Summary
Overview
Work History
Education
Skills
Timeline
BusinessAnalyst

Christine Hoyland

Kemah

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Driven and resourceful professional with 20+ years of experience assisting with work of high-achieving executives. Recognized track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

21
21
years of professional experience

Work History

Administrative and Personal Assistant

  • Assisting the owner & family
  • Daily tasks included scheduling meetings, heavy phones, keeping accurate inventory of warehouse supplies, updating rental lease contracts, as well as licensing contracts
  • Maintained accurate expense reporting spreadsheet
  • Assisted with payroll, timesheets, leave of absences, etc
  • Personal shopping, personal errands, appointment scheduling, & vacation travel
  • Processed medical insurance claims
  • Various additional tasks completed as assigned.

Customer Service / Vehicle Transporter

Hertz Rental Car
06.2022 - 12.2022
  • Transports vehicles safely within the airport to various service areas
  • Safely moves vehicles between airport and off-airport locations
  • Maintains courteous and professional behavior & appearance
  • Follows all company safety policies and procedures to protect company assets
  • Ability to work with minimal supervision while maintaining high energy, all while providing outstanding customer service.

Administrative & Personal Assistant

S&G Plastics Inc
11.2021 - 06.2022

Executive Assistant to VP of HR

Kelsey Seybold
04.2021 - 07.2021
  • Assisting the VP of HR as well as his direct reports providing high-level support while maintaining discretion to sensitive confidential information
  • Daily tasks included updating confidential COVID 19 employee database
  • Working directly with Benefits Director to update and maintain employee benefit elections including medical, payroll deductions, leave of absence, etc… Maintained accurate expense reporting spreadsheet
  • Created PowerPoint template for HR remote employees onsite workstation assignment
  • Handled all incoming and outgoing mail and dispersed to appropriate persons and departments
  • Created and distributed meeting agendas and materials


Executive Assistant, Chief Executive Officer

Expanse Electrical Co
08.2019 - 04.2020
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
  • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
  • Facilitated training and onboarding for incoming office staff.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Organized and coordinated conferences and monthly meetings.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.

Executive Assistant, Chief Operating Officer

Vinson & Elkins LLP
10.2001 - 05.2019
  • Served as EA to the COO and his direct reports
  • Facilitated accurate schedule management and extensive travel calendar
  • Created and managed all travel itineraries for business across the US, Europe, Asia, and Middle East, including government documentation such as passports and travel visas, in addition to flight, hotel, and ground transportation
  • Proofread and produce professional letters, presentations and spreadsheets
  • Created expense reports and reimbursement requests for COO and other firm executives
  • Prepared and updated organizational charts, spreadsheets, distribution lists, and presentations to support executive needs
  • Maintained and developed confidential records and files
  • Provided logistical support to visiting executives and attorneys, coordinating with other Executive Assistants to arrange accommodations, transportation and personal assistance
  • Processed executive subscriptions, continuing legal education requirements, membership renewals and invoices.

Education

Associate of Science - Business Administration

College of the Mainland
Texas City, TX

Skills

  • Meticulous attention to Detail
  • Strong Leadership skills
  • Excellent Communication
  • Analytical and Critical Thinking
  • Organization and Time Management
  • Decision-Making
  • Self-Motivated
  • Client & Customer focused
  • Heavy calendar and travel Management
  • Consummate Professional

Timeline

Customer Service / Vehicle Transporter

Hertz Rental Car
06.2022 - 12.2022

Administrative & Personal Assistant

S&G Plastics Inc
11.2021 - 06.2022

Executive Assistant to VP of HR

Kelsey Seybold
04.2021 - 07.2021

Executive Assistant, Chief Executive Officer

Expanse Electrical Co
08.2019 - 04.2020

Executive Assistant, Chief Operating Officer

Vinson & Elkins LLP
10.2001 - 05.2019

Administrative and Personal Assistant

Associate of Science - Business Administration

College of the Mainland

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Christine Hoyland