Cheyenne Pettigrew
Office Manager/Executive Assistant
Shawnee,OK
Summary
Accomplished management professional versed in team building, operational efficiency enhancement, and policy optimization. A driving force behind organizational success, excelling in roles that require adaptability and effective communication. Expertise in project management, strategic planning, and providing high-level support to senior executives consistently deliver results that surpass expectations. Adept at demonstrating exemplary leadership skills and developing successful strategies to exceed operational goals, ensuring long-term success for the organization.
Overview
14
14
years of professional experience
Work History
Office Manager/Executive Assistant
Avedis Foundation
11.2018 - 02.2024
- Managed calendars, meeting schedules, facility reservations and overall day-to-day operations of the office
- Provided administrative and board governance support for the President/CEO and Board of Directors, including scheduling meetings, preparing agendas, compiling meeting minutes, and managing "Boardpaq" software
- Optimized and implemented new office policies and procedures, creating streamlined processes while meeting internal needs
- Accurately maintained numerous office budgets while reducing costs with meticulous budget monitoring and expense tracking
- Ensured HR compliance with onboarding/new hire processes, payroll, and, other areas as needed
- Effectively managed organizational IT operations
Planning Secretary
City of Shawnee
08.2012 - 11.2018
- Prepared and distributed agendas, meeting notices, and minutes for the Planning Commission and Zoning Board of Adjustment
- Demonstrated proficiency in taking and transcribing dictation while effectively communicating with stakeholders both orally and in writing
- Managed Purchase Orders and Requisitions across multiple departments with precision and attention to detail
- Oversaw lease renewals and transfers for Shawnee Twin Lake, ensuring accuracy and compliance
- Administered Contractor licenses, Building permits, and numerous city and lake permits
- Maintained up-to-date knowledge of Robert's Rules, as well as various building and zoning codes for the City of Shawnee
Legal Secretary
Tom Pruitt, Attorney at Law
03.2010 - 06.2018
- Maintained strict confidentiality of sensitive information to protect client privacy and uphold professional ethics
- Contributed to positive client experiences by offering attentive support during consultations with the attorney
- Streamlined office procedures for increased efficiency in handling legal matters
- Enhanced attorney productivity with proficient management of case files and schedules
- Assisted in drafting legal documents such as pleadings, motions, and briefs, contributing to successful case resolutions
- Managed multiple high-priority tasks simultaneously, meeting all deadlines while maintaining a high level of accuracy
Education
Associate of Science - Business Administration
Rose State College
Associate of Science - Business Administration
Seminole State College
Skills
- Inspires Through Action
- Concise Communication Skills
- Proficient in Time Allocation
- Poised under Pressure
- Office Operations Coordination
- Effective Organizational Skills
- Board Governance Best Practices
- Detail-Oriented Approach
- Cross-Functional Collaboration
Accomplishments
- Excelled in multi-faceted job roles as Office Manager, Executive Assistant, Facilities Manager, Board Governance Coordinator and IT Manager.
- Created the first high-level Avedis Foundation - Philanthropy Southwest Conference packet for Board and Staff attendees.
- Transitioned hard copy version of the Avedis Foundation scrapbook to electronic/shared drive version, which effectively streamlined workflow.
- Sourced, negotiated and secured a successful kitchen remodel contract, resulting in cost- savings discounts.
- Implemented and oversaw extensive IT projects, phone system upgrades as well as the installation of fiber internet, ensuring the organization had state-of-the-art technology.
- Researched and proposed a successful acoustic panel sound solution.
- Recognized by the President & CEO for demonstrating the ability to terminate the organization's custodial company and effectively recommend a replacement, resulting in an annual decrease in budget.
- Coordinated & oversaw Healthcare Appreciation & First Responder Recognition Events, while obtaining cost-saving discounts,
Leadership Experience & Awards
- Leadership Shawnee Alumni
-Class XXXVI
- Big Brothers Big Sisters of Oklahoma Board Member
-Elected Chair
- Awarded "Working Person of the Day" by Radio Station KGFF in 2023
Timeline
Office Manager/Executive Assistant
Avedis Foundation
11.2018 - 02.2024
Planning Secretary
City of Shawnee
08.2012 - 11.2018
Legal Secretary
Tom Pruitt, Attorney at Law
03.2010 - 06.2018
Associate of Science - Business Administration
Seminole State College
Associate of Science - Business Administration
Rose State College