Christina McCarthy
Lighthouse Point,FL
Summary
Seasoned Events Manager with a proven track record at Calvary Christian Academy, adept in vendor management and budget oversight. Excelled in orchestrating seamless events, leveraging strong organizational and communication skills. Demonstrated ability to exceed client expectations, ensuring meticulous execution and financial prudence. Renowned for a detail-oriented approach and a commitment to upholding professional standards.
Overview
16
16
years of professional experience
Work History
Events Manager
Calvary Christian Academy
Fort Lauderdale, FL
06.2023 - Current
- Collaborated with Heads of School and Leadership to align strategies with organizational objectives.
- Effectively prioritized tasks to achieve project goals.
- Reviewed documentation for completeness and accuracy.
- Responsible for keeping the event calendar up to date, and accountable for its accuracy.
- Coordinates and organizes schedules for meetings, conferences, teleconferences, and travel.
- Managed end-to-end event planning processes, encompassing accommodation, transportation, catering, and venues.
- Organized logistical requirements by securing facilities, equipment, and team members for successful event execution.
- Communicate with senior leadership on event updates, status, new events to be approved, and potential conflicts.
- Utilized event management software to streamline registration, accommodation, and scheduling processes.
- Met with potential clients to perform site inspections and give tours of facility, meeting rooms and offered activities.
- Work with ministries and support services to help coordinate the event and needs.
- Chose facilities, inspected spaces and planned set up and execution to exceed client expectation.
- Interact with other offices, departments, and outside organizations to obtain and provide information.
- Researches various matters affecting the church and its ministries, and assists in the preparation of presentations, reports, charts, and other documents for the department as necessary.
- Developed relationships with vendors to facilitate quality service at competitive rates while maintaining financial responsibility within budgets.
- Negotiated contracts with vendors to secure best pricing and services.
- Created program activities, agendas and budgets based on client requirements.
- Created detailed timelines for events based on scope of work required by each department involved in process.
- Conducted post-event evaluations, gathering feedback to measure success and identify areas for improvement.
- Ensured compliance with health, safety, and legal regulations, minimizing risk and liability for all events.
- Developed and executed detailed event plans, including timelines, budgets, staffing requirements, and logistics.
- Directed florists, photographers, musicians and ceremony participants during pre-ceremony, ceremony and post-ceremony events.
- Facilitated smooth on-site operations, resolving unforeseen issues promptly to avoid disruptions.
Operations Assistant
Calvary Christian Academy
Fort Lauderdale, FL
06.2018 - 07.2023
- Works alongside the Director of Operations to ensure projects and daily operations stay on task.
- Works closely with the Heads of School and Leadership to help execute the vision and initiatives.
- Prioritize and complete multiple tasks, and follow through to achieve project goals.
- Responsible for keeping the master event calendar up to date, and accountable for its accuracy.
- Maintains appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Act as a support and communication link between the Heads of School, Leadership, and staff.
- Communicate with Heads of School and Leadership on event updates, status, new events to be approved, and potential conflicts.
- Input event details and manage them in the event management system.
- Work with ministries and support services to help coordinate the event and needs.
- Researches various matters affecting the school and assists in the preparation of presentations, reports, charts, and other documents for the department as necessary.
- Communicate and coordinate with outside vendors on needs for events, projects, etc.
- Worked closely with other departments on special projects.
- Coordinated support to facilitate general office operations.
- Utilized software programs such as Excel, Word, Access, for data entry, analysis and reporting purposes.
Administrative Assistant to the Sr. Vice President of Construction
CAL Development
Coconut Creek, FL
09.2017 - 05.2018
- Reserve, attend, and keep minutes for meetings.
- Answer and manage incoming and outgoing calls while recording accurate messages.
- Assist with drawing up and keeping track of accurate financials on all projects.
- Draft and manage several forms that pertain to the construction industry.
- Assist the Estimating Department with setting up pre-bids for upcoming projects.
- Correspond with clients via phone, email, or in meetings.
- Schedule travel arrangements for the VP.
- Cover front desk duties when needed.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
Event Logistics Coordinator
Calvary Chapel
Fort Lauderdale, FL
02.2017 - 09.2017
- Works closely with the Lead Pastor's office to help execute vision and initiatives.
- Prioritize and complete multiple tasks, and follow through to achieve project goals.
- Process various documents, ensuring that all necessary forms are complete and accurate
- Responsible for keeping the event calendar up to date, and accountable for its accuracy.
- Maintains appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Act as a support and communication link between the Lead Pastor, Pastors, Leadership, and staff.
- Communicate with senior leadership on event updates, status, new events to be approved, and potential conflicts.
- Input event details and manage event registrations in the event management system.
- Work with ministries and support services to help coordinate the event and needs.
- At times, you will be required to be at and work some of the church events.
- Interact with other offices, departments, and outside organizations to obtain and provide information.
- Researches various matters affecting the church and its ministries, and assists in the preparation of presentations, reports, charts, and other documents for the department as necessary.
Administrative Assistant/Office Manager to the Director of Ministry Operations
Calvary Chapel
Fort Lauderdale, FL
10.2008 - 02.2017
- Reserve, attend, and keep minutes for meetings.
- Answer and manage incoming and outgoing calls while recording accurate messages.
- Open and properly distribute incoming mail.
- Assist with event planning, including associated travel, and logistical arrangements.
- Greet numerous visitors, including staff, vendors, and interview candidates.
- Manage office supplies, vendors, organization, and upkeep.
- Complete data entry, track resumes, and maintain the applicant tracking system.
- Screen applicant resumes, and coordinate both phone and in-person interviews.
- Organize all new hire and temporary paperwork.
- Obtain signatures for financial documents, and internal and external invoices.
- Help manage and assist with the payroll system for the department, including closing out pay periods and running reports.
- Perform accounts receivable duties, including invoicing, purchase orders, credit memos, discrepancies, and reconciliations.
- Research and reconcile vendor statements, and handle payment complaints or discrepancies.
- Code and enter about 50 to 100 invoices weekly into the in-house accounting software.
- Facilitated communication between different departments within the organization.
Education
High School Diploma -
Deerfield Beach High School
Deerfield Beach01.2000
Certificate in Event Management -
Florida Atlantic University
Skills
- Administrative Assistance Expertise
- Organized Scheduling Management
- Detailed Meeting Record Keeping
- Filing System Maintenance
- Data Management
- Payroll Operations Management
- Billing and Invoice Administration
- Spreadsheet Organization Skills
- Experienced with Microsoft Office Applications
- Uphold Professional Standards
- Confidentiality Assurance
- Vendor management
- Vendor and contract negotiations
- Budget management
- Managing events start to finish
- Catering coordination
- Onsite execution
- Effective Multitasking
- Quick Learner
- Flexible
- Trustworthy Team Member
- Attention to Detail
- Decision-making ability
- Logical Reasoning
- Analytical Problem-Solving
- Strong Verbal Communication
Accomplishments
- Implemented and managed several programs to create more efficiency in the department.
- Implemented and approval process on the Events electronic form.
- Built a log sheet to keep track of our Events/Operations Inventory – Working on moving this to online platform.
- Moved away from a paper process - 95% of everything in my world is electronic and/or saved electronically.
- Helped make up an event budget form for all schools to utilize when booking events, plus added a feature to the electronic form for budgets to be uploaded.
Phone
cell, (954) 675-5714
Timeline
Events Manager
Calvary Christian Academy
06.2023 - Current
Operations Assistant
Calvary Christian Academy
06.2018 - 07.2023
Administrative Assistant to the Sr. Vice President of Construction
CAL Development
09.2017 - 05.2018
Event Logistics Coordinator
Calvary Chapel
02.2017 - 09.2017
Administrative Assistant/Office Manager to the Director of Ministry Operations
Calvary Chapel
10.2008 - 02.2017
High School Diploma -
Deerfield Beach High School
Certificate in Event Management -
Florida Atlantic University
Similar Profiles
Savannah ClarkeSavannah Clarke
After Care/Summer Camp Counselor at Calvary Christian Academy/Calvary ChapelAfter Care/Summer Camp Counselor at Calvary Christian Academy/Calvary Chapel
Melgray Jean GogginsMelgray Jean Goggins
Pre-K Teacher at Calvary Christian Academy PreschoolPre-K Teacher at Calvary Christian Academy Preschool
Shannon StraderShannon Strader
Resource Teacher at Calvary Christian AcademyResource Teacher at Calvary Christian Academy