CHERI M. ZOLLICOFFER
Project Coordinator
Silver Spring,MD
Summary
Versatile administrative professional with background successfully executing diverse project tasks to meet deadlines. Highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Enthusiastic problem solver and talented team player with superior planning and decision-making skills.
Overview
28
28
years of post-secondary education
21
21
years of professional experience
Work History
Educational Project Coordinator I
American Society Of Society Of Health-System Pharm
Bethesda, MD
09.2018 - Current
- Research and gather requirements for ongoing projects and organized details for management use.
- Collaborate regularly with project managers to collect information on assigned projects and to establish priorities.
- Monitors database outputs for accuracy on ongoing basis and generate reports as needed.
- Coordinate planning meetings with project managers and other internal stakeholders to analyze project progress.
- Primary liaison for external vendors facilitating communications and keeping project managers and stakeholders updated on project developments.
- Onsite management for meeting events including badge management, logistics, and meeting registration desk responsibilities for over 600 plus meeting attendees.
- Maintain task adjustments for project timelines requested by project managers and related stakeholders.
- Prepare, assemble, and coordinate production of educational project materials for live and online courses, sponsorship analytical reports, conferences data, workshops, and webinars including formatting and editing of power-point slides, handouts, moderators' scripts, and final detail memos.
Educational Project Assistant
ASHP
Bethesda, MD
03.2009 - 09.2018
- Managed records and processes data related to presenters and other constituents including contracts, letter of agreements, expenses, honoraria, and complimentary registrations.
- Managed and tracked tasks and outcome for (29) educational Live session events.
- Collaborated with finance division stakeholders to ensure all vendor invoices and presenter expense reimbursement, W9, and expense activities related to presenter compensation uploaded into accounting database system and processes accurately.
- Handled all administrative duties for office staff, including filing, inventory management, maintaining templates, forms, and policy and procedure manual.
- Supported program managers in review and proofreading of educational activity materials (e.g., Learning Management System catalog, assessments, handouts, marketing materials, web pages, etc.) prior to final printing or posting to ensure accuracy and completeness.
- Managed division mailbox and respond to customer-related inquiries ongoing basis.
- Follow-up on missing deliverables and deadlines by working closely with program managers to maintain commitment with project requirements.
Administrative Assistant
ASHP
Bethesda, MD
09.2005 - 03.2009
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Screened calls and emails and initiated actions to respond or direct messages for [8] managers.
- Organized international and domestic travel arrangements for [4] program managers, including all ground transportation and hotel accommodations.
- Managed physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Served as primary contact for division mailbox and vendors inquires for Marketing and Sales opportunities.
- Managed and coordinated meeting exhibit logistics for project managers traveling to area meetings and affiliate conferences.
- Maintained contacts and agreements related to co-marketers and international book publishers.
- Provides general program support including generating weekly and monthly database reports for book sales, subscriptions, meeting registrations, and membership counts.
- Maintained and tracked office supplies inventory by checking stock and ordering new supplies as needed.
Executive Administrative Assistant
The Links, Incorporated
Washington, DC
07.1999 - 03.2004
- Responded to membership emails and other correspondence to facilitate communication and enhance business processes.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
- Coordinate travel and ground transportation for Executive Director and VIP Council members.
Education
Bachelor of Science - Management Studies
09.2019 - 05.2022
Associate of Applied Science - Business/Marketing
01.1981 - 06.1984
Certificate Program – -
03.1999 - Current
Skills
Project Management
Schedule Management
Multitasking abilities
Document oversight
Self-motivated professional
Organization and Time management
Technical Support
Client Interfacing
Project Planning Oversight
Event logistics
Timeline
University of Maryland Global Campus - Bachelor of Science, Management Studies
09.2019 - 05.2022
Educational Project Coordinator I - American Society Of Society Of Health-System Pharm
09.2018 - Current
Educational Project Assistant - ASHP
03.2009 - 09.2018
Administrative Assistant - ASHP
09.2005 - 03.2009
Executive Administrative Assistant - The Links, Incorporated
07.1999 - 03.2004
ASAE School of Association Management - Certificate Program –,
03.1999 - Current
Fashion Institute of Technology - Associate of Applied Science, Business/Marketing
01.1981 - 06.1984