Summary
Overview
Work History
Education
Skills
Timeline
Generic

CHINA CARTER

Los Angeles

Summary

Professional with high standards and results-driven approach, prepared for role of Executive Assistant/Office Manager. Skilled in team collaboration, adaptable to changing needs, and reliable. Proficiencies include administrative management, scheduling, budgeting, and staff coordination. Known for effective communication, problem-solving, and organizational skills.


Overview

18
18
years of professional experience

Work History

Office Manager & Sr. Coordinator, CEO

Hidden Pigeon Company
09.2023 - Current
  • Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
  • Organize and schedule meetings and appointments
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
  • Provide general support to visitors
  • Manage executives’ schedules, calendars, and appointments
  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems

Executive Assistant, Business Operations - Senior Leadership Team

Buzzfeed Media Inc.
06.2021 - 10.2022
  • Accurately maintain and coordinate executive calendars to ensure that required meetings and other executive activities do not conflict.
  • Organize meeting dates, meeting structures and send out agendas
  • At the direction of EVP prepared the calendar of major monthly milestones for the corporation.
  • Assist with meeting and event planning as related to business & industry events (CES conference, Complexcon, Buzzfeed Upfronts, Cannes Lions Festival & ThinkLA Awards)
  • Provide heavy domestic and international travel support - This support included hotel, airline and local transportation arrangements and reservations, the preparation of a pre departure itineraries reflecting all travel and temporary stay arrangements.
  • Reconciliation of all travel and department expenses in Concur.
  • Code and submit all invoices including outside clients/vendors and departmental.
  • Providing assistance to remainder of executive team upon request

Executive Assistant, President, IMG Models & Fashion Properties

IMG Worldwide
07.2019 - 05.2020
  • Provided 24/7 assistance to the President, Ivan Bart - including the daily administration of meeting planning, coordination of travel logistics, preparation of presentation materials and compilation of special reports. I was responsible for the maintenance of the President’s calendar as well as answering and screening all calls and responding where appropriate to provide assistance as well as making sure that all his business and personal needs are anticipated and met with great attention to detail.
  • Coordinated extensive travel itineraries and manage the entire travel process
  • Reconciled corporate card accounts using Concur travel & expense system
  • Managed heavy calendar and books appropriate appointments utilizing creative time management skills
  • Heavy email inbox management keeping the President’s email under 25 unread at all times and responding on the President’s behalf in a timely manner when appropriate.
  • Acted as the President’s “right hand” and am the general point person for ad-hoc requests at the office
  • Assisted the President in some personal tasks, manage personal appointments and events
  • Meeting planning-coordinated agendas, catering and meeting spaces.

Executive Assistant, C Level Executives

Alexander Wang
01.2018 - 07.2019
  • Executive Assistant to Felita Harris (EVP Global Wholesale), Anjali Lewis (Chief Marketing Officer), Johannes Svartholm (Chief Image Officer), Rikard Frost (Chief Consumer Officer) and most recently Stephanie Horton (Chief Strategy Officer) and Paula Sutter (Interim CEO) throughout the exciting rebranding of this iconic label.
  • Created and edited correspondence and presentations with minimal direction
  • Maintained contacts and calendar, including heavy meeting and appointment scheduling, departmental meetings, and conference arrangements
  • Coordinated logistics associated with meetings, appointments and conferences
  • Made travel arrangements and completed detailed expense reports for the SVP and account executives
  • Followed up on various activities to ensure closure, completion and deadlines are met. May have included weekly reports, status updates, meeting follow-up, requests for information, projects, programs, events, etc.
  • Handled miscellaneous office functions (i.e. ordering department office supplies, new hire set up, maintaining department MIS equipment, distribution of paychecks)
  • Managed showroom changes for markets between sales team, advertising team, visual team, and facilities.
  • Organized market week (set up calendar, order food, book model and temp for front desk.
  • Pulled advertising looks for various accounts.

Contract Assignment – Administrative Assistant

Interpublic Group
03.2017 - 11.2017
  • Took charge of confidential tasks efficiently and productively.
  • Coordinated Travel & Expenses for 20 executives
  • Reconciled corporate card accounts using Concur travel & expense system
  • Assisted in helping plan and carry out company functions
  • Provided coverage for Reception when breaks were needed.
  • Maintained conference room schedules for 10 conference rooms
  • Meeting planning-coordinated agendas, catering and meeting spaces

Executive Assistant, President/General Manager, Chief Information Officer, Chief Consumer Officer

Meredith Xcelerated Marketing
11.2014 - 09.2016
  • Was the executive assistant to the President/General Manager, CIO & the CCO
  • Assisted with any requested tasks (reservations, appointments, travel, meals, paperwork, expenses, etc.)
  • Coordinate all travel (hotels, cars, airfare, etc.)
  • Project managed community town halls, Leadership team meetings and ensure all material, technical and space needs are met
  • Managed PTO and expense reports and approval process for direct reports
  • Proactively managed calendars for internal, external and personal commitments
  • Managed and coordinated all floor maintenance; Maintain the supply room and kitchen area
  • Ordered and maintain all office and kitchen supplies in an organized fashion
  • Various tasks for upper management (such as filing expense reports, arranging reservations, etc.)
  • Ensured operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
  • Coordinated computer and printer difficulty/maintenance for the technical staff
  • Planned and organize office events in coordination with team managers
  • Procurement: order all office equipment, furniture and supplies for New York office

Office Manager/Executive Assistant, CEO

Learnvest Inc.
11.2012 - 02.2014
  • Performed front desk reception which includes greeting clients and coordinating mail
  • Assisted the CEO with any requested tasks (reservations, appointments, travel, meals, paperwork, expenses, etc.)
  • Coordinated all travel (hotels, cars, airfare, etc.)
  • Managed and coordinated all building maintenance; build and maintain good working relationships with the vendors and building managers
  • Ordered and maintained all office and kitchen supplies in an organized fashion
  • Ensured operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
  • Coordinated computer and printer difficulty/maintenance for the technical staff
  • Planned and organized office events in coordination with human resources and team managers
  • Space planning
  • Procurement: ordered all office equipment, furniture and supplies for New York and Arizona office

Executive Assistant, SVP Global Home Entertainment & Consumer Products

Nickelodeon, Inc.
01.2008 - 11.2012
  • Responded to roughly 25 - 50 emails and other correspondence daily to facilitate communication and enhance business processes, developed strong lasting relationships.
  • Scheduled travel booking and logistics, including packing.
  • Managed incoming and outgoing correspondence, distributed mail, coordinating with delivery and courier services (UPS, FedEx, USPS).
  • Submit, approve, and archive invoices.
  • Made purchase orders and acted as the liaison between personal and professional vendors.
  • Liaison for operational needs, like office supplies/equipment and distribution of correspondence to clients.

Education

Business Administration, Marketing

Baruch College
01.2001

Buying & Merchandising

FASHION INSTITUTE OF TECHNOLOGY
01.1999

Skills

  • Office manager experience (4 years)
  • Direct support (15 years)
  • Microsoft Outlook (15 years)
  • Personal assistant experience (4 years)
  • Concur (7 years)
  • G Suite (7 years)
  • Project management (4 years)
  • Office experience (20 years)
  • Microsoft Word, PowerPoint (20)
  • Event planning (10 years)
  • Presentation skills (15 years)
  • Events management (8 years)
  • Calendar management (20 years)
  • Logistics (15 years)
  • Employee orientation (7 years)
  • Customer service (10 years)

Timeline

Office Manager & Sr. Coordinator, CEO

Hidden Pigeon Company
09.2023 - Current

Executive Assistant, Business Operations - Senior Leadership Team

Buzzfeed Media Inc.
06.2021 - 10.2022

Executive Assistant, President, IMG Models & Fashion Properties

IMG Worldwide
07.2019 - 05.2020

Executive Assistant, C Level Executives

Alexander Wang
01.2018 - 07.2019

Contract Assignment – Administrative Assistant

Interpublic Group
03.2017 - 11.2017

Executive Assistant, President/General Manager, Chief Information Officer, Chief Consumer Officer

Meredith Xcelerated Marketing
11.2014 - 09.2016

Office Manager/Executive Assistant, CEO

Learnvest Inc.
11.2012 - 02.2014

Executive Assistant, SVP Global Home Entertainment & Consumer Products

Nickelodeon, Inc.
01.2008 - 11.2012

Buying & Merchandising

FASHION INSTITUTE OF TECHNOLOGY

Business Administration, Marketing

Baruch College

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