Summary
Overview
Work History
Education
Skills
References
Timeline
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Christine Baddour

San Mateo,CA

Summary

Well-organized Accounts Payable Specialist accomplished in processing vendor invoices and maintains updated system. Diligent accounting and office administrative professional with over 19 years of experience in Office Management and Accounts Payables settings. Highly organized, hardworking and accuracy-driven.

Overview

19
19
years of professional experience

Work History

Sr. Accounts Payable Specialist - Fully Remote

Auction.com
Irvine, CA
02.2015 - 01.2024
  • Analyzed discrepancies between vendor invoices, purchase orders, and receiving documents.
  • Monitored accounts payable aging reports to ensure timely payment of all invoices due.
  • Prepared weekly check runs for multiple entities.
  • Coded invoices and other records to maintain organized and accurate records.
  • Prepared and updated vendor files, tax documents and insurance information.
  • Verified accuracy of vendor setup information in the system prior to processing invoices for payment.
  • Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
  • Reviewed and processed vendor invoices, payments, and credit memos.
  • Accessed financial information to answer questions and gather details about specific accounts.
  • Collaborated with other departments such as Purchasing, Receiving, Accounting, and IT regarding accounts payable matters.
  • Researched any invoice or payment discrepancies in order to resolve issues quickly.
  • Assessed data and information to check entries, calculations and billing codes for accuracy.
  • Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
  • Reviewed reports each day to identify and resolve billing issues.
  • Maintained accurate records of transactions using an electronic document management system.
  • Reached out to vendors to discuss and correct billing issues.
  • Matched orders with invoices and recorded required information.
  • Conducted monthly reviews of vendor statements ensuring accuracy of account balances.
  • Checked that all vendors had submitted accurate and complete W-9 forms required for payments.
  • Reconciled monthly statements and transactions to keep records accurate and current.
  • Performed financial calculations for amounts due, interest charges and balances.
  • Reduced financial discrepancies by accurately managing accounting documentation.
  • Worked with purchasing group to resolve purchase order matching issues.
  • Verified vendor accounts by reconciling monthly statements and related transactions.
  • Ensured compliance with internal policies and procedures related to accounts payable functions.
  • Developed and maintained relationships with vendors to ensure timely payment of invoices.
  • Recorded debit, credit and account transactions in computer spreadsheets and databases.
  • Assisted with year-end 1099 reporting requirements.
  • Handled high-volume invoice processing with minimal supervision.
  • Reconciled supplier accounts on a regular basis to ensure accuracy of financial records.
  • Identified opportunities for process improvements within Accounts Payable operations.
  • Checked postings and documents for correctness, accuracy and proper coding.
  • Interfaced and responded to inquiries to correct accounts payable discrepancies.
  • Collaborated with others to discuss new opportunities.
  • Identified needs of customers promptly and efficiently.
  • Understood and followed oral and written directions.
  • Completed day-to-day duties accurately and efficiently.
  • Maintained open communication with team members and stakeholders, resulting in successful project outcomes.
  • Assisted with customer requests and answered questions to improve satisfaction.
  • Displayed strong telephone etiquette, effectively handling difficult calls.
  • Performed special projects as assigned by Accounts Payable Manager or Assistant Controller.
  • Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
  • Provided excellent service and attention to customers when face-to-face or through phone conversations.
  • Approached customers and engaged in conversation through use of effective interpersonal and people skills.

Office Manager, Corporate Services

Morgan Stanley
Menlo Park, CA
08.2004 - 08.2014
  • Produced weekly, monthly, and quarterly financial and service reports
  • Handled on-boarding/departing personnel and maintained employee files.
  • Oversaw all security-related activities
  • Granted security access to employees and visitors
  • Determined clearance levels
  • Supervised vendors and mailroom operations.
  • Acted as liaison between all vendors and the Menlo Park branch
  • Set up multimedia equipment for global video conferences.
  • Coordinated all moves, adds, changes
  • Booked domestic and international travel for bankers and analysts
  • Submitted expense reports for over 20 analysts
  • Managed Reprographics staff, Receptionists, and Admins
  • Reviewed and submitted employee timecards for payroll processing
  • Managed sick calls and coordinated necessary coverage
  • Produced financial reports for Upper Management
  • Processed accounts payable/receivable for the office.
  • Coordinated networking events with various vendors for client meetings.
  • Trained branch managers in billing procedures

Education

Some College (No Degree) -

Skyline College
San Bruno, CA

Skills

  • Invoice Processing
  • Check Processing
  • Expense Reporting
  • Payment Verification
  • Vendor Management
  • Accounts Payable Processes
  • Payment Processing
  • Vendor Relations
  • Bill Payment
  • Vendor Account Monitoring
  • Data Entry
  • Payment Scheduling

References

References available upon request.

Timeline

Sr. Accounts Payable Specialist - Fully Remote

Auction.com
02.2015 - 01.2024

Office Manager, Corporate Services

Morgan Stanley
08.2004 - 08.2014

Some College (No Degree) -

Skyline College

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Christine Baddour