Cherie Bartee

• Directed daily federal procurement operations, managing an $850K monthly government purchase card, processing and reconciling 25+ transactions per day to support uninterrupted acquisition of goods and services for multiple research facilities.
• Administered federal purchase orders and service contracts in compliance with the Federal Acquisition Regulation (FAR), HHS Acquisition Regulation (HHSAR), and NIH policy, ensuring timely payments and full regulatory compliance, which reduced invoice delays and improved vendor satisfaction.
• Managed vendor relationships through the General Services Administration (GSA) and NIH protocols, streamlining processes to reduce vendor disputes and ensure compliance with federal property regulations, and improving disposal efficiency.
• Revamp procurement workflows through strategic sourcing projects and cross-functional audits, using data analysis to identify inefficiencies and budget goals, reducing purchase order cycle times and improving compliance metrics.
• Analyze spend and procurement to guide cost-saving measures, providing insights to inform leadership decisions and forecast procurement trends that uncovered $100K+ in savings and enhanced reporting transparency for leadership decisions.

Work: 40 hours

• Oversaw $100K+ annual procurement strategy, optimizing vendor selection and pricing to align with budget targets and delivery SLAs, securing $5M+ in sourced materials and 12% annual cost savings.
• Negotiated high-impact vendor contracts and service-level agreements to strengthen supplier performance and generate $50K+ in recurring savings through return rate reduction and improved terms.
• Analyzed procurement spend data to uncover cost drivers and inventory inefficiencies using market trend reports, increasing inventory turnover through strategic purchasing and waste mitigation.
• Spearheaded sourcing initiatives, evaluating bids, and finalizing supplier contracts to ensure product quality, delivery reliability, and compliance with payment schedules, ensuring on-time critical inventory delivery.
• Maintained centralized vendor and inventory databases with real-time stock visibility for internal stakeholders and reduced reordering delays, accelerating procurement cycles and boosting operational efficiency.
• Aligned procurement operations with sales forecasts and ERP insights, leading cross-functional efforts to redesign the inventory management system that reduced stockouts and synchronized supply chain responsiveness.
• Reconciled $10K+ in monthly vendor payments and purchase authorizations for specialized services using tracking logs, delivering audit-ready financial accuracy and strengthening compliance controls.

Work: 40 hours

• Audited supplier outputs and QA protocols on 10K+ daily units using precision gauges and pressure monitoring, minimizing defect rate across 50+ vendors and ensuring consistent product compliance with performance benchmarks.
• Synchronized inventory tracking with procurement cycles to support accounting and procurement alignment in maintain accurate records through barcode and spreadsheet systems, reducing ordering delays and material loss.
• Trained cross-functional teams on roll-change protocols and production SOPs to maintain uptime in production cycles, boosting operational continuity and onboarding efficiency under tight cost parameters.
• Streamlined material workflows to reduce unnecessary material movement and minimize waste in the production cycle, eliminating waste, saving millions in costs, and increasing equipment performance.
• Conducted routine safety audits and incident prevention strategies to enforce OSHA and EPA compliance on risk mitigation, achieving zero violations and enhancing inspection readiness.
• Coordinated supplier schedules with production demand, facilitating communication between production and procurement teams to align inventory needs with vendor capability that supported daily output of 36K+ units.

Work: 42 hours

• Oversaw audit of supplier deliveries and enforced compliance with internal QA standards to manage vendor performance and supply chain risk, reducing customer complaints and driving vendor accountability across the supply chain.
• Partnered with sales, operations, and service teams to close feedback loops and resolve supplier-linked product issues using CRM systems, increasing customer satisfaction and reducing churn.
• Diagnosed quality-related inefficiencies using trend analysis and root cause methods to address waste and product returns tied to supplier performance, enhancing productivity and mitigating food safety risk in avoiding regulatory penalties.
• Evaluated supplier systems associated with substandard or non-compliant goods through audits aligned with HACCP and regulatory protocols, reducing non-compliance incidents and elevating supply chain reliability.
• Led cross-functional training initiatives on QA protocols and hygiene practices to foster a culture of quality that significantly reduced contamination-related incidents.

Work: 30 hours

• Reconciled vendor invoices with purchase orders in collaboration with procurement and accounting teams to resolve discrepancies, reducing payment discrepancies and ensuring timely payment to 100+ vendors.
• Monitored contract lifecycles, processed payroll, and maintained expense and PTO records, centralizing payroll operations and improving audit accuracy using ADP and HRIS tools.
• Analyzed financial and vendor data to support audit readiness and procurement transparency to maintain statutory documentation and corporate records, improving compliance standards and enhancing vendor accountability.
• Facilitated cross-functional communication with unions and internal teams to uphold labor agreements, improving dispute resolution time and maintaining vendor service continuity.
• Developed SOPs and compliance documentation to align with federal, state, and local regulations for all procurement-related activities and vendor contracts, ensuring policy compliance and streamlining vendor onboarding workflows.

Work: 40 hours

• Maintained 100% compliance with DC (Distribution Center) SOPs, OSHA rules, and vendor routing/labeling guides; led weekly 10-minute huddles and quarterly checklist refreshes, passed 6 internal audits with 0 findings, and kept 100% of COIs/MSDS current with corrective actions closed less than 48 hrs.
• Coordinated vendor contracts & documentation for more than 45 active vendors, tracked expirations/renewals in a shared repository to achieve 0 lapsed agreements, 100% on-time renewals, and cut onboarding cycle time by 3 days.
• Owned AP handoff and payment readiness: performed 3-way match (PO to ASN/BOL to invoice) on 90–120 invoices/month with a less than 0.5% variance; cleared invoice holds within 2 business days, captured $3.8K/quarter in early-pay discounts, and incurred 0 late fees.
• Recovered vendor credits by documenting shorts/damages and filing claims; reconciled 450–600 line items/week, recovered $8.5K over the year, and reduced unresolved discrepancies by 35%.

Work: 40 hours