CHERYL GAITA
McDonough,GA
Summary
Administrative professional specializing in executive support, project management. Proven, versatile, and organized self-starter with excellent technical & interpersonal skills. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
24
24
years of professional experience
3
3
years of post-secondary education
3
3
Certifications
Work History
Parent Volunteer
Walnut Creek Elementary
McDonough, GA
08.2013 - 05.2019
- Assisted School Parent Involvement Professional
- Prepared instruction materials including making copies, constructing bulletin boards, clerical assistance
- Also, Health Fair Coordinator 2016, School Council 2018, 2019, Henry County Parent Representative for Superintendent Focus Group, Parent Advisory Council for creation of Parent Engagement Plan & School Parent Compact, Family Event Planning (retirement parties, Scholastic Book Fair, Partners in Education).
Office Manager
The FSL Group
Stockbridge, GA
11.2009 - 10.2011
- Office manager with additional administrative & accounts receivable duties
- Employee attendance records, new hire onboarding & processing, coordination of meetings & catering, and travel arrangements for executives & board members
- Corporate intranet postings, company certifications & affiliations, and event planning
- Established vendor (FedEx & UPS) shipping data imports for client billing, carrier commissions & claim processing, collections, customer invoicing, and bank deposits.
Assistant Project Manager
Pace Management LLC
Atlanta, GA
04.2008 - 08.2008
- Project manager with focus on coordination & communication with general contractors, subcontractors, architects, and clients throughout project lifecycle
- Managed deliverables & risks with Project Team on daily basis & updated management via status reports & weekly meetings
- Maintained centralized project documentation portal (including specifications, contract drawings, material submittals, RFI’s, CCD’s, PCO’s, ASK’s, and FFE procurement)
- Managed reporting & inventory logistics between Purchasing Agent / Contractor / Warehouse
- Coordinated all purchasing and accounts payable payment processing / tracking, including general contracts & purchase orders
- Reconciled project accounting and hotel accounting capital expenditures reporting.
Project Coordinator
Encadria Staffing
Peachtree City, GA
12.2007 - 04.2008
- Responsible for researching & soliciting subcontractors for project bids
- Administrative duties with focus on coordinating corporate travel
- Coordination of mailings & change order processing for field staff.
Development Assistant
Washington Real Estate Investment Trust, WRIT
Rockville, MD
09.2006 - 06.2007
- Executive assistant to Development Director and two Development Managers
- Managed and coordinated formatting, duplication, assembly, and distribution of project materials
- Coordinated team personnel payroll, including timesheet distribution, collection, and submittal
- Composed correspondence & scheduled meetings for Directors & Managers with staff, clients, contractors, and architects
- Coordinated and maintained detailed development project document control records (including updates for project specifications, drawings, RFIs, CCDs, PCOs, and ASKs, as well as historical reference)
- Attended bi-weekly staff meetings to discuss status of projects
- Served on “Take a Child to Work Day” committee & participated in “Everybody Wins” reading mentoring program.
Construction Assistant
HBW Group
Rockville, MD
12.2005 - 09.2006
- Assisting team during project development, including set-up and maintenance of project notebooks in hard and electronic copies
- Maintained database of construction clients, bidders, and project contacts
- Prepared division breakdowns and summary sheet; created and updated sub-contractor listings.
Administrative Assistant
USEC
Bethesda, MD
12.2004 - 09.2005
- Coordination of executive schedules and corporate travel
- Implemented document management and version control standards within IT and Security Departments
- Coordinated and participated in weekly management meetings with plant managers to review budgets, labor issues, overtime reports, and business operations
- Served as corporate contact for security clearances / badges for officers and employees
- Committee member of “Take a Child to Work Day.”
Executive Assistant
International Planning Alliance
Wayne, NJ
11.2001 - 09.2004
- Served as executive coordinator of schedules and corporate travel for President.
- Administered departmental start-up; created filing systems, processes, and procedures.
- Contacted clients to obtain processing investment and mortgage refinance application forms.
Customer Service Administrator
Avaya / Lucent Technologies
Parsippany, NJ
02.1997 - 09.2001
- Coordinated and managed corporate projects, training, and financials
- System training: Developed and facilitated SAP training course sessions for new hires
- Facilitated SAP training for Customer Care associates
- Trained staff in the workings of SAP SD and program interface
- Managed invoicing and billing issues for US based clients
- Processed telecommunication order placement for account executives for US based clients
- Successfully maintained five government initiated projects for three states
- Facilitated schedules of installations through internal teams and technical resources in the field
- Exceeded all internal performance assessments
- Selected to join the Lucent Technologies Controlled Introduction team for SAP R/3 and program interface Versatility; assisted in creating processes and troubleshooting issues.
Executive Assistant/Consumer Marketing Manager
Roadrunner Records/Blue Grape Merchandising
New York, NY
03.1994 - 08.1996
- Assisted Vice President with administrative duties & managed mail order marketing program
- Assisted as product liaison in the production of merchandise internationally
- Assisted with layout and design for print advertisements
- Evaluated market research data to design and maintain 50,000+ mail order database.
Artist Relations
Latin Percussion aka LP Music Group
Garfield, NJ
04.1990 - 11.1993
- Coordinated events and appearances by artists on company roster
- Scheduled drum clinics, trade shows, and appearances for endorsers
- Coordinated artist’s equipment for tours, television shows, and charity events
- Evaluated potential endorsers via biographies, press kits, and equipment
- Assisted with layout and design for print advertisements and photo shoots.
Education
High School Diploma -
Clifton High School
Clifton NJ 09.1984 - 06.1987
Certified Professional Coder - Medical Billing & Coding
Career Step
Online 04.2018 - 04.2018
Skills
Technicalundefined
Certification
American Academy of Professional Coders (AAPC) November 2018
Volunteer Experience
Everybody Wins! DC – Washington, DC
September 2006 to June 2007
A professional adult (Reading Mentor) is paired with an elementary school student to read together. The Reading Mentor selects a day on which they meet weekly at the student’s school during the student’s lunch hour. Onsite School Coordinators supervise the reading and offer any needed support. Books are provided.
Timeline
Certified Professional Coder - Medical Billing & Coding
Career Step
04.2018 - 04.2018
Parent Volunteer
Walnut Creek Elementary
08.2013 - 05.2019
Office Manager
The FSL Group
11.2009 - 10.2011
Assistant Project Manager
Pace Management LLC
04.2008 - 08.2008
Project Coordinator
Encadria Staffing
12.2007 - 04.2008
Development Assistant
Washington Real Estate Investment Trust, WRIT
09.2006 - 06.2007
Construction Assistant
HBW Group
12.2005 - 09.2006
Administrative Assistant
USEC
12.2004 - 09.2005
Executive Assistant
International Planning Alliance
11.2001 - 09.2004
Customer Service Administrator
Avaya / Lucent Technologies
02.1997 - 09.2001
Executive Assistant/Consumer Marketing Manager
Roadrunner Records/Blue Grape Merchandising
03.1994 - 08.1996
Artist Relations
Latin Percussion aka LP Music Group
04.1990 - 11.1993
High School Diploma -
Clifton High School
09.1984 - 06.1987
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