Summary
Overview
Work History
Skills
Timeline
Generic

Christina Moralez

San Jose,CA

Summary

Dynamic Executive Assistant with extensive experience at Wipro Technologies, excelling in event planning and project management. Proven ability to coordinate complex travel arrangements and manage vendor relationships. Adept at document preparation and maintaining confidentiality, while demonstrating strong leadership and organizational skills to enhance office operations and support executive teams effectively.

Overview

23
23
years of professional experience

Work History

Executive Assistant/Office Manager

Wipro Technologies
Mountain View, CA
01.2018 - Current
  • Responsible for the operation of the Mountain View, CA office.
  • Maintain a high level of confidentiality working with the Senior Vice President, Executives, Management Teams, within the organization, to tailor all requirements for our Silicon Valley Innovation Center and visiting clients.
  • Closely manage all employees within the office on administration levels.
  • Create, design, and work with vendors to execute multiple daily and monumental events in and out of office.
  • Work simultaneously with offshore finance, legal, and procurement teams to process orders from suppliers.
  • Assist our Silicon Valley Team with all necessary tasks including facility remodel and upkeep.
  • Handle one on one HR queries and I-9 to be delegated onsite.
  • Host events on and off site for 5-600 plus employees, clients, guest, staff, etc.
  • Arrange Luncheons, cocktail hours, off site gatherings for business meetings, workshops, client visits, Charities, and any necessary office affiliated events.
  • Heavy scheduling, calendaring, hospitality, and travel arrangements as needed.
  • Order an abundant of supplies, snacks, and office furniture.
  • Interior design for Senior Level offices and office space.
  • Develop security and surveillance of site ground and surrounding areas.
  • Assist with Property Management, Architects, Contractors, and Electricians to oversee and carry out remodels and arising issues for the facility building.
  • Oversee the IT team with scope of work needed for day-to-day projects and maintenance.
  • Create and distribute badge access and removal within company security system.
  • Create, Edit, obtained documents, both foreign and domestic, for correspondences.
  • On-Board New Hires/Off boarded employees.
  • Manage legal and compliant documents within our PWC Comtrac account.
  • Created and coordinate Expense claims, PR/PO for processing.

Legal Assistant

Hoffman Law Firm
11.2017 - 12.2017
  • Prepared a variety of litigation documents, such as pleadings, motions, briefs, and other related documents.
  • Draft, proofread, and file or send legal documents, such as motions or letters of intent.
  • Perform administrative duties, such as maintaining lawyer calendars, scheduling appointments.
  • Filed legal documents with state and federal courts.
  • Maintain strict confidentiality of organizational and client information.
  • Communicate with clients in person, over the phone, and via email.

Office Manager

SimonMed Imaging
Los Gatos
09.2015 - 06.2017
  • Responsible for the operation of the Site in Los Gatos. (Occasionally other Facilities as needed).
  • Directly manages technologists and front desk staff.
  • Prepares and sets meeting for the site.
  • Coordinate Luncheons, Meetings, and Office gatherings.
  • Order and stock of office supplies and snacks.
  • Heavy scheduling and calendaring.
  • Create and edit documents.
  • Works with Radiologists, RPAs to obtain optimal scheduling and service levels.
  • Demonstrates competency in the performance of job-related skills appropriate to his/her customer populations and departmental services.
  • Develops procedures for office activities, such as filing, records maintenance, typing, word processing, faxing, and mail distribution.
  • Responsible for the maintenance of the facility, office equipment, and supplies.
  • Hire and train office staff.
  • Conducts performance evaluations for staff members. Ensure adherence to all laws and regulations regarding employment, affirmative action, safety, drugs, and waste disposal.
  • Ensure that patient records are accurate and complete so that patient confidentiality is strictly maintained.
  • Demonstrates flexible and efficient time management and ability to prioritize workload.
  • Maintains employee timecards, Expense Reports, Invoices, and billing.
  • Directly responsible for the overall travel coordination.
  • Oversee patient registration, check-in, check-out, and insurance verification process.
  • Works with all corporate staff for any Updates, Auditing, Licensing needed.
  • Bank Reconciliation and Deposits.
  • Assisting with Upper Management operations.
  • Covering for office staff as needed.

Office Manager/ Surgery Scheduler

El Camino Center for Sports Medicine
03.2012 - 05.2015
  • Managed and recruited front office staff.
  • Provided staff with personal development plans.
  • Coordination of Internal functions, Luncheons, meetings, seminars.
  • Responsible for all travel accommodations.
  • Heavy scheduling for surgery and office visits.
  • Order and stock office supplies.
  • Efficient in billing and coding.
  • Accountable for the overall administration, coordination, and evaluation of the patient registration, check-in, check-out, insurance verification, lab tests, MRI, CT, X-ray, and follow up care treatment.
  • Responsible for accounts receivable/payable, banking, preparing and create monthly reporting for CPA.
  • Assist in exam rooms and prepare injectable, casting, and braces.
  • Manage facility maintenance, vendors, and projects as needed.
  • Ensured up to date compliance with all protocols.
  • Set up Workers' Compensation contracts for our clients.

Front Office Administrator/Referral Coordinator

Gateway Family/ Samaritan Medical Center
04.2004 - 10.2011
  • Cover multiple phone lines.
  • Administrative tasks, scheduling, collect co-pays, and all other fees.
  • Responsible for administration and coordination of patient registration, check-in, check-out and insurance verification.
  • Refer patients to specialist and process authorizations.
  • Medical billing and coding.
  • Maintained office equipment and supplies.
  • Order and pick up of Lunch and coordinate office meeting catering.

Data Administrator

Peelle Technologies
05.2002 - 02.2003
  • Data Entry.
  • Create, Scanned, and Edited Documents.
  • Order Supplies.
  • Image Conversion to document management platform, optical disk, and CD-Rom.

Skills

  • Event planning and project management
  • Travel coordination and calendar management
  • Document preparation and office administration
  • Vendor and staff management
  • Executive support and legal administration

Timeline

Executive Assistant/Office Manager

Wipro Technologies
01.2018 - Current

Legal Assistant

Hoffman Law Firm
11.2017 - 12.2017

Office Manager

SimonMed Imaging
09.2015 - 06.2017

Office Manager/ Surgery Scheduler

El Camino Center for Sports Medicine
03.2012 - 05.2015

Front Office Administrator/Referral Coordinator

Gateway Family/ Samaritan Medical Center
04.2004 - 10.2011

Data Administrator

Peelle Technologies
05.2002 - 02.2003

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Christina Moralez