Chris Shepherd-Hatfield
Carmel,Indiana
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
29
29
years of professional experience
Work History
Sr. Executive Administrative Assistant
Stanley Security/Securitas
02.2019 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments, and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for the executive team and senior management group.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Developed and maintained automated alert systems for important deadlines.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Created and managed office systems to efficiently deal with documentation.
- Coordinated events and worked on ad hoc projects.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Volunteered to help with special projects of varying degrees of complexity.
- Reviewed and approved expense reports for all team members.
- Managed and trained two other Administrative Assistants.
Executive Administrative Assistant
IU Health
04.2012 - 02.2019
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Organized and coordinated conferences and monthly meetings.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Facilitated training and onboarding for incoming office staff.
- Organized all catering and set up for special events.
Administrative Assistant
Carmel Clay Schools
08.1994 - 04.2012
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Created and maintained student databases.
- Drafted correspondence and other documents for Principal and department heads.
- Managed department budgets and generated financial reports for school review.
- Assisted coworkers and staff members with special tasks on daily basis.
- Built and maintained excellent relationships with parents and teachers through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Processed time sheets for our part-time employees.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
Education
Associate of Science - Secretarial Science
University of Indianapolis
Indianapolis, IN05.1983
Skills
- Extremely Organized
- Meeting and Event Planning
- Office Management
- Executive Support
- Travel and Expense Administration
- Schedule & Calendar Planning
Timeline
Sr. Executive Administrative Assistant
Stanley Security/Securitas
02.2019 - Current
Executive Administrative Assistant
IU Health
04.2012 - 02.2019
Administrative Assistant
Carmel Clay Schools
08.1994 - 04.2012
Associate of Science - Secretarial Science
University of Indianapolis
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