Cheryl Ramirez
San Antonio,TX
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Experienced in handling numerous projects at once while ensuring accuracy. Effective at prioritizing tasks and meeting deadlines.
Pursuing full-time role that presents professional challenges and leverages interpersonal skills, effective time management, and problem-solving expertise.
Overview
26
26
years of professional experience
Work History
Office Manager
J3 Dirt Works, LLC
06.2021 - Current
- Supported daily office operations by managing supplies and coordinating schedules.
- Assisted in maintaining organized filing systems for efficient document retrieval.
- Enhanced office operational efficiency by streamlining filing systems, resulting in easier access to critical documents.
- Handled sensitive employee and client information with utmost confidentiality, maintaining trust and integrity.
- Processed and reconciled customer invoices to ensure timely payments.
- Reviewed aging reports to identify overdue accounts and initiate follow-up actions.
- Maintained builder relationships, facilitating effective communication regarding billing inquiries.
- Processed weekly payroll for over 45 employees, ensuring timely and accurate compensation.
- Input financial data and produced reports using QuickBooks.
Accounts Receivable Manger
Texas Quality Drywall and Paint
11.2019 - 05.2021
- Posted customer payments by recording cash, checks, and credit card transactions.
- Prepared bills receivable, invoices, and bank deposits.
- Updated aging reports based on daily audits.
- Created monthly reports detailing accounts receivable performance metrics for senior management review.
- Prepared Purchase orders for items to purchase
- Ran personal errands for owner when needed
- Prepare Bids
- Prepare invoices
- Sought ways to improve processes and services provided
Senior Administrator
M/I Homes
03.2016 - 04.2019
- Kept office operations running smoothly by providing effective leadership and administrative skills.
- Supported executive leadership through calendar management, travel coordination, correspondence drafting, meeting preparation, among other tasks.
- Managed inventory and procurement processes, ensuring that necessary supplies were always available while minimizing costs.
- Established strong relationships with vendors and suppliers, negotiating favorable contracts to secure cost-effective services for the company.
- Provided exceptional customer service as the first point of contact for clients, resolving issues promptly and maintaining strong relationships with key stakeholders.
- Processed invoices and expense reports, ensuring accuracy and compliance with company policies.
- Assisted in the preparation of monthly financial statements for timely and accurate reporting to management.
- Managed accounts payable and receivable, ensuring timely processing of invoices and payments.
- Facilitated smoother audits by preparing necessary documentation and supporting materials.
- Enhanced vendor relations by promptly resolving invoice discrepancies.
- Maintained relationships with vendors and managed invoices.
Executive Assistant/Sales Administrator
Guardian ProtectionServices
09.1999 - 03.2016
- Coordinated executive schedules, prioritizing meetings and appointments for optimal time management.
- Streamlined communication between departments, enhancing collaboration and information flow.
- Implemented efficient filing systems, improving document retrieval and organizational processes.
- Managed travel arrangements, ensuring cost-effective itineraries and adherence to corporate policies.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Answered high volume of phone calls and email inquiries.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Took notes and dictation at meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Volunteered to help with special projects of varying degrees of complexity.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Trained new staff on sales procedures and best practices to improve team performance.
Education
Associate of Science - Business Management
University of Phoenix
Tempe, AZ01-2010
Skills
- Customer service
- Office management
- Organizational skills
- OSHA Certified
- Data entry
- Administrative support
- SAGE 50 Software
- Expense reporting
- Reliability
- Notray
- JDE Knowledge
- QuickBooks
- Phone and email etiquette
- Customer service management
- Office administration
Timeline
Office Manager
J3 Dirt Works, LLC
06.2021 - Current
Accounts Receivable Manger
Texas Quality Drywall and Paint
11.2019 - 05.2021
Senior Administrator
M/I Homes
03.2016 - 04.2019
Executive Assistant/Sales Administrator
Guardian ProtectionServices
09.1999 - 03.2016
Associate of Science - Business Management
University of Phoenix
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