Christina Stewart
Executive Administrator
Southfield,MI
Summary
Systematic Administrative Assistant with over 20 years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
12
12
years of professional experience
1
1
Certificate
Work History
Remote Executive Administrator to the CEO
Walker-Miller Energy Services
Detroit, MI
10.2020 - 04.2021
- Coordinated, and ensured the CEO's schedule was followed and respected.
- Worked closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
- Provided communication and supported between the CEO and internal departments as well as Senior Leadership.
- Researched, prioritized incoming issues and concerns addressed to the CEO (as instructed), including those of a sensitive or confidential nature, and provide follow up as needed.
- Completed tasks including editing letters, correspondence, emails, and other tasks that facilitate the CEO's ability to effectively guide the company.
- Prioritized conflicting needs; handled matters timely, proactively, and follow-through on projects to successful completion.
- Managed a variety of special projects for the CEO, some of which may have organizational impact.
- Provided consistent and ongoing operational and administrative supervision to team members through training, observation and feedback.
Executive Administrative Assistant
Nexteer Automotive
Auburn Hills, MI
06.2014 - 07.2020
- Set up Log Sheets/ I-Lobby for guests; Maintain / track badges.
- Develop and maintain filing system for log sheets, invoices, purchase orders, payments, shipments, vendors and products.
- Maintain phone system for the building including phone inventory, repairs and troubleshooting; facilitate all new hires and transfers desk set up.
- Work with HR to ensure accurate record of new hires and terminations, updating all databases.
- Maintain Database with seating for entire building/departments.
- Work with Accounts Payable on any questions or concerns with invoices and PO's; maintain filing system for all building vendors; communicate with vendors as necessary for orders, invoicing, or changes to maintain an effective ongoing relationship.
- Work with Facilities, Maintenance and Janitorial team to ensure building is clean and safe, coordinate repairs, accidents, etc.
- Scheduled & monitored pool vehicle use, repairs/ maintenance, logs, keys.
- Scheduled conference rooms as requested by executive staff or directors.
- Updated expense reports for Facilities Mgr./Security Lead monthly; ensured that receipts were properly uploaded, and information was accurately reported.
- Facilitated all deliveries (national and international) and shipments.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
- Coordinated and booked the Director of Security's and Director of Human Resources' airfare, hotel and ground transportation and prepared itinerary to facilitate successful trip.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Seamlessly interacted with HR and Facilities to plan and complete special projects for World Headquarters.
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
Administrative Assistant
Action Management /Michigan Works
Flint, MI
10.2014 - 06.2016
- Established, developed, maintained and updated filing system for the department.
- Organized and prioritized large volume of information for clients and staff.
- Worked independently and within a team on special non-recurring and ongoing projects.
- Acted as project manager for special projects at the request of supervisor, which included planning, and coordinating multiple presentations, disseminating information, created brochures.
- Acted as a liaison with other departments and outside agencies to handle confidential and non- routine information and explain policies when necessary.
- Worked with diverse population of people, responding to customers' constant changing demands.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
- Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
- Handled client correspondence and tracked records to foster office efficiency.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Coached new employees on administrative procedures, company policies and performance standards.
- Coordinated bookkeeping activities in QuickBooks including invoicing and accounts payable.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Property Manager
Treasure Enterprise
Flint, MI
06.2013 - 09.2014
- Produced and edited Monthly Newsletter Publication.
- Monitored timely receipt and reconciliation of rent collections in accordance with landlord and resident statutes.
- Introduced prospective tenants to types of units available and performed tours of premises.
- Prepared specifications, solicited bids and approved subcontracts for building services.
- Maintained current contract files as prescribed by company contract policies and procedures.
- Kept meticulous records of all correspondence between management and tenants.
- Oversaw monthly collections of over $100K in funds, maintaining high payment rates by building positive relationships with tenants.
- Maintained original leases and renewal documents in digital and hardcopy format for property management office.
- Introduced and monitored effective lease renewal programs to maintain high occupancy rates.
- Communicated with landlord regarding building and tenant issues.
- Compiled maintenance and repair requests for submission to Maintenance department and reached out to local contractors for bid proposals.
- Distributed and followed up on tenant renewal notices.
- Verified income, assets and expenses and completed file tracking sheet for each applicant.
- Monitored progress of construction and maintenance projects and notified appropriate individuals of project updates, delays and schedule changes.
- Coordinated with janitorial and engineering staff on maintenance and upkeep.
- Followed up on delinquent tenants and coordinated collection procedures.
Accounts Manager
Church Funding USA
Flint, MI
01.2013 - 09.2014
- Church Funding USA – Millionaires Network Multimedia marketing for promotion of church financing projects.
- Oversee project management for special events.
- Maintain and upkeep of various databases for the company.
- Provide office support for company sales team.
- Proficiently maintained financial accounts using Quick Books software system.
- Oversaw new business development and customer servicing, including cold calling, networking, marketing, lead generation and account servicing.
- Addressed problems with accounting, billing and service delivery to maintain and enhance client satisfaction.
- Managed 3 accounts by reviewing and mitigating discrepancies and collaborating with account holders.
- Liaised between account holders and various departments, communicating effectively to maintain customer satisfaction and uphold company protocols.
Office Manager/Job Specialist
Career Consultantes, Inc.
Flint, MI
08.2011 - 12.2011
- Collaborated with Michigan Rehabilitation Services for Job Development and Job Placement for clients with disabilities.
- Scheduled appointments and met with prospective employers for services introduction, job development and potential client placement.
- Pre-screened clients for potential employment, job coaching and soft skills development.
- Follow up with clients and employers to ensure employment retention.
- Managed office operations including staff schedules, client appointments, and account management.
- Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
- Monitored and evaluated personnel performance to complete annual reviews, recommend advancement or address productivity concerns.
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of personnel and activities.
- Coordinated special projects and managed schedules.
- Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
Education
Education in Michigan- Certificates NCDA GlobalCareer Development Facilitator (GCDF) Training –Certification: Business Administration -
Eastern Michigan University
Marketing & Business
Charles Stewart Mott Community College
Flint, MIBusiness Administration
Eastern Michigan University
Ypsilanti,l MICertification
Work at Home Customer Service Training, Destiny Enterprise Group- 04/12/2021-04/16/2021
Skills
Office management
undefinedWork Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
Tony Robbins
Timeline
Remote Executive Administrator to the CEO
Walker-Miller Energy Services
10.2020 - 04.2021
Administrative Assistant
Action Management /Michigan Works
10.2014 - 06.2016
Executive Administrative Assistant
Nexteer Automotive
06.2014 - 07.2020
Property Manager
Treasure Enterprise
06.2013 - 09.2014
Accounts Manager
Church Funding USA
01.2013 - 09.2014
Office Manager/Job Specialist
Career Consultantes, Inc.
08.2011 - 12.2011
Education in Michigan- Certificates NCDA GlobalCareer Development Facilitator (GCDF) Training –Certification: Business Administration -
Eastern Michigan University
Marketing & Business
Charles Stewart Mott Community College
Business Administration
Eastern Michigan University
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