Summary
Overview
Work History
Education
Skills
Affiliations
References
Timeline
Generic

Christine O’Neill

Washington

Summary

Proven expertise in administration, coupled with exceptional communication skills. Mastery of Microsoft Office enhances efficiency in fast-paced environments, driving successful outcomes and fostering team collaboration. Committed to delivering excellence in every project.

Overview

21
21
years of professional experience

Work History

Procurement Specialist

Army Contracting Command
Warren
07.2020 - 07.2025
  • Procured materials, supplies, services, and equipment to execute contract administration under Simplified Acquisition Procedures (SAP).
  • Developed solicitations and purchase orders for SAP, optimizing procurement processes for Government operations.
  • Reviewed purchase requests for adequacy and completeness, recommending suitable SAP or contract types to enhance efficiency.
  • Provided technical guidance to requirements personnel on procurement procedures and contracting methods for compliant acquisitions.
  • Established clear Government objectives during contract negotiations to ensure fair and competitive agreements.
  • Conducted comprehensive contract administration, negotiations, and terminations while safeguarding Government interests.
  • Evaluated proposed costs through detailed research to support price reasonableness determinations by contracting officers.
  • Utilized procurement software and databases to manage procurement processes and maintain accurate records.
  • Collaborated closely with other departments to understand their product requirements and ensure timely fulfillment of orders.
  • Managed relationships with key suppliers by regularly communicating updates about pricing changes or new products.
  • Performed regular reviews of existing contracts to negotiate better terms or reduce costs where possible.
  • Maintained records of purchases, pricing, and other important data in company databases.
  • Conducted research to identify new potential suppliers based on quality, price, availability, reliability and serviceability criteria.
  • Drafted contracts between vendors and the organization; monitored contract execution progress.
  • Provided training sessions on procurement processes and procedures for staff members.
  • Coordinated with internal stakeholders to ensure timely delivery of items to meet project deadlines.
  • Developed strategies for procuring goods and services at the most cost-effective prices.
  • Ensured compliance with relevant laws, regulations, policies and procedures related to procurement activities.
  • Negotiated contracts with vendors for the purchase of required materials and services.
  • Organized periodic meetings with vendors and suppliers to discuss business objectives.
  • Reviewed requisition orders, verifying terminology and specifications for accuracy.

Executive Administrative Assistant

Deputy Chief of Staff for Resource Management
Warren
08.2017 - 08.2020
  • Managed timekeeping functions for TACOM G8 personnel by inputting leave data into ATAAPS.
  • Administered ATAAPS, creating new employee accounts and updating schedules as needed.
  • Coordinated with supervisors to accurately process and approve employee leave requests.
  • Utilized OOO systems to account for personnel during emergencies or training exercises.
  • Collected activity updates from TACOM G8 supervisors and consolidated them into comprehensive reports.
  • Maintained Deputy Chief of Staff's calendar, scheduling meetings and managing time efficiently.
  • Referred visitors and callers to appropriate personnel for effective communication flow.
  • Developed Excel tracking system to manage documents generated by TACOM G8 personnel.
  • Answered questions from customers regarding products and services offered by the company.
  • Handled confidential documents in an organized fashion according to established protocol.
  • Conducted research on various topics as requested by management.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Facilitated communication between different departments within the organization.
  • Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
  • Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
  • Updated contact lists regularly when changes occur in employee status or contact information.
  • Managed database systems containing customer contact information.
  • Developed and maintained filing systems for confidential documents and records.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.
  • Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
  • Scheduled appointments between clients and customers and internal staff members.
  • Created travel arrangements and distributed travel details to appropriate personnel.
  • Maintained office supplies inventory by checking stock to determine inventory level.
  • Managed office supplies inventory and placed orders when necessary.
  • Provided administrative support to the executive team, including scheduling meetings and managing calendars.
  • Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
  • Created spreadsheets using Excel software programs including formulas, macros and pivot tables.
  • Managed incoming mail by sorting out items that needed immediate attention or forwarding it on to the appropriate department or individual for action or response.
  • Reviewed and processed expense reports and invoices for accuracy and completeness.
  • Coordinated communications between departments to ensure timely completion of projects.
  • Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
  • Maintained up-to-date contact lists of vendors and suppliers while coordinating orders as required by executives.
  • Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
  • Established procedures for maintaining files of all office correspondence, memorandums, agreements, and contracts, ensuring easy access when needed.
  • Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
  • Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
  • Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
  • Greeted visitors upon their arrival; directed them to the appropriate destination or person; provided general information about the organization when necessary.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Made travel arrangements for employee trips and conferences.
  • Managed external contacts and kept track of periodic communication needed for priority actions.
  • Created newsletters to share company updates and events.
  • Managed director's calendar and prepared meeting agenda and materials.
  • Created PowerPoint presentations used for diverse business needs.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Handled confidential information with discretion and integrity.
  • Followed proper accounting and bookkeeping procedures to support audits.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.
  • Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
  • Leveraged word processing software to create proposals, letters and memos.
  • Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Delivered optimal administrative, customer service and case management support.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Compiled meeting agendas and supportive materials ahead of meetings.
  • Researched and prepared information for presentations to high-level executives.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
  • Prepared invoices and drafted memos for executives.

Administrative Assistant

Project Management Transportation Systems
Warren
01.2016 - 08.2017
  • Organized and maintained calendars for Program Manager and Deputy Program Manager using Microsoft Outlook.
  • Prepared and reviewed memoranda, correspondence, and reports, ensuring precise grammar and formatting.
  • Maintained updated organizational charts, rosters, phone lists, and personnel files.
  • Researched and analyzed travel regulations including AR 37-1, JFTR, JTR, and DFAS policies.
  • Resolved issues related to travel card usage, entitlements, and transaction discrepancies.
  • Facilitated communication between Program Executive Office and Program Management office.
  • Purchased and managed office supply inventory with efficient delivery oversight.
  • Coordinated team-building events like ice cream socials, TACOM G8 Picnic, and Holiday Party.
  • Compiled data from various sources into organized reports for review by management team.
  • Answered questions from customers regarding products and services offered by the company.
  • Handled confidential documents in an organized fashion according to established protocol.
  • Conducted research on various topics as requested by management.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Facilitated communication between different departments within the organization.
  • Updated contact lists regularly when changes occur in employee status or contact information.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.
  • Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
  • Scheduled appointments between clients and customers and internal staff members.
  • Created travel arrangements and distributed travel details to appropriate personnel.
  • Maintained office supplies inventory by checking stock to determine inventory level.
  • Managed office supplies inventory and placed orders when necessary.
  • Provided administrative support to the executive team, including scheduling meetings and managing calendars.
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.
  • Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.
  • Sorted and distributed incoming faxes, letters and emails for office distribution.
  • Responded to customer issues to provide immediate resolution and improve retention.
  • Drove customer feedback to deliver information to management for corrective action.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.

Program Support Specialist (Developmental Assignment)

Army Contracting Command
Warren
06.2015 - 11.2016
  • Rebuilt cost centers and Work Breakdown Structure (WBS) in Automated Time Attendance and Production System (ATAAPS) for new fiscal year funding.
  • Executed purchases of office supplies and paper using training from General Fund Enterprise Business System (GFEBS).
  • Successfully procured multiple purchase orders for office supplies and paper through GFEBS expertise.
  • Collaborated with Program Support Specialist, Budget team, Supervisors, and Administrators to deliver exceptional customer service.
  • Developed PowerPoint presentation and delivered material to ACC-WRN intern boot camps.

Administrative Assistant

Army Contracting Command
Warren
12.2014 - 06.2015
  • Executed administrative support for Source Selection Support Center of Excellence (S3COE).
  • Developed and maintained SharePoint home page and additional site pages.
  • Prepared travel order forms, ensuring accurate funding allocation.
  • Created travel orders in DTS, entering locations, dates, and expenses.
  • Interpreted and communicated regulatory travel updates to S3COE travelers.
  • Assisted returning travelers using the voucher checklist to ensure compliance.
  • Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
  • Created spreadsheets using Excel software programs including formulas, macros and pivot tables.
  • Managed incoming mail by sorting out items that needed immediate attention or forwarding it on to the appropriate department or individual for action or response.
  • Reviewed and processed expense reports and invoices for accuracy and completeness.
  • Coordinated communications between departments to ensure timely completion of projects.
  • Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
  • Maintained up-to-date contact lists of vendors and suppliers while coordinating orders as required by executives.
  • Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
  • Established procedures for maintaining files of all office correspondence, memorandums, agreements, and contracts, ensuring easy access when needed.
  • Assisted with special projects such as researching topics or creating presentations for management review.
  • Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
  • Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
  • Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Made travel arrangements for employee trips and conferences.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Delivered optimal administrative, customer service and case management support.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Compiled meeting agendas and supportive materials ahead of meetings.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Researched and prepared information for presentations to high-level executives.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.

Administrative Assistant

Army Contracting Command
Warren
01.2013 - 12.2014
  • Provided comprehensive administrative support for Combat Contracting Division of 71 employees.
  • Proficiently prepared travel order forms, adhering to ACC-WRN policy on funding.
  • Created travel orders in DTS, ensuring accurate input of locations, dates, and expenses.
  • Interpreted regulatory travel changes and communicated updates to S3COE travelers.
  • Accurately processed leave requests for all staff using Automated Time Attendance System.

Administrative Assistant

Army Contracting Command
Warren
10.2010 - 12.2012
  • Performed administrative support for the Force Projection and Tools Division consisting of 62 employees.
  • Acted as Division Secretary in absence, taking on daily responsibilities managing Division Chief’s calendar.
  • Using ACC-WRN policy on travel, proficiently prepared travel order forms and ensured correct funding.
  • Created travel orders in DTS. Input travel locations, dates, and expenses.
  • Interpreted and disseminated regulatory travel changes and updates to the travelers.
  • Compiled data from various sources into organized reports for review by management team.
  • Conducted research on various topics as requested by management.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Facilitated communication between different departments within the organization.
  • Maintained office supplies inventory by checking stock to determine inventory level.
  • Managed office supplies inventory and placed orders when necessary.
  • Managed incoming calls while providing information or transferring callers to appropriate personnel.
  • Directed customer inquiries to appropriate department personnel.
  • Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
  • Proofread content for typo-free emails and documentation.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
  • Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.

Administrative Assistant

Monumental Life Insurance
Southfield
04.2010 - 10.2010
  • Managed office operations, ensuring efficient functionality through inventory oversight of supplies.
  • Coordinated and scheduled meetings, including catering arrangements and technical setup.
  • Developed and maintained comprehensive filing systems for confidential and general documents.
  • Composed, proofread, and edited correspondence, ensuring accuracy in communication.
  • Handled incoming calls and emails, directing inquiries to appropriate personnel efficiently.
  • Facilitated communication between departments to streamline workflows and enhance collaboration.
  • Compiled data from multiple sources into organized reports for management review.
  • Executed travel arrangements and processed expense reports for timely reimbursements.

Administrative Assistant

Clinton Township Parks and Recreation
Clinton Township
05.2004 - 04.2010
  • Answered telephones and provided customer service by registering participants for programs and events.
  • Handled credit card, cash, and check exchanges and kept records of all transactions.
  • Maintained filing system of registrations and financial files.
  • Coordinated employees to work for department programs and events.
  • Worked events, setting up, checking in participants, and all aspects of program.
  • Handled confidential documents in an organized fashion according to established protocol.
  • Conducted research on various topics as requested by management.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Facilitated communication between different departments within the organization.
  • Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
  • Managed database systems containing customer contact information.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
  • Greeted visitors and provided general information about the company.
  • Scheduled appointments between clients and customers and internal staff members.
  • Maintained office supplies inventory by checking stock to determine inventory level.
  • Managed office supplies inventory and placed orders when necessary.
  • Provided administrative support to the executive team, including scheduling meetings and managing calendars.
  • Managed incoming calls while providing information or transferring callers to appropriate personnel.
  • Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
  • Proofread content for typo-free emails and documentation.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.

Education

Bachelor of Science - Education

Saginaw Valley State University
University Center, MI
01.2006

Skills

  • Quick learner and adaptability
  • Software application mastery
  • Microsoft Office and Google Suite
  • SharePoint management
  • Website design and development
  • Fast-paced work environments
  • Team collaboration
  • Customer service excellence
  • Effective communication skills
  • Fundraising and event planning
  • CPR and first aid certification
  • Privacy protection strategies
  • Information security protocols

Affiliations

  • Parent Lead at Hevel Elementary in Romeo Community Schools
  • Gracie’s Groupies, a 501c3 for terminally ill daughter
  • Chair for the Autism Alliance of Michigan 2013 Charity Ball
  • Event Coordinator for Detroit Arsenal’s Parent Advisory Council for 5 years

References

References available upon request.

Timeline

Procurement Specialist

Army Contracting Command
07.2020 - 07.2025

Executive Administrative Assistant

Deputy Chief of Staff for Resource Management
08.2017 - 08.2020

Administrative Assistant

Project Management Transportation Systems
01.2016 - 08.2017

Program Support Specialist (Developmental Assignment)

Army Contracting Command
06.2015 - 11.2016

Administrative Assistant

Army Contracting Command
12.2014 - 06.2015

Administrative Assistant

Army Contracting Command
01.2013 - 12.2014

Administrative Assistant

Army Contracting Command
10.2010 - 12.2012

Administrative Assistant

Monumental Life Insurance
04.2010 - 10.2010

Administrative Assistant

Clinton Township Parks and Recreation
05.2004 - 04.2010

Bachelor of Science - Education

Saginaw Valley State University

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