Administrative Assistant
Enron Engineering and Construction
- Managed scheduling and calendar coordination for engineering teams, ensuring efficient time management.
- Assisted in preparation of project documentation and reports, maintaining accuracy and attention to detail.
- Supported procurement processes by processing purchase orders and tracking inventory levels effectively.
- Facilitated communication between departments, enhancing collaboration and information flow across teams.
- Organized team meetings and workshops, preparing agendas and taking minutes for future reference.
- Maintained filing systems and databases, ensuring easy access to important project information and documents.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Maintained inventory of office supplies and placed orders.
- Organized company events to enhance team cohesion, coordinating logistics and catering for over 50 participants.
- Conducted research for project proposals, compiling information that supported winning bids.
