Chloe Campbell
Pullman,WA
Summary
Dynamic Fiscal Specialist at Washington State University, adept at financial reconciliation and reporting. Proven track record in expense tracking and travel coordination, ensuring compliance and accuracy. Recognized for effective communication and problem-solving skills, consistently enhancing operational efficiency and supporting organizational goals. Committed to continuous learning and skill development in fast-paced environments.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Fiscal Specialist
Washington State University Student Engagement
Pullman, WA
01.2022 - Current
- Generate monthly budget reports for Graduate Professional Student Association (GPSA) travel grants to support financial oversight.
- Evaluate reimbursement requests ensuring compliance with grant guidelines.
- Collaborate with internal teams to resolve discrepancies in reimbursement submissions.
- Manage extensive spreadsheet to ensure accurate monitoring of GPSA travel grant expenses.
- Conduct reconciliations for six purchasing cards and one central travel account.
- Compile financial reports for purchasing cards and central travel account.
- Coordinate performance payments with external partners for timely supplier transactions.
- Facilitate travel approvals, arrange travel logistics, and process reimbursements for staff, students, performers, and candidates.
- Maintain a spreadsheet for accurate tracking of travel expenses.
- Execute department fund transfers for sponsorships supporting registered student organizations and campus partner events.
- Coordinate scholarship entry and monitor expense postings.
Fiscal Technician
Washington State University Student Engagement
Pullman, WA
01.2020 - 01.2022
- Facilitated purchase orders, interdepartmental requisitions, and purchasing card payments with precision.
- Obtained travel approvals and processed reimbursements per University standards.
- Collaborated with vendors to secure competitive rates for departmental travel arrangements.
- Organized conference registrations alongside flight, hotel, and motor pool bookings.
- Communicated University travel policies to department travelers, enhancing compliance efforts.
- Guided students in completing stipend payment authorization paperwork and facilitated monthly disbursements.
- Coordinated onboarding and managed payroll for GPSA Office Assistants.
- Followed cash handling protocol when verifying deposits.
- Collaborated effectively within team dynamic in fast-paced environment.
Program Coordinator
Washington State University Admissions Department
Pullman, WA
07.2019 - 01.2020
- Posted applications and electronic transcript data in PeopleSoft software.
- Reviewed transfer student applications to verify enrollment eligibility.
- Entered data from college and high school transcripts alongside paper applications.
- Indexed application and enrollment documents within imaging system.
- Facilitated mailing of acceptance letters as required.
Office Assistant
Washington State University
Pullman, WA
10.2016 - 07.2019
- Efficiently managed time to fulfill tasks for Center for Civic Engagement and Student Involvement Departments.
- Obtained travel approvals and coordinated travel arrangements.
- Communicated policy requirements and updates effectively to staff and students.
- Assisted in tracking civic engagement hours for students within service-learning platform.
- Facilitated onboarding of new hires while processing hourly student payroll accurately.
- Managed inventory of office supplies and placed orders when needed.
- Streamlined communication by organizing and distributing updates for department staff.
- Distributed offer letters to new and returning staff, ensuring clarity and compliance.
- Revised office handbook, incorporating necessary updates and improvements.
- Handled incoming and outgoing mail and packages.
- Welcomed visitors professionally and delivered reception services, addressing inquiries through phone, email, and in-person interactions.
- Maintained confidentiality of sensitive information and documents.
Accountant
EMSI (now Lightcast)
Moscow, ID
12.2015 - 10.2016
- Generated invoices and credit memos for customers in United States, Canada, and United Kingdom.
- Reviewed contracts to formulate accurate invoices.
- Executed check payment processing and managed weekly deposit facilitation.
- Collaborated with Professional Services team to track project delivery dates and recognize revenue.
- Reconciled petty cash account to ensure accurate financial records.
- Generated commission reports and tracked commissions disbursed during the period.
- Maintained customer accounts to support ongoing business relationships.
- Utilized Microsoft Excel, Microsoft Word, QuickBooks, and Salesforce to enhance operational efficiency.
Course Materials Manager
Crimson & Gray
Pullman, WA
07.2015 - 11.2015
- Assisted faculty members and students in locating appropriate resources needed for their courses.
- Streamlined communication among company, faculty, students, and publishers.
- Attended weekly professional development phone calls related to the management of educational resources.
- Managed bookstore staff while facilitating training opportunities and supporting job responsibilities.
- Completed thorough opening, closing, and shift change functions to maintain operational standards each day.
- Delegated work to staff, setting priorities and goals.
- Coordinated textbook shipments to publishers, wholesalers, bookstores, and customers.
- Administered textbook and art supply inventory by executing order placements, receiving shipments, and performing inventory counts.
- Analyzed daily sales reports encompassing price modifications, refund and exchange data, credit card settlements, and textbook buyback details.
- Calculated safe totals and organized bank deposit preparation
Retail Sales Associate
Crimson & Gray
Pullman, WA
08.2013 - 07.2015
- Welcomed customers upon entering store, fostering rapport, and delivering assistance.
- Executed cashier responsibilities including processing sales transactions, handling payments, issuing refunds, and generating receipts within point-of-sale system.
- Demonstrated knowledge of store products and services.
- Tracked inventory levels throughout the day and restocked items as needed.
- Addressed customer feedback with professionalism and efficiency.
- Organized displays to attract customers and promote sales.
- Implemented company policies, guidelines, and procedures to enhance company initiatives and maintain safety.
Sales Associate
Sam Dial Jewelers
Pullman, WA
10.2012 - 08.2013
- Guided customers in product selection, sizing, and styling.
- Assisted teammates with sales-processing tasks to meet daily sales goals.
- Maintained up-to-date knowledge of store merchandise and policies.
- Maintained cleanliness of store environment including floors, windows, and displays.
- Restocked shelves as needed to ensure sufficient inventory levels.
- Coordinated customer and supplier mailings.
- Counted safe contents to verify cash on hand.
- Prepared and transferred deposits to banking institutions securely.
- Implemented security protocols for opening and closing hours to protect premises.
- Utilized Edge Business System, Microsoft Word, and Microsoft Excel to enhance operational efficiency.
Shift Supervisor
Pizza Hut
Pullman, WA
04.2011 - 10.2012
- Educated and supervised part-time and full-time staff on company policies and procedures.
- Streamlined opening, closing, and shift change operations, including secure cash handling, register reconciliation, and bank deposit preparation.
- Conducted inventory counts, reviewed reports, and identified discrepancies to maintain accuracy.
- Successfully managed labor and food costs to optimize profitability.
- Handled customer feedback and staff disagreements swiftly.
- Monitored staff performance to ensure quality standards were met.
- Implemented company policies equitably while fostering open communication for staff concerns.
- Delegated tasks to employees and monitored activities and task completion.
- Ensured compliance with health and safety regulations to provide a safe workplace.
- Coordinated with other shift leaders and management to ensure smooth transitions between shifts.
Server and Cook
Pizza Hut
Pullman, WA
08.2010 - 04.2011
- Delivered exceptional customer service to carryout, delivery, and dine-in patrons.
- Collaborated effectively within a team and independently to achieve Pizza Hut objectives.
- Followed health safety guidelines when preparing and serving food products.
- Facilitated training for new servers and cooks.
- Prepared checks, itemizing total meal costs and taxes.
- Oversaw dining room and kitchen to ensure cleanliness and proper setup at all times.
- Maintained a clean working environment by sweeping, mopping floors, washing surfaces, cleaning kitchen and dining room equipment, and emptying trash cans.
- Checked identification to verify if guests meet minimum age to legally purchase or consume alcoholic beverages.
Education
Bachelor's in Business Administration - Emphasis in Marketing
Washington State University
Pullman, WA05-2015
High School Diploma -
Asotin Junior & Senior High School
Asotin, WA06-2009
Skills
- Continuous learner and achiever
- Empathy and understanding
- Performance consistency
- Skill development
- Attention to detail
- Effective communication
- Financial reconciliation and reporting
- Expense tracking
- Travel coordination
- Team collaboration
- Problem solving
- Record keeping
Certification
- FERPA certificate of completion
- Ethics in Public Service certificate of completion
References
References available upon request.
Timeline
Fiscal Specialist
Washington State University Student Engagement
01.2022 - Current
Fiscal Technician
Washington State University Student Engagement
01.2020 - 01.2022
Program Coordinator
Washington State University Admissions Department
07.2019 - 01.2020
Office Assistant
Washington State University
10.2016 - 07.2019
Accountant
EMSI (now Lightcast)
12.2015 - 10.2016
Course Materials Manager
Crimson & Gray
07.2015 - 11.2015
Retail Sales Associate
Crimson & Gray
08.2013 - 07.2015
Sales Associate
Sam Dial Jewelers
10.2012 - 08.2013
Shift Supervisor
Pizza Hut
04.2011 - 10.2012
Server and Cook
Pizza Hut
08.2010 - 04.2011
Bachelor's in Business Administration - Emphasis in Marketing
Washington State University
High School Diploma -
Asotin Junior & Senior High School
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