Chieko Woods
Los Angeles,CA
Summary
Executive assistant with over 20 years of experience in administrative support, project coordination, and personal assistance. Proven ability to manage complex schedules, streamline office operations, and support high-level executives in dynamic environments. Adept at managing multiple priorities, coordinating events, and ensuring seamless day-to-day operations. Seeking to leverage extensive experience to contribute to the success of a forward-thinking organization.
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
26
26
years of professional experience
Work History
Executive Assistant
Sussman Corporate Security
09.2023 - Current
- Support executive team with daily administrative tasks, including scheduling, correspondence, and document management
- Coordinate and organize high-profile meetings, events, and conferences
- Manage executive calendars, ensuring optimal time management and prioritization of tasks
- Liaise with internal and external stakeholders to facilitate smooth communication and workflow
- Prepare and edit correspondence, communications, presentations, and other documents
- Conduct research and compile data, positioning executives for successful strategic planning and decision-making
- Develop and implement office procedures to enhance productivity and efficiency
Personal Assistant
JD Monroe Enterprises
10.2022 - Current
- Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, and meeting coordination
- Handle confidential information with discretion and professionalism
- Conduct research and prepare reports to support decision-making processes
- Coordinate and oversee special projects, ensuring timely and successful completion
- Create efficient filing systems for physical and digital documents, improving retrieval speed
- Act as primary contact for communications, ensuring prompt and professional responses
Coordinator
Herbalife
04.2023 - 05.2024
- Managed product distribution and inventory for a large network of clients
- Planned and scheduled worldwide Distributor leadership calls, managing complex logistics across multiple time zones
- Coordinated marketing activities to drive sales and brand awareness
- Analyzed sales data and prepared reports to track performance and identify opportunities for growth
- Trained and supervised a team of distribution assistants
- Managed invited speaker data for the Chairman’s Club Tour, creating quarterly promotion flyers
- Handled accounts payable for the gifts program
- Implemented process improvements to streamline distribution operations and reduce costs
- Collaborated with cross-functional teams to develop and execute sales strategies
Senior Administrative Assistant
Herbalife
11.2015 - 05.2023
- Provided high-level administrative support to senior executive, including scheduling, travel arrangements, and correspondence
- Coordinated large-scale events, meetings, and conferences, ensuring all logistics were handled efficiently
- Managed office operations, including supply inventory, equipment maintenance, and vendor relations
- Assisted with the preparation of presentations, reports, and other business documents
- Developed and implemented administrative processes to improve workflow and efficiency
- Acted as a liaison between executives and internal/external stakeholders, ensuring clear and effective communication
- Mentored and trained junior administrative staff, fostering a collaborative and supportive team environment
House Manager / Case Manager
Laverty Family
01.2009 - 01.2013
- Oversaw household operations, including staff management, budgeting, and maintenance
- Coordinated care and support services for family members, ensuring their needs were met with compassion and efficiency
- Managed schedules, appointments, and travel arrangements for the family
- Handled confidential and sensitive information with discretion and professionalism
- Developed and maintained household budgets, ensuring cost-effective management of resources
- Coordinated and supervised household staff, providing training and guidance to ensure high standards of service
- Implemented organizational systems to streamline household operations and improve efficiency
Office Manager / Assistant to Managing Director
American Capital
01.2007 - 01.2009
- Provided administrative support to the Managing Director, including calendar management, travel coordination, and meeting preparation
- Managed office operations, including supply procurement, facility management, and vendor relations
- Assisted with the preparation of financial reports, presentations, and other business documents
- Coordinated and organized company events, meetings, and conferences
- Developed and maintained filing systems, both electronic and physical, to ensure easy access to important documents
- Handled incoming and outgoing correspondence, ensuring prompt and professional communication
- Managed special projects as assigned by the Managing Director, ensuring timely and successful completion
Executive Assistant / Office Manager
Monster.com
01.2005 - 01.2007
Personal Assistant to Russell Crowe
Carys Filmworks
01.2000 - 01.2004
Executive Assistant
Lexington Financial Management
01.1999 - 01.2000
Education
Sociology
San Jose State University
San Jose, CASociology
Fullerton College
Fullerton, CASkills
- Executive Support
- Office Administration
- Project Coordination
- Event Coordination
- Travel and Calendar Management
- Stakeholder Communication
- Document Management
- Research and Reporting
- Budget Management
- Schedule & calendar planning
- Meticulous attention to detail
- Information confidentiality
- Expense Reporting
Timeline
Executive Assistant
Sussman Corporate Security
09.2023 - Current
Coordinator
Herbalife
04.2023 - 05.2024
Personal Assistant
JD Monroe Enterprises
10.2022 - Current
Senior Administrative Assistant
Herbalife
11.2015 - 05.2023
House Manager / Case Manager
Laverty Family
01.2009 - 01.2013
Office Manager / Assistant to Managing Director
American Capital
01.2007 - 01.2009
Executive Assistant / Office Manager
Monster.com
01.2005 - 01.2007
Personal Assistant to Russell Crowe
Carys Filmworks
01.2000 - 01.2004
Executive Assistant
Lexington Financial Management
01.1999 - 01.2000
Sociology
Fullerton College
Sociology
San Jose State University
Similar Profiles
Matthew MaloneyMatthew Maloney
Customer Connect Specialist - Sales Lead Generator at PFP/Schmitt-Sussman Enterprises “The Family Security Plan”Customer Connect Specialist - Sales Lead Generator at PFP/Schmitt-Sussman Enterprises “The Family Security Plan”
Cheryl DubonCheryl Dubon
Data Entry / Customer Service / Tech Support at Sussman Mr SteamData Entry / Customer Service / Tech Support at Sussman Mr Steam
Alexandra MontgomeryAlexandra Montgomery
1st Shift Lead Supervisor at Sunstates Security - Honda Jet Corporate Security1st Shift Lead Supervisor at Sunstates Security - Honda Jet Corporate Security