Cheryl Strawn
Summary
Successful Office Specialist with proven expertise in budget management and project coordination, honed at Mohave County Public Works. Excelled in enhancing budget accuracy by closely monitoring expenditures, and fostering effective communication. Skilled in Excel, Microsoft Word and adept at problem-solving, consistently assisting Facilities Manager to complete projects and facility building maintenance within budgetary constraints.
Overview
13
13
years of professional experience
Work History
Office Specialist
Mohave County Public Works -Facilities Maintenance
04.2019 - Current
- Receives phone calls. Respond to questions and direct query to appropriate department or employee while providing excellent customer service.
- As assigned, review work of other staff and/or subordinates for conformance to regulations.
- As assigned, delegate work assignments, train, monitor and oversee work of subordinate Office Asst. Sr.
- Communicate with Facilities Manager and Facilities Administrator as needed, including but not limited to work orders for maintenance requests in all buildings throughout Mohave County.
- Assist in screening and interviewing applicants for various positions within the department, as needed.
- Review payroll report to ensure accuracy of staff time entry for hours worked on weekly basis. Work with Facilities Manager to ensure work hours (per employee) are approved and submitted electronically, adhering to payroll deadlines.
- Procurement - Adhering to Procurement guidelines/regulations, create Purchase Order requisitions in MUNIS operating system, for goods and services as needed by the department, including but not limited to Construction Projects. Ensure appropriate budget funds are available and related back-up documentation is attached including proper approvals by Board of Supervisors, if required.
- Process Invoices, and Purchase card transactions through MUNIS operating system, ensuring adequate funding availability and required back-up documentation attached.
- Budget Management - Monitor closely all department operation, project and construction budgets to ensure accurate information and up to date. Annually, work with Facilities Manager gathering pertinent information related to Budgets. Prepare excel spreadsheets for the next fiscal year budgets for submittal to Public Works Director, ensuring accuracy including appropriate documents needed for justification on expenditures requested. For Fiscal Year 2026 this includes three operating budgets, 2 capital improvement budgets and (currently) five construction project budgets. Prepare fiscal year quarterly budget reports for three operating budgets to ensure appropriate percentage spending is within range (25%, 50% etc).
- Construction record management - Create and maintain excel spreadsheet, per project, to record transactions/monies spent, and purchase orders created. Weekly, cross-balance excel spreadsheet with MUNIS operating system for each account within the respective budget to ensure accuracy of data entry. Receive, review and process AIA construction payment applications, including but not limited to communication with Facilities Maintenance Manager and Administrator to ensure work invoiced has been completed.
- Maintain a high level of confidentiality
- Provide assistance to management as needed.
- Other duties as assigned.
Shop Planner / Purchasing
Laron, Inc
11.2011 - 03.2019
- Project Production - Review documents received via email from Order Entry department relating to scope of work on job/project, ensuring completeness/accuracy.
- Request equipment drawings and/or parts list via email from project associated manufacturer, to ensure equipment repair completed accurately.
- Prepare Job packet/traveler utilizing Microsoft Word and Excel to include all required documentation required.
- Contact, contract and coordinate Rental Equipment, as needed.
- Track project/job progress through completion including attendance of semi-weekly production meeting
- Communicate with Project Manager regarding changes in scope of work or project due dates, as received.
- Forward via email, completed Job packet to Quality Assurance/Quality Control department for project review on policy and procedure adherence.
- Purchasing -
- Receive via email, requisition for purchase or quote from Project Manager.
- Review for completeness, and communicate with Project Manager for clarifications, as needed.
- Prepare Purchase Order utilizing Microsoft Dynamics Axapta Operating System, ensuring accuracy/completeness.
- Other duties as assigned.
Education
English Composition / Basic Accounting / Banking
Mohave Community College
Kingman, AZHigh School Diploma -
William Howard Taft High School
Woodland Hills, CA06-1981
Skills
- Budgeting and finance
- Project management
- Records management
- File maintenance
- Verbal and written communication
- Problem-solving
- Data entry
- Excel spreadsheets
- Microsoft Word
- Invoice processing
- Payment processing
Timeline
Office Specialist
Mohave County Public Works -Facilities Maintenance
04.2019 - Current
Shop Planner / Purchasing
Laron, Inc
11.2011 - 03.2019
English Composition / Basic Accounting / Banking
Mohave Community College
High School Diploma -
William Howard Taft High School
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