Summary
Overview
Work History
Education
Skills
Timeline
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Chloe Ordway

Chloe Ordway

Burbank,CA

Summary

Motivated professional with exceptional organizational skills, accomplished in managing executive calendars and maintaining effective communication channels. Adept at administrative support, creating production paperwork, and supporting diverse teams in a fast-paced environment. Extensive on-set experience, ensuring smooth operations and effective problem-solving during production.

Overview

4
4
years of professional experience

Work History

Creative Coordinator

Capital Brands
10.2023 - 12.2023
  • Executed strategic calendar management for 2 senior leaders, and guided cross-departmental coordination, resulting in a 15% increase in project efficiency
  • Arranged the efficient handling and distribution of production documents, prepared production calendar scenarios, and oversaw multiple projects simultaneously
  • Initiates regular status updates with the supervisor, prioritizing and managing a task list to ensure all deadlines are met promptly
  • Collaborated with Art Directors in pre-production and production to provide creative and technical support, using tools such as Google Suite and ensuring seamless execution of visual concepts
  • Scheduled pre-shoot briefings and on-site coordination, optimizing resource allocation and workflow
  • Conducted location scouting, established relationships with venue owners, and booked crew members

Production Coordinator

Suite Spot
09.2021 - 12.2022
  • Promoted to Production Coordinator from Office Production Assistant within one year
  • Enhanced processing of expense reports, invoices, and payroll by using tools such as Microsoft Office & Google Suite; achieved a 35% reduction in processing time, facilitating quicker production wrap
  • Acted as the point of contact between Studio Executives and Production Crew
  • Monitored and streamlined daily operational runs and planned crew lunch schedules for 15+ team members, ensuring timely deliveries and enhancing overall team productivity
  • Facilitated travel accommodations for crew & Execs (flights, hotels, ground transportation, etc)
  • Hired crew & collected needed contractual documents (NDAs, W4s, I9s, etc)
  • Cultivated robust relationships with key local vendors and contractors, securing discounted rates and exclusive deals and reduced procurement time by 20%
  • Directed the seamless coordination of multiple productions across various locations

Production & Hospitality Coordinator

Ashland Independent Film Festival
12.2019 - 09.2021
  • Promoted to Programming & Hospitality Coordinator from Events & Festival Production Intern within 4 months
  • Introduced intricate scheduling processes for executives and filmmakers in over 8 different time zones, ensuring seamless coordination and boosting meeting attendance rates
  • Primary liaison with over 100 screeners, jurors, programmers, & filmmakers to ensure festival synergy
  • Created memos and reports by gathering, analyzing, and verifying information
  • Operated the transition of the film festival to a virtual platform, resulting in a 150% increase in global audience reach and a 40% rise in ticket sales during quarantine
  • Managed hundreds of filmmaker and film submission database records & program listings
  • Developed and enforced standardized documentation procedures, resulting in a 25% reduction in data entry errors

Education

Bachelor Of Science - Communication & Digital Cinema

SOUTHERN OREGON UNIVERSITY
Ashland, OR
03.2020

Skills

  • Physical Production Management
  • Prioritization
  • Microsoft Office (MS Word, Excel, etc)
  • Google Suite
  • Database Management
  • Dropbox
  • Final Draft
  • Asana
  • Script Coverage
  • Project Research
  • Zoom
  • Slack
  • Adobe Premiere
  • Salesforce
  • Adobe Acrobat

Timeline

Creative Coordinator

Capital Brands
10.2023 - 12.2023

Production Coordinator

Suite Spot
09.2021 - 12.2022

Production & Hospitality Coordinator

Ashland Independent Film Festival
12.2019 - 09.2021

Bachelor Of Science - Communication & Digital Cinema

SOUTHERN OREGON UNIVERSITY

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