Chimene Allen

• Provide administrative coverage to the Sales Global Team: 9 MDs, 10 EDs and 6VPss. including proactively resolving time-sensitive issues, demonstrating excellent judgment and problem solving skills
• Processed invoices and payments through an automated system.
• Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
• Developed administrative processes to achieve organizational objectives, and improve office efficiency.
• Maintained accurate department and customer records.
• Coordinated catering services for various functions, including sales trainings and department meetings.

Client: Morgan Stanley: 05/2008 - 03/2009 and 06/2021 - 04/2011

Client: JP Morgan Securities: 05/2006-03/2008.

• Coordination of travel/expenses and calendars for junior and senior traders
• Ensured proper handling of sensitive materials by following established policies.
• Processed invoices and payments through an automated system.
• Trained consultants in company policies, daily task execution, and industry best practices.
• Backup coverage for other administrative support staff on the floor.
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Executive Assistant, Investment Banking (September 2004 - March 2006)

• Provided support to senior managers in Client Coverage, Media & Telecom and Asian Pacific groups.
• Assisted senior personnel visiting from Asia-Pacific regional offices with administrative requests.
• Provided logistical support with Roadshow arrangements for senior managers from the Asia-Pacific offices.

Senior Administrative Assistant, Fixed Income Credit Research ( April 2003-April 2004)

Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.

• Worked with senior analyst to coordinate and promote industry conference held in Atlanta, GA.
• Maintained and updated the senior analyst's client contact distribution.
• Managed distribution of the senior analyst's research reports via emails and direct mailings.

Group Administrator, Global Rsch Training (July 2001 - Nov 2002

2002)

• Oversaw all administrative duties for senior manager and Global Team.
• Tackled and addressed top-level, high-priority issues with professional administrative discretion.
• Managed and maintained monthly detail reports for all regions of the group.

Senior Administrative Assistant, Research Technology (June 1998 - July 2001)

• Provided coverage to six managers and their teams will all administrative duties.
• Advanced to Lead Assistant of three assistants on the team and coordinated workload flow.
• Handled confidential information with discretion and integrity.

Winston Services, Senior Administrative Assistant (Nov 1996 - June 1998))

• Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
• Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.

• Senior Administrative Assistant, Investment Banking (September 2004 - March 2006)

• Managed heavy calendar for multiple users, expense reports and domestic/international travel of team

• Provided administrative assistance to entire department

• Oversaw all administrative duties for senior management team