CHEYNA BEEBE
PASO ROBLES,CA
Summary
With over 10 years of experience as a driven and resourceful administrative professional, honed skills in supporting high-achieving executives. Ability to handle high-volume workloads in rapidly changing environments has consistently proven adaptability and efficiency. Building and maintaining positive relationships with both employees and management is second nature, as prioritize effective communication and collaboration. Organized and dependable, excels at managing multiple priorities with a positive attitude. Always willing to take on additional responsibilities to contribute to the success of the team.
Overview
16
16
years of professional experience
Work History
RECRUITING ADVISOR
ON LOCATION, LLC
Remote
03.2024 - Current
- Create and post job requisitions.
- Source, recruit, interview, evaluate and place highly skilled professionals to match Hiring Manager requirements for contract, contract to hire or permanent opportunities.
- Facilitate and finalize agreements between candidate and employer.
- Collaborates closely with HR team to align talent acquisition strategies with overall business objectives.
- Hire employees and initiate new hire paperwork process.
- Promptly corresponds with applicants, coordinates and conducts interviews.
- Explains human resources policies, procedures, laws, standards, and regulations to each employee.
EXECUTIVE ASSISTANT
ATHLETA HQ (GAP INC.)
Remote
03.2022 - Current
- Provides direct support to Leadership Executives
- Responsible for providing, under no supervision, all organizational, administrative support and project management associated with the Strategy & Growth Businesses Department
- Manage and process expense and procurement reports
- Manage all facets of onboarding for new team members
- Manage ad hoc tasks, employee recognition initiatives, and team huddles
- Supports budget planning with leaders
- Creates PowerPoint decks.
- Maintains confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Coordinates events for staff members, promoting team-building activities and boosting morale within the workplace.
- Handles confidential and sensitive information with discretion and tact.
- Manages executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
TALENT ACQUISITION SPECIALIST, CORPORATE FUNCTIONS
GAP INC.
Remote
09.2021 - 03.2022
- Responsible for overall interview experience including contacting, scheduling and coordinating with candidates, business partners, and hiring managers regarding interview and travel schedules
- Conducted telephone and in-person interviews to assess candidate experience and qualifications.
- Provided regular updates to hiring managers and HR staff on recruitment activities and progress.
- Streamlined onboarding processes for new hires, ensuring a smooth transition into the organization while minimizing timetoproductivity.
- Managed all facets of onboarding processes in Workday.
- Evaluated resumes, interviewed, and presented qualified candidates to hiring managers and solicited feedback to refine recruiting strategy.
- Collaborated with hiring managers to determine job requirements and understand departmental needs.
EXECUTIVE ADMINISTRATOR & DER, FLIGHT OPERATIONS
ACI JET
SAN LUIS OBISPO, CA
01.2019 - 01.2021
- Responsible for providing, under no supervision, all organizational, administrative, and clerical duties associated with the Flight Operations Department and completing special projects as directed by the CEO, CFO, and Senior Vice President
- Managed and maintained record-keeping systems, including the electronic and paper processing of FAA records for pilot personnel
- Supervised Operating Assistants, thus organizing workflows and ensuring that employees understood their duties and delegated tasks
- Maintained timekeeping for all hourly employees
- Maintained and managed confidential information requiring an in-depth knowledge of procedures, methods, and ability to analyze operational data pertaining to aircraft processes
- Assisted with all facets of recruitments and onboarding for pilots, mechanics, and cabin servers
- Managed and was the liaison for the Flight Operations Employee Drug Program and drug and alcohol testing service agents.
- Increased efficiency within the organization through regular review and improvement of administrative policies and procedures.
- Managed key executive office staff and prioritized workloads.
DEPARTMENT PERSONNEL TECHNICIAN
SAN LUIS OBISPO COUNTY SHERIFF'S OFFICE
SAN LUIS OBISPO, CA
01.2018 - 03.2019
- Provided high-level customer service to the staff of the Sheriff's Office
- Performed HR functions such as payroll, recruitment, onboarding, medical leaves, workers compensation, and performance evaluation systems
- Verified position vacancies; prepared requisitions for submission to County Personnel; coordination of test dates and coordination of the hiring of new employees
- Assisted in the progress of departmental hiring processes
- Set up hiring interviews; maintained departmental employee history files; acted as primary contact with departmental applicants; conducted departmental new employee orientation; prepared new hire paperwork for submission to County Personnel; ensured paperwork was in compliance with Civil Service Commission and other regulations
- Ensured performance evaluation and step increases were accurate, monitored evaluation due dates and notified appropriate department supervisor
- Scheduled employees for training classes
- Served as a liaison between employees and upper management, effectively communicating concerns or suggestions from both parties to promote understanding and collaboration.
BILLING SPECIALIST/ DOCUMENT CONTROL/ HR ASSISTANT
CALIFORNIA FINE WIRE
GROVER BEACH, CA
05.2012 - 01.2018
- Kept track of accounts and processed incoming payments in compliance with financial policies and procedures
- Proactively followed up with clients regarding outstanding invoices, address and billing contact changes
- Conducted monthly and quarterly billing reports, while verifying discrepancies and resolving any billing issues found
- Assisted with related special projects, as required
- Received and processed credit memos
- Assisted the HR Director in day-to-day Human Resource processes
- Provided general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing, electronic and hard copy, and tracking deadlines
- Prepared and updated employment records related to hiring, transferring, promoting, and terminating
- Oversaw the hiring process, which included coordinating job posts, reviewing resumes, and performing reference checks
- Responsible for facets of document control, including, developing, writing, and editing documents, such as production and quality assurance procedures, forms, images, reports, letters, and related technical and administrative publications in electronic media.
- Researched and resolved billing discrepancies to enable accurate billing.
- Identified, researched, and resolved billing variances to maintain system accuracy and currency.
COURSE DEVELOPER
VANDENBERG AFB
LOMPOC, CA
01.2009 - 12.2011
- Designed interactive lesson plans to meet educational goals for Missile Maintenance Instructors
- Suggested and prototyped new features that address Missile Maintenance
- Accurately prepared documents in accordance with regulation and policies and in the appropriate format.
- Analyzed student feedback and course evaluations, implementing changes to improve overall effectiveness.
- Enhanced course content by incorporating multimedia elements and interactive activities.
Education
Bachelor of Science - Adult Education
BELLEVUE UNIVERSITY
12.2010
Skills
- Client/ Customer Service
- Regulatory Compliance
- Human Resources
- Training
- Performance Metrics
- Leadership
- Talent Acquisition and Retention
- Recruiting and Interviewing
- Employee Relations
- Database Management
- Filing & Organization
- Executive Support
- Billing & Invoicing
- Research
- Scheduling
- Managing a budget
- Correspondence
- Record-keeping
- Payroll
- Performance Evaluations
- Event Planning
- Meeting Coordination
- MS Office
- Google Suite
- Outlook
- Microsoft Windows XP
- SAP
- ScanAll PRO
- Snipping Tool
- Laserfiche
- PostEDI
- ISubpoena
- Lotus
- Quickbooks
- Neogov
- BenXcel
- Adobe Acrobat
- Suti Expense
- Stellar Cloud
- Paylocity
- Workday
- PaymentWorks
- Oracle
- Recruitment Process Improvement
- Recruitment Metrics Analysis
Timeline
RECRUITING ADVISOR
ON LOCATION, LLC
03.2024 - Current
EXECUTIVE ASSISTANT
ATHLETA HQ (GAP INC.)
03.2022 - Current
TALENT ACQUISITION SPECIALIST, CORPORATE FUNCTIONS
GAP INC.
09.2021 - 03.2022
EXECUTIVE ADMINISTRATOR & DER, FLIGHT OPERATIONS
ACI JET
01.2019 - 01.2021
DEPARTMENT PERSONNEL TECHNICIAN
SAN LUIS OBISPO COUNTY SHERIFF'S OFFICE
01.2018 - 03.2019
BILLING SPECIALIST/ DOCUMENT CONTROL/ HR ASSISTANT
CALIFORNIA FINE WIRE
05.2012 - 01.2018
COURSE DEVELOPER
VANDENBERG AFB
01.2009 - 12.2011
Bachelor of Science - Adult Education
BELLEVUE UNIVERSITY