CHRISTINE MAHON
Matawan,NJ
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
23
23
years of professional experience
Work History
Executive Assistant, RAS-PA-Field Leadership
Prudential
05.2022 - Current
- Manage executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Proactively identify areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Handle confidential and sensitive information with discretion and tact.
- Use advanced software to prepare documents, reports, and presentations.
- Support executives in decision-making processes by conducting research and presenting findings in clear formats.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
Office Administrator/Operations Manager
Aquent LLC
09.2014 - 05.2022
- Heavy calendar management for senior executives in two offices.
- Managed the Independent Assessment Team's calendar of nine experts with varying time zones internationally.
- Handled travel, expenses and bill back for all contractors placed with our clients, while also following each client's T&E Policy.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Increased customer satisfaction through professional handling of inquiries and prompt resolution of issues.
Executive Assistant
American Shipping & Logistics Company
07.2013 - 08.2014
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for American Roll-On Roll-Off Carrier (ARC) President and Chief Operating Officer and reporting to Senior Executives in; Operations, Sales and Marketing, Household Goods Marketing and Government Relations.
- Researched vendors, negotiated price and created mockups of advertisements and company swag.
- Developed and oversaw internal and external events.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
Administrative Assistant
L'Oreal USA Research & Innovation
04.2010 - 07.2013
- Supported the Assistant Vice President of the Research & Development Division and staff of 46 employees.
- Ensured policy compliance within all departments reporting to Assistant Vice President; Logistics, Warehouse, Processing, Customer Service, Quality Assurance, Packaging and Safety Departments.
- Prepared purchase orders and budget reports tracked and processed payment of all department equipment and supplies using SAP Software.
- Negotiated price, ordered and expedited raw materials to be used in making product batches.
Executive Assistant
Altria Corporate Services (Philip Morris)
05.2001 - 05.2008
- Managed all new hire background investigations for hire approval.
- Ensured compliance with Records Management policies
- Assumed supervisory responsibilities of 12 staff members when needed.
Education
Bachelor of Science - Business Management
University of Phoenix
Tempe, AZ05.2018
Skills
- Management information systems
- Policies and Procedures Implementation
- Relationship Development
- Project Management
- Cross-functional communications
- Employee relations and conflict resolution
- Expense reports
- Creative problem solving
- Payroll and budgeting
- Employee training and development
- Meeting planning
- Travel arrangements coordination
- Payroll coordination
- Compensation and benefits
- Talent management
Timeline
Executive Assistant, RAS-PA-Field Leadership
Prudential
05.2022 - Current
Office Administrator/Operations Manager
Aquent LLC
09.2014 - 05.2022
Executive Assistant
American Shipping & Logistics Company
07.2013 - 08.2014
Administrative Assistant
L'Oreal USA Research & Innovation
04.2010 - 07.2013
Executive Assistant
Altria Corporate Services (Philip Morris)
05.2001 - 05.2008
Bachelor of Science - Business Management
University of Phoenix
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