Christine Ayala
Escondido,CA
Summary
Achieved a solid track record of over 10 years in the field of Biotech Finance. Excelled across multiple positions including Time & Expense Processor, Concur Compliance Specialist, Expense Reimbursement Analyst, and Accounts Payable Clerk. Recognized for deep knowledge in technology-oriented responsibilities entailing system administration and technical support.
Overview
9
9
years of professional experience
Work History
TIME & EXPENSE PROCESSOR
Bristol Myers Squibb – Formerly <span style="border-bottom: 2px dashed #cf4343; padding-bottom: 1.2px;">Mirati</span> Therapeutics – Contractor with <span style="border-bottom: 2px dashed #cf4343; padding-bottom: 1.2px;">Vaco</span> LLC / Talent Solutions Firm
SAN DIEGO, CA
04.2022 - 06.2024
- Ensured seamless functionality of Concur and aggregate spend reporting functions for Sunshine Act.
- Adept at leveraging Concur Reporting/Intelligence to extract essential data and create relevant reports.
- Managed and coordinated all travel-related activities for Travel Management Company (TMC).
- Partnered with the Concur Support team to successfully troubleshoot and resolve numerous expense-related issues and glitches.
- Oversaw and monitored Corporate Credit Card accounts.
- Managed the issuance of new hire corporate credit cards.
- Aligned employee expense reports with Sunshine Act regulations by conducting thorough reviews and approvals in SAP Concur.
- Worked collectively with team members to resolve concerns regarding expenses.
- Took on the responsibilities of the primary point person in the T&E department while she was on leave.
- Process/review/approve/pay employee expense reports timely and accurately based on Mirati’s travel and expense policy
- Send friendly email reminders to employees with pending expenses
- Assist Accounts Payable and Procurement with projects as requested.
EXPENSE AUDITOR
<span style="border-bottom: 2px dashed #cf4343; padding-bottom: 1.2px;">Neurocrine</span> Biosciences – Contractor with TargetCW
SAN DIEGO, CA
01.2019 - 04.2020
- Managed and executed employee expense processing utilizing Concur software.
- Oversaw expense monitoring to guarantee adherence to Sunshine Act regulations.
- Enhanced staff's ability to handle expenses by facilitating problem-solving endeavors.
- Delivered in-depth training to new hires on how to effectively use SAP Concur.
- Ensured efficient resolution of expense-related issues through close coordination with the Concur Support team.
- Facilitated smooth flow of information regarding updated policies/procedures between department heads and employees.
- Provided guidance and resolved any concerns regarding expenses for team members.
- Ensured ongoing efficiency by consistently meeting low backlog targets in the daily use of SAP Concur.
- Maintained accuracy and consistency while handling a high volume of daily employee expense reports.
- Achieved successful task completion through proactive approach, eliminating the need for constant supervision.
- Adept at maintaining knowledge of Sunshine Act compliance policies.
- Analyzed financial data and generated comprehensive reports summarizing results and proposing actionable suggestions.
- Supported in the development of audit plans according to predetermined objectives and standards.
- Cross-trained employees, enabling completion of priority tasks during personnel absences.
CONCUR COMPLIANCE ANALYST II
LA JOLLA PHARMACEUTICAL CO
SAN DIEGO, CA
02.2018 - 12.2018
- Ensured timely payment of weekly expense reimbursements.
- Collaboratively met with the Finance team to facilitate month-end closing procedures.
- Increased efficiency by providing guidance and making corrections on employee reports with Concur expense-related issues.
- Enhanced efficiency by seamlessly importing and reconciling Concur employee reimbursement data in Great Plains.
- Played a key role in arranging and contributing to Compliance Committee meetings.
- Played an integral role in creating and integrating learning management tools for training purposes while ensuring compliance.
- Contributed to the conduct of investigations and monitoring through utilization of Concur platform.
- Devised and implemented proactive measures to reduce compliance risks for the LJPC.
- Led cross-functional teams comprising of Finance, Compliance, and Legal departments to devise efficient strategies for meeting aggregate spend obligations.
- Ensured accurate understanding of existing and emerging healthcare professional interactions, as well as aggregate spend/transparency obligations.
- Demonstrated adaptability by effectively addressing potential effects on current processes/data collections for Aggregate Spend in collaboration with various internal stakeholders.
- Authored standard operating procedures, policy guides, and instructional materials pertaining to aggregate spend monitoring; Delivered comprehensive training to newly onboarded staff
- Generated personalized reports as per department head's specifications
- Collaborated with the sales field team and Area Directors to ensure expenses were submitted in a timely manner
- Managed successful transition of expense pay system from Concur to Bambora
- Collaborated with Porzio and MedPro to gather HCP-related data for annual Aggregate Spend Reporting
- Imported the MedPro Search Database into Concur for HCP reporting.
ACCOUNTS PAYABLE CLERK
APPLIED PROTEOMICS, INC.
SAN DIEGO, CA
07.2015 - 01.2018
- Enhanced efficiency by implementing a meticulous 3-way matching system for invoices.
- Utilized Great Plains to efficiently handle incoming Purchase Orders.
- Performed detailed analysis on income statements for month-end closing.
- Managed and ensured accurate reconciliation of daily bank transactions.
- Enhanced efficiency in resolving purchase order issues through effective collaboration with the Purchasing and Shipping/Receiving departments.
- Handled disbursement processes for both checks and electronic payments.
- Verified the accuracy of check run preparation through running and reviewing aging reports.
- Ensured prompt processing of invoices and employee expense reports while maintaining accuracy.
- Efficiently audited, validated, and disbursed expense reports via ACH.
- Managed the processing of bank wires for vendors from various countries.
- Utilized Great Plains to process and post invoices for payment.
- Executed month-end closing activities, ensuring accurate journal entries and reconciliations.
- Successfully oversaw the management and filing of 1099 reports.
- Handled vendor inquiries and ensured timely updates on payment statuses.
- Thoroughly examined invoices to ensure proper documentation and approval prior to payment.
- Efficiently migrated our accounting system from QuickBooks to Great Plains.
- Revamped expense management system by implementing Concur across the organization.
Education
Bachelor of Arts - Communication Studies
California State University San Bernardino
San Bernardino, CA03-2005
Skills
- SAP Concur
- Great Plains
- Master Builder
- E-Term Eclipse
- Microsoft Word
- Microsoft Excel
- PowerPoint
- Microsoft Outlook
- Expense Tracking
- Expense analysis
- Accounts Payable
- Auditing procedures
- Payment Processing
- Expense Classification
- Cost Control
- Expense Reporting
- Purchase Orders
- General Ledger
- Expense Management
- Budget Planning
- Bank Reconciliation
- Sage 50
- Customer Relations
- Account Auditing
- Data Entry
- Quickbooks
- Account Reconciliation
- Word Processing
- Interpersonal Communication
- Excellent Communication
- Account audits
- Statement Review
- Microsoft Office
- Time management abilities
- Invoice Processing
- Expense reduction
- Financial research
- Payment Calculation
- Adaptability
- Time Management
- Problem-solving aptitude
- Goal Setting
- Continuous Improvement
- Interpersonal Skills
- Reconciling accounts
- Documentation Review
- Legal Research
- Regulatory understanding
- Due diligence
- Research proficiency
- Compliance protocols
- Compliance Monitoring
- Compliance understanding
- Compliance Training
- Employee Relations
- Problem-solving abilities
- Analytical Thinking
- Teamwork and Collaboration
Websites
Languages
Spanish
Professional
English
Professional
Affiliations
Engaged in serving my community by actively participating in church community service activities.
References
References available upon request.
Timeline
TIME & EXPENSE PROCESSOR
Bristol Myers Squibb – Formerly <span style="border-bottom: 2px dashed #cf4343; padding-bottom: 1.2px;">Mirati</span> Therapeutics – Contractor with <span style="border-bottom: 2px dashed #cf4343; padding-bottom: 1.2px;">Vaco</span> LLC / Talent Solutions Firm
04.2022 - 06.2024
EXPENSE AUDITOR
<span style="border-bottom: 2px dashed #cf4343; padding-bottom: 1.2px;">Neurocrine</span> Biosciences – Contractor with TargetCW
01.2019 - 04.2020
CONCUR COMPLIANCE ANALYST II
LA JOLLA PHARMACEUTICAL CO
02.2018 - 12.2018
ACCOUNTS PAYABLE CLERK
APPLIED PROTEOMICS, INC.
07.2015 - 01.2018
Bachelor of Arts - Communication Studies
California State University San Bernardino
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