Cheryl Pecpec
Honolulu,HI
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Ability to handle multiple projects simultaneously with a high degree of accuracy. Willingness to take on added responsibilities to meet team goals.
Overview
29
29
years of professional experience
Work History
Project Coordinator/Office Administrative Assistant
BMK Construction LLC
2020.12 - Current
- Liaised between PEs and field staff to facilitate communication and keep appropriate parties updated on project developments with manpower and material needs
- Maintain and enforce department procedures and company policies
- Initiate new hire requests and dispatches
- Process separation/termination forms to the proper union organizations (i.e., Masons, Laborers)
- Manage new hire & separation/termination paperwork for personnel records and payroll
- Maintain communication with field staff to schedule and forecast project needs of tools, material and manpower
- Coordinate with PE to construct and communicate manpower & weekly work schedules to all project teams
- Arrange inter-island travel, housing and rental vehicles & equipment
- Complete masons and laborers weekly timesheets for payroll processing
- Material procurement, including shipment of materials from Oahu to Maui, Big Island, and Lana'i via barge and inter-island commercial air carriers
- Establish and maintain data for all project files
- Material procurement
- Process owner contracts
- Process and maintain insurance and bonds
- Assist with project billings
- Prepare and process mason and laborer timesheets
- Create office equipment log & coordinate periodical maintenance
- Greet incoming visitors and customers professionally and provided friendly, knowledgeable assistance
Senior Project Administrator
Allied Builders System
2009.06 - 2020.11
- Assist in recruitment of potential Project Administrator staff and oversaw personnel to achieve performance, quality targets and deadlines
- Responsible for training PA staff
- Establish, maintain and enforce department procedures and company policies
- Tracked project and team member performance closely to quickly intervene in mistakes or delays
- Provide administrative support to PMs, PEs and Superintendents from project startup to closeout
- Provided management for internal personnel, contractors and vendors
- Establish, maintain data and track organization of project files
- Process required paperwork for obtaining various project-required permits from grading to notice of completion
- Process owner contracts
- Process and maintain insurance and bonds
- Create, process, track and maintain subcontracts and purchase orders
- Fostered relationships with clients and vendors to promote positive working relationships
- Verified quality of deliverables and conformance to specifications before submitting to clients Collect, process, track and maintain submittals
- Material procurement
- Assist with project billings
- Manage ordering and distribution of field uniforms and PPE
- Assist with management of office equipment and building facilities
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance
Administrative Assistant
Leigh Diversified Construction, Inc
2007.08 - 2009.06
- Establish, maintain data and track organization of project files
- Utilize network of internal and external contacts to compile information required for bidding and estimating process
- Assist with job costing
- Responsible for preparing and maintaining contractor/subcontractor documents
- Coordinate contracted work with subcontractors and suppliers for residential, state and city & county projects
- Monitored project schedule to coordinate scheduling of jobsite activities and materials (e.g., manpower, concrete pour, concrete pump rental)
- Responsible for maintaining project daily reports
- Responsible for the preparation and submittal of residential, state and city & county billings and other project documents
- Prepare, process and maintain weekly payroll and attendance tracking for field employees
- Prepare, process and maintain monthly Mason Union paperwork, forms and dues
- Maintain and process company vehicle documents i.e., safety checks, registration, etc.
- Reviewed time sheets, prepared attendance reports and processed payroll for field staff
Purchasing Agent/Customer Service
Kaimuki Plumbing Co., Ltd
2001.10 - 2007.08
- Material procurement
- Assist in managing cost of materials by doing research on suppliers and vendors based on quality, price, selection, availability and distribution capabilities
- Create, process and manage purchase orders for rough, finish, miscellaneous plumbing material and repairs
- Procure vendor delivery tickets to verify all purchases
- Utilize network of suppliers to assist in bid process
- Assist with job costing
- Responsible for scheduling and tracking residential repairs
- Responsible for creating and distributing repair invoices
- Assist accounting with monthly billings to contractors
- Reviewed time sheets, prepared attendance reports and processed payroll for field staff
Purchasing Assistant
Gentry Builders, LLC
1995.01 - 2001.10
- Create, process and manage purchase orders
- Assist with job costing
- Responsible for data entry and maintaining costs for stages of subcontractor and supplier contracts and payments
- Responsible for the distribution of subcontractor and supplier payment documents
- Responsible for verifying subcontractor and supplier billings
- Responsible for the purchase and coordination of appliance deliveries to newly constructed residential homes
- Managed vendor purchase order dispatch, delivery and invoicing to set contractual guidelines and maintain budgetary regulations
- Maintained complete documentation and records of all purchasing activities
- Performed monthly reconciliation of open purchase orders
- Developed Homeowner's Manual for all properties to include product information and relevant warranties with contact information, shared OM with Sales Offices and Customer Care Department for issuance to homeowners
- Collaborated with sales agents and construction management teams to establish company/community events
Clerical Assistant
Gentry Homes, Ltd
1993.10 - 1995.01
- Provided clerical support to company employees by copying, faxing, data entry and filing documents
- Assist with carpentry new hire process, paperwork and recordkeeping
- Interacted with customers by phone, email or in-person to provide information
- Responded to inquiries from callers seeking information
- Maintained staff directory and company policy handbook for human resources department
- Maintained organized files and stocked supplies to support team needs and maximize performance
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance
- Sorted and distributed office mail and recorded incoming shipments for corporate records
- Assisted Customer Care and Sales Department with receptionist duties and managing files
Education
High School Diploma -
Waipahu High School
Waipahu03.2014
Skills
- Typing skills 65 WPM
- 10-key by touch
- POS System
- Currency and Credit Transactions
- Microsoft Word/Excel/Outlook
- Quickbooks
- TrueLine System
- IBIS System
- ViewPoint System
- Procore System
- Autodesk BIM 360 System
- Detail Oriented and Organized
- Project Support
- Project Records
- Office Supplies and Inventory
- Office Equipment
- Team Coordination
- Team Support
Timeline
Project Coordinator/Office Administrative Assistant
BMK Construction LLC
2020.12 - Current
Senior Project Administrator
Allied Builders System
2009.06 - 2020.11
Administrative Assistant
Leigh Diversified Construction, Inc
2007.08 - 2009.06
Purchasing Agent/Customer Service
Kaimuki Plumbing Co., Ltd
2001.10 - 2007.08
Purchasing Assistant
Gentry Builders, LLC
1995.01 - 2001.10
Clerical Assistant
Gentry Homes, Ltd
1993.10 - 1995.01
High School Diploma -
Waipahu High School
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