CHRISTINA LEVINSON
San Francisco,CA
Summary
Over fifteen years of comprehensive experience in all areas of office and team management and coordination, including Executive Support, Project Management, Program Management, Events Planning, Talent, and VIP coordination. Equally comfortable supporting a single senior executive or juggling a team. Handles multiple internal and external departments to complete concurrent projects, both technical and non-technical. Proven ability to implement cutting-edge management methodologies to manage projects from conception to specification development to execution.
Overview
22
22
years of professional experience
Work History
Executive Assistant and Project Manager
RENAISSANCE PRODUCTIONS
08.2015 - Current
- Serve as Lead Coordinator for the company in charge of planning and operations for multiple annual festivals hosting over 20,000 attendees per year
- Performed as Executive Admin for the owner, providing administrative support, expenses, travel, and calendaring
- Managed multiple teams of over 30 people towards the successful execution of events by implementing Agile methodologies
- Tracked tasks and user stories by creating Google Docs knowledge repositories to integrate cross-team forms with data processes
- Worked with external service providers, soliciting vendor bids, negotiating contracts, handling invoices, and acting as a point of contact year-round
- Analyzed customer response surveys, demographic trending, and ticketing behaviors against marketing plans and developed revised strategy recommendations
- Oversaw the Programming office at the largest Bay Area pop-culture convention
- Coordinated events and worked with VIP attendees and media guests at conventions and awards shows
- Served as Project Manager for Mobile App development.
Executive Assistant (short-term Contract)
Airbnb
08.2022 - 11.2022
- Provided Executive Administrative support to Multiple Director Level Executives
- Managed complicated professional and personal calendars, meetings, and calls in multiple time zones via Gmail
- Planning and Facilitation of onsite/ offsite events.
Executive Assistant (short-term contract for Medical Leave)
Airbnb
12.2021 - 03.2022
- Provided Executive Administrative support to Multiple Director Level Executives
- Managed complicated professional and personal calendars, meetings, and calls in multiple time zones via Gmail
- Planned Team bonding experience for All hands.
Executive Assistant to President and CEO (laid Off)
LeanPlum
07.2019 - 08.2019
- Provided Executive Administrative support for the President and CEO
- Managed complicated professional and personal calendars, meetings, and calls in multiple time zones via Gmail
- Coordinated extensive and intricate professional and personal travel arrangements
- Prepared business expense reports using Concur
- Planned Senior Leadership offsite.
Executive Administrator to VP Global Policy, Trust & Security & VP Business Operations Revenue (contract)
Mozilla
09.2018 - 02.2019
- Provided Executive Administrative support for VPs located in Washington DC and San Francisco
- Managed complicated professional and personal calendars, meetings, and calls in multiple time zones via Gmail
- Managed extensive domestic and international Travel and Expenses in Expensify
- Served as part of a team managing large company offsites as well as smaller team offsites
- Prepared multiple teams for the offsite work week and provided on-the-ground support for multiple teams during the offsite work week.
Business Systems Consultant (Contract)
WELLS FARGO
02.2014 - 08.2015
- Managed portfolio planning and reporting between corporate divisions and groups both local as well as remote by acting as a liaison between stakeholders and technical resource teams and systems operations
- Facilitated engagement between all teams and the project process
- Created a process to track metrics by funding source for the project engagement process
- Utilized the newly developed metric process to facilitate communications and reporting to upper management
- Prepared PowerPoint Deck used in monthly reporting
- Processed sizing requests in CREST, addressing any concerns, questions, or issues that arose from participants in the sizing process
- Worked in Clarity, STAMP, and PMUWS to verify the readiness of projects for engagement and communicated engagement approvals
- Team SharePoint administrator.
Project Coordinator (Contract)
INTELLIX SOLUTIONS LLC
10.2012 - 10.2013
- Managed the VTrcks Assessment Project for the Center for Disease Control (CDC), based in Atlanta, GA
- Provided administrative support for the team and occasional support on the company side
- Facilitated team meetings for multiple teams located both on-site and also at the CDC location in Atlanta
- Monitored hours tracking and provided forecasting for the Intellix team members
- Developed and managed online project management tools, including SharePoint team sites
- Created and administered the OfficeTimer system for all teams and expanded its use for all Intellix employees.
Project Coordinator (Contract)
WELLS FARGO
08.2012 - 10.2012
- Acted as primary project coordinator for all aspects of an intranet to SharePoint migration, including documentation, file management, and inventory management
- Coordinated multiple teams involved in the migration of more than 1,300 wiki sites
- Managed content conversion by contributing to data archiving, sizing, designing, executing build-outs, and content import into newly created SharePoint sites
- Developed new job aids and best practices procedures
- Trained new site owners in the management of the new system
- Installed security parameters on the existing wikis, including locking down all exported sites and managing permissions control.
IT Project Coordinator (Contract)
KP.ORG
04.2010 - 04.2012
- Led all group aspects of an enterprise-wide SharePoint implementation, including managing permissions, site creation, space management, and ongoing principle support as SharePoint Administrator
- Oversaw the Clarity database project lists, members, and tasks via the Open Workbench interface
- Generated weekly project status reports for senior management
- Managed the Rally workspace, including desk license management, permissions, setting up new projects, creating iterations, and workspace maintenance
- Served as Rally Administrator
- Created and managed processes for invoice and SOW tracking
- Prepared PowerPoint Deck used in weekly project status meeting to upper management
- Provided administrative support for the group’s event planning.
IT Project Coordinator
DIGITAL REALTY TRUST
10.2009 - 03.2010
- Coordinated multiple IT projects involving globally distributed teams and external vendors, including an annual audit and event coordination
- Implemented processes for annual audit and corporate-wide SharePoint migration
- Conducted Event Planning for offsite team meetings for distributed teams
- Provided Administrative Support.
Executive Assistant, Global Marketing
NOVARTIS VACCINES AND DIAGNOSTICS
08.2002 - 10.2009
- Provided Executive Support for VP of Global Marketing
- Served as Administrative Assistant for the entire 12 - 15 person marketing group
- Managed extensive, ever-changing at last moment, complex international and domestic travel arrangements and expense reports in Concur
- Handled all meeting planning, scheduling, and minutes as well as all general administrative duties for the division
- General Project Management support for MARCOM group and created and maintained team SharePoint site for Global Marketing
- Worked on miscellaneous additional projects as they arose such as coordinating the planning of conferences for the group’s clients, partners, and governmental agencies - worked with venues, hotels, catering, and service providers to ensure a smooth and coordinated event.
Education
Associate of Arts - Arts and Humanities
City College of San Francisco
Skills
- Executive Support
- Expense Reporting
- Calendar Management
- Travel Arrangements
- Meeting Coordination
- Event Planning and Production
- Task Tracking
- Database Management
- Microsoft Office Suite, Including Advance Excel and PowerPoint, Outlook
- Meeting Planning, SharePoint, Salesforce, Rally, JIRA, TRELLO, SLACK, Clarity/RPM
- G Suite
- General Data Analysis and Migration
- Project Support
- Information Confidentiality
Timeline
Executive Assistant (short-term Contract)
Airbnb
08.2022 - 11.2022
Executive Assistant (short-term contract for Medical Leave)
Airbnb
12.2021 - 03.2022
Executive Assistant to President and CEO (laid Off)
LeanPlum
07.2019 - 08.2019
Executive Administrator to VP Global Policy, Trust & Security & VP Business Operations Revenue (contract)
Mozilla
09.2018 - 02.2019
Executive Assistant and Project Manager
RENAISSANCE PRODUCTIONS
08.2015 - Current
Business Systems Consultant (Contract)
WELLS FARGO
02.2014 - 08.2015
Project Coordinator (Contract)
INTELLIX SOLUTIONS LLC
10.2012 - 10.2013
Project Coordinator (Contract)
WELLS FARGO
08.2012 - 10.2012
IT Project Coordinator (Contract)
KP.ORG
04.2010 - 04.2012
IT Project Coordinator
DIGITAL REALTY TRUST
10.2009 - 03.2010
Executive Assistant, Global Marketing
NOVARTIS VACCINES AND DIAGNOSTICS
08.2002 - 10.2009
Associate of Arts - Arts and Humanities
City College of San Francisco
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