendors and/or service providers, ensuring that all items are paid on time
- Administrative support, such as answering/forwarding phones, delivering mail, data entry, filing both electronic and paper files, receiving and entering work orders, maintain contact with area manager, etc.
- Billing through QuickBooks and assisting customers with inquiries about invoices or statements
- Point of contact for collecting on invoices that have aging period of 60 days or over
- Assist management in various projects and assignments.
Education
Bachelor of Science - Business Administration
Wayland Baptist University
Plainview, TX05.2016
Skills
- Management of Financial Resources
- Budget analysis
- Staff hiring and training
- Extensive knowledge of CDK Global
- Account reconciliations
- Accounting (4 years)
- Auditing
- Bank Reconciliation
- Human Resources Management
- Financial Analysis
- Scheduling and budgeting
- Knowledge of various Microsoft Excel features, functions, and formulas
Certification
Billing (4 years)
Title Processing (4 years)
Journal Entries (4 years)
Order Entry (1 year)
Accounts Receivable (4 years)
Microsoft Word (10+ years)
Accounts payable (2 years)
General Ledger Reconciliation (4 years)
General Ledger Accounting (4 years)
Office Management (2 years)
Account Reconciliation (4 years)
Problem-solving (10+ years)
Flexibility
Timeline
Office Manager/Human Resources Manager
Volkswagen of Waco
08.2021 - Current
Accounts Payable/Receivable Clerk
Volkswagen of Waco
10.2020 - 08.2021
Billing Clerk
Volkswagen of Waco
03.2019 - 10.2020
Title Clerk
Volkswagen of Waco
10.2018 - 03.2019
OFFICE ADMINISTRATOR
FORZA SAFETY LLC
04.2018 - 08.2018
Bachelor of Science - Business Administration
Wayland Baptist University
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