Christian Hutchinson
New Boston,TX
Summary
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
10
10
years of professional experience
1
1
Certification
Work History
CLERY ACT COMPLIANCE OFFICER
TEXAS A&M UNIVERSITY-TEXARKANA
11.2021 - Current
- Serve as technical expert for research pertaining to Clery Act offenses and other pertinent subjects
- Undertake a diverse range of responsibilities, including program evaluation and research analysis, to ensure adherence to the Clery Act
- Design and implement a compliance program for the university in accordance with Clery Act federal legislation
- Develop university's Clery Act compliance policies, procedures, programs, and host training for staff, faculty, and students
- Serve as project manager for Clery program
- Provide guidance, counsel, and help to senior executives, management, and action officers on compliance policies and procedures
- Head university Clery Act compliance committee and develop relationships with administration, deans, local and federal law enforcement, and local community stakeholders
- Develop operating plans to implement legislative or regulatory changes
- Ensure proper internal and external collaboration and coordination on responses, serving as a subject-matter expert and as a correspondence control representative for all university policies and procedures relating to Clery Act Compliance
- Discuss policy deviations and improper coordination with designated officials and utilize corrective measures as necessary
- Prepare and publish the Annual Security and Fire Safety Report to the Dept of Education
- Research laws, regulations, and policies to make recommendations for Clery compliance
- Apply judgment and discretion to determine intent, interpret and revise existing policy and regulatory guidance
- Plan, conduct, or participate in special studies or task forces to provide expert assistance to key stakeholders
- Evaluate and analyze campus prevention programming specific to the Clery Act (Violence against women, stalking, sexual assault, etc.) as well as Drug and Alcohol Prevention programming
- Collect, organize, analyze, and present data on university programs and initiatives associated with substance and addiction related disorders
- Apply knowledge of policy and law to privacy policy analysis
- Develop detailed plans, goals, and objectives for the short and long-range implementation of programs and develop criteria for evaluating the effectiveness of programs
- Design new or modify existing program guidelines, policies, and procedures
- Lead strategic planning and develop goals, action plans, and program priorities
- Monitor program outcomes to evaluate the success of program goals and objectives
- Lead quality reviews and evaluate the effectiveness of program’s content or the service outcomes
- Collaborate with other departments to share resources and deliver program services
- Coordinate the flow of information between departments
- Use project management techniques to implement program services
- Give technical assistance to others on the administration and operation of programs, compile statistical data, and give consultation on ways to improve programs
- Utilize Maxient, Teams, and other software to organize, streamline and maintain police documents
- Speak with parents, incoming and current students, and community members on campus crime rates, prevention programs, safety tips, and general university police department information
- Write and issue all emergency correspondence and safety alerts per the Clery Act
- Represent the University Police Department in meetings internally and externally
- Work with Counseling and Student Services offices in meeting federal guidelines regarding programs, training, and classes for the campus community.
- Collaborated with internal and external stakeholders, auditors and legal counsel to confirm compliance with applicable laws and regulations.
- Developed and maintained compliance database, tracking all compliance activities and documents.
- Kept informed regarding pending industry changes, trends or best practices.
- Maintained up-to-date knowledge of applicable laws and regulations.
- Identified gaps in existing compliance processes and recommended updates.
- Conducted periodic compliance audits and reviews to identify areas of improvement.
EXECUTIVE ASSISTANT TO THE PRINCIPAL/PEIMS COORDINATOR
NEW BOSTON ISD
08.2015 - 11.2021
- Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to TEA PEIMS Data Standards
- Work cooperatively with campus, business office, and human resources staff to collect, organize, and format data required for submission of district PEIMS data promptly
- Run edits, reports, and verification checks on data to ensure accuracy of information
- Distribute edits and reports to appropriate staff for analysis, verification, and correction
- Attend meetings and provide written guidelines for executing new reporting requirements
- Formulate and recommend to senior leadership on administrative policies, procedures, and regulations having to determine and evaluate needs, obtain opinions, and anticipate results of implementation
- Submit complete and accurate PEIMS data in the Texas Education Agency (TEA) prescribed format to the education service center (ESC) for processing using a computer terminal or personal computer
- Maintain student management system parameters for the campus
- Analyze and report human resources staffing data
- Provide training and support to campuses and to business and personnel office staff responsible for processing PEIMS data
- Provide training and support to campus staff responsible for processing student entry, withdrawal, attendance, and grade reporting
- Receive PEIMS-related information from ESC and TEA, attend all regional PEIMS workshops, and disseminate information to other staff in a timely manner, including updates to PEIMS Data Standards
- Comply with policies established by federal and state law, State Board of Education rules, and local board policy
- Compile, maintain, and file all physical and computerized reports, records, and other documents as required
- Develop training options and improvement plans for PEIMS staff to ensure exemplary operations in the student information system areas
- Train and supervise administrative personnel and make sound recommendations relative to personnel placement, transfer, retention, and dismissal
- Compile data from a variety of sources (e.g., curriculum reports, financial reports, agenda items, budget, etc.) to comply with financial, legal, and/or administrative requirements
- Compose documents (e.g., letters, memoranda, bulletins, reports, forms, etc.) to document events, and provide and/or request information
- Complete ISBE and other related reports
- Coordinate a variety of programs and/or activities (e.g., meetings, after school, site in-service day activities, workshops, travel and accommodations, observations, etc.) to ensure availability of facilities and/or equipment and deliver services in conformance to established guidelines
- Provide direct executive office support as well as correspondence throughout the organization, particularly with senior officials
- Manage the administrative process for incoming and outgoing correspondence and tasks, including, reviewing, drafting, analyzing, evaluating, identifying, documenting, and enforcing organizational policy and procedures
- Manage and oversee the tracking and status reporting of all tasks and correspondence
- Conduct quality assurance review of all correspondence, reports, formal instructions, standard operating procedures
- Maintain documents, files, and records to provide up-to-date reference and audit trail for compliance
- Supervise the registration of new students
- Use task management tools and/or software to ensure that tasks and correspondence are accurate and on time
- Manage and oversee the tracking and status reporting of all correspondence within the organization by examining, creating, analyzing, assessing, recognizing, recording, and enforcing relevant policies and procedures
- Monitor assigned activities and/or program components to coordinate activities and ensure compliance with established requirements
- Respond to inquiries from a variety of internal and external parties to provide information, facilitate communication among parties, and/or provide direction
- Support assigned administrative personnel to assist with their administrative functions
- Manage the administrative activities to ensure that appropriate action and staffing have been accomplished
- Enter requisitions for orders to be placed
- Oversee campus budget
- Maintain current working knowledge and updated information on policy changes regarding purchasing, accounting, and finance, as needed.
HR GENERALIST ASSISTANT
NORTHEAST TEXAS COMMUNITY COLLEGE
08.2014 - 08.2015
- Partner with hiring managers and central administration to identify budgeted personnel needs and then develop detailed and compliant job descriptions
- Organize and coordinate recruiting process by creating ads, managing on-line postings, scheduling interviews, administering assessments, extending offers, and preparing new hire paperwork
- Organize and implement the onboarding process for new hires by conducting orientation to the college, present and explain benefit offerings, and provide employees with a welcoming and inclusive experience
- Assess potential candidates for fit within position, assessing skills, education, competency, culture alignment
- Provide employee relations support for employees and managers, including resolving issues
- Assist HR Director in maintaining departmental budget
- Assist HR Director in work with outside consultant for annual compensation studies
- Facilitate scheduled performance review process, providing guidance, tools and training for managers and employees
- Develop and deliver various HR trainings such as open enrollment, performance evaluations, HR best practices, etc
- Provide HR reports as needed to central administration
- Maintain current working knowledge of compliance and regulatory concerns, industry trends and best HR practices Participate in continuous HR improvement initiatives and metrics
- Maintain confidentiality and accurate HR files.
Education
Master of Science in Interdisciplinary Studies -
Texas A&M University-Texarkana
05.2024
Bachelor of Applied Arts and Sciences in Organization Leadership -
Texas A&M University-Texarkana
01.2021
Skills
- Project management
- Regulatory compliance
- Policy analysis
- Internal Audits
- Compliance Monitoring
- Internal Controls
- Risk Management
- Auditing processes
- Documentation Review
- Federal and state regulations
- Reporting Requirements
- Project Coordination
- Investigations skills
- Compliance reviews
Certification
- NACCOP Certified– National Association of Clery Compliance Officers and Professionals
- Various state training: FERPA, Ethics, Fraud, HUB Purchasing, Information Security Awareness, Title IX, Information Security Awareness, Export Controls and Embargo Training, Digital Accessibility Awareness, Retention of State Records, Effective Hiring Practices
- CJIS Security and Privacy Training
Educational Software
Applications: FAMIS, Qualtrics Data Analytics, Canopy, Cascade, Concur, Workday, SSO General Applications (TrainTraq Administrator), Degree Works, Laserfiche, Blackboard, Maxient Conduct, Skyward, Raptor Technologies
Timeline
CLERY ACT COMPLIANCE OFFICER
TEXAS A&M UNIVERSITY-TEXARKANA
11.2021 - Current
EXECUTIVE ASSISTANT TO THE PRINCIPAL/PEIMS COORDINATOR
NEW BOSTON ISD
08.2015 - 11.2021
HR GENERALIST ASSISTANT
NORTHEAST TEXAS COMMUNITY COLLEGE
08.2014 - 08.2015
Master of Science in Interdisciplinary Studies -
Texas A&M University-Texarkana
Bachelor of Applied Arts and Sciences in Organization Leadership -
Texas A&M University-Texarkana