Cheri' O'Brien
Anaheim,CA
Summary
Detail-oriented Payroll Specialist with extensive experience in payroll administration, tax compliance, and timekeeping accuracy. Committed to ensuring accurate and timely payroll processing while resolving discrepancies effectively.
Overview
30
30
years of professional experience
1
1
Certification
Work History
Payroll Specialist/Accounts Payable Administrator
Business Administrative Service, LLC
Santa Ana, California
01.2012 - 11.2025
- Process payroll for diverse employee groups using advanced payroll systems.
- Ensure compliance with federal and state payroll regulations and guidelines.
- Coordinate with HR to resolve employee payroll inquiries and discrepancies.
- Maintain accurate employee records in the payroll database system.
- Review timekeeping data for accuracy before payroll processing each cycle.
- Managed multiple tasks simultaneously while meeting deadlines consistently.
- Reviewed timesheets for accuracy and completeness prior to processing payroll.
- Performed manual calculations for retroactive pay adjustments or special payments as required.
- Created and maintained employee records, including new hires, terminations, salary changes, and tax withholding forms.
- Researched and resolved employee payroll questions and issues via email, phone and in person.
- Supported payrolls, driving timely and accurate payment of employee wages.
- Solved complex problems related to payroll processing quickly and efficiently.
- Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
- Provided timely customer service support to employees regarding questions about their paychecks or other payroll issues.
- Onboarded new employees in time reporting and payroll systems.
- Developed and implemented procedures to ensure accurate entry of payroll data into the system.
- Extracted information from payroll system and generated reports for various departments and vendors.
- Voided checks and issued stop payment orders to correct payroll discrepancies.
- Oversaw payroll processing to comply with tax laws and court-ordered wage assignments and garnishments.
- Ensured that all necessary taxes were withheld accurately from each employee's paycheck.
- Maintained up-to-date knowledge of relevant laws and regulations regarding wage and hour compliance.
- Maintained and updated database for invoicing and accounting reconciliation.
- Processed vendor invoices for timely payment to maintain positive supplier relationships.
- Reviewed and verified expense reports to ensure compliance with company policies.
- Collaborated with internal teams to resolve discrepancies in payment queries.
- Reconciled monthly statements to ensure accuracy of accounts payable balances.
- Assisted in the preparation of financial reports by providing necessary documentation.
- Maintained accurate records in accounting software for efficient data retrieval.
- Coordinated with vendors regarding billing inquiries and payment schedules.
- Supported audits by providing requested accounts payable documentation and reports.
- Maintained accounts payable files and records in an organized manner.
- Processed invoices and payments in accordance with company policies and procedures.
- Entered data into accounting system to maintain accurate financial records.
- Prepared checks for payment of vendor invoices on a timely basis.
- Researched and responded to inquiries from vendors regarding invoice status or payment issues.
- Analyzed purchase orders, contracts, invoices, check requests and other documents related to the accounts payable cycle.
- Handled high-volume invoice processing with minimal supervision.
- Collaborated with vendors, suppliers and staff members across departments to resolve any issues that arose.
- Reconciled monthly statements and transactions to keep records accurate and current.
- Verified accuracy of coding on invoices prior to processing payments.
- Monitored accounts receivable aging reports to ensure timely payments.
- Performed account reconciliations as required including bank statement reconciliation, credit card reconciliations.
- Coded invoices to maintain organized and accurate records.
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
- Prepared and updated vendor files, tax documents and insurance information.
- Kept detailed records of accounts payable by creating reports and updating vendor balance sheets.
- Ensured proper authorization for all purchases made by the organization.
- Worked with purchasing group to resolve purchase order matching issues.
- Monitored accounts to ensure payments were up to date.
Payroll Specialist
Macro-Z-Technology, Co
Santa Ana, California
09.2007 - 01.2012
- Organized project documentation and maintained accurate records for compliance.
- Managed communication between contractors, vendors, and internal teams.
- Organized project documentation and maintained accurate records for audits.
- Provided administrative support to the Project Manager
- Completed day-to-day duties accurately and efficiently.
- Ensure compliance with federal and state payroll regulations and guidelines.
- Coordinate with HR to resolve employee payroll inquiries and discrepancies.
- Maintain accurate employee records in the payroll database system.
- Review timekeeping data for accuracy before payroll processing each cycle.
- Prepare payroll reports for management review
- Managed multiple tasks simultaneously while meeting deadlines consistently.
- Reviewed timesheets for accuracy and completeness prior to processing payroll.
- Performed manual calculations for retroactive pay adjustments or special payments as required.
- Created and maintained employee records, including new hires, terminations, salary changes, and tax withholding forms.
- Researched and resolved employee payroll questions and issues via email, phone and in person.
- Supported payrolls, driving timely and accurate payment of employee wages.
- Solved complex problems related to payroll processing quickly and efficiently.
- Provided timely customer service support to employees regarding questions about their paychecks or other payroll issues.
- Extracted information from payroll system and generated reports for various departments and vendors.
- Voided checks and issued stop payment orders to correct payroll discrepancies.
- Oversaw payroll processing to comply with tax laws and court-ordered wage assignments and garnishments.
- Process payroll for employees using advanced software systems.
- Review timecards for accuracy and compliance with company policies.
- Collaborate with HR to maintain employee records and benefits information.
- Resolve payroll discrepancies by investigating issues and communicating solutions.
- Ensure timely submission of payroll taxes and regulatory reports.
- Maintain confidentiality of sensitive employee information diligently.
- Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
- Onboarded new employees in time reporting and payroll systems.
- Process payroll for diverse employee groups using advanced payroll systems.
- Assisted with auditing processes related to payroll.
- Ensured that all necessary taxes were withheld accurately from each employee's paycheck.
- Researched discrepancies in payroll data and provided corrective action when needed.
- Managed timekeeping system and resolved any timecard discrepancies.
- Processed garnishments, child supports, and levies in accordance with federal and state laws.
- Processed and monitored sick pay, vacation pay, and other leave entitlements accurately.
- Updated payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department and division transfers.
Project Administrator
D.R. Horton Homes
Garden Grove
08.2006 - 09.2007
- Managed communication between team members, subcontractors, and clients effectively.
- Organized project documentation, including contracts, plans, and change orders.
- Maintained compliance with safety regulations on job sites during project execution.
- Provided administrative support to the Project Manager including scheduling meetings, taking notes.
- Reviewed invoices for accuracy, verifying vendor information and cost coding.
Office Administrative Assistant
West Pac Industries
Huntington Beach, California
03.1996 - 08.2006
- Assisted in preparing documents and reports for management review.
- Maintained filing systems to organize important company records.
- Responded to client inquiries via phone and email promptly.
- Supported team members with data entry and administrative tasks.
- Organized and maintained filing systems, both paper and electronic.
- Performed administrative duties such as photocopying, faxing documents and mailing packages.
- Answered phones to direct callers, schedule appointments, and provide general office information.
Education
High School Diploma -
John F. Kennedy
La Palma, CA05-1988
Skills
- Payroll administration
- Tax compliance
- Payroll software
- Accounts payable
- Invoice verification
- Data entry
- Document organization
- Effective communication
- Attention to detail
- Payroll processing
- PTO accrual
- Garnishment processing
- Skilled in Foundation
- Skilled in LCP Tracker
- Processing wage withholding orders
- New employee processing
- Microsoft applications
- I-9 documentation
Certification
Notary Public
Timeline
Payroll Specialist/Accounts Payable Administrator
Business Administrative Service, LLC
01.2012 - 11.2025
Payroll Specialist
Macro-Z-Technology, Co
09.2007 - 01.2012
Project Administrator
D.R. Horton Homes
08.2006 - 09.2007
Office Administrative Assistant
West Pac Industries
03.1996 - 08.2006
High School Diploma -
John F. Kennedy