Cheryl Rybacki

Function as Executive Administrative Assistant to President - Englewood Health Physician Network

• Coordinated executive schedules, ensuring efficient time management and prioritization of tasks.
• Developed and maintained filing systems, enhancing document retrieval efficiency and compliance.
• Assisted in project coordination, facilitating smooth execution of departmental initiatives and meetings.
• Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
• Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
• Handled scheduling for executive's calendar and prepared meeting agenda and materials.
• Supported human resources initiatives by coordinating interviews and assisting with new hire onboarding consisting of doctors, nurse practitioner and medical assistants
• Organized and coordinated weekly meetings.
• Screened calls and emails and responded accordingly to support executive correspondence.
• Handled confidential and sensitive information with discretion and tact.
• Answered high volume of phone calls and email inquiries.
• Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
• Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
• Took notes and dictation at meetings.
• Planed all special events including Semi-Annual Business Meeting and Quarterly Primary Care Dinners

Functioned as Executive Administrative Assistant to Vice Chairman - Board of Directors and Vice President External Affairs

• Maintained both executive schedules, ensuring efficient time management and prioritization of tasks.
• Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
• Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
• Enhanced communication between departments through proactive coordination of meetings and events.
• Coordinated approvals, budgeting, and processing for External Affairs contributions and donations.
• Acted as Lead Coordinator/Administrator for corporate sporting and special events in conjunction with Vice President External Affairs.
• Special Events Coordinator and Chief Administrator for 3 Employee Political Action Committees (PAC).
• Acted as Corporate Political Liaison with Local, County and State Organizations.
• Screened personal and business calls and directed to appropriate party.
• Handled confidential and sensitive information with discretion and tact.
• Managed mail and both incoming and outgoing correspondence, mail, email and faxes.

Functioned as Executive Administrative Assistant - Vice President of Operating Systems and CIO

• Handled administrative tasks such as expense report processing and submitting invoices for payment.
• Placed and tracked all computer, software and departmental orders.
• Tracked and reported monthly Benchmarks for all NJ companies.
• Tracked all departmental KPI's.
• Performed general administrative duties including data entry.

Functioned as Administrative Assistant - Director of Customer Service

• Managed and coordinated calendar for the Director of Customer Service
• Coordinated travel arrangements, optimizing itineraries for cost-effective solutions.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
• Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
• Maintained filing systems to ensure easy access to documents.
• Prepared reports and presentations for meetings.