Christine Thon

* Managed resources of IT and OPS Division, total of ~250 Contractors, within Technical and Scientific Support Department

* Collected inputs from IT-Technical Officers and Managers and utilized them to prepare and implement budget for IT Division in time for Management approval meetings

* Acted as expert in all IT- related Invitation for Tenders and reviewed all documentation for contractual and budget subjects

* Processed all IT-related Shopping Carts and Purchase Orders in SAP, including validating offers, assignment of asset/inventory qualifications and follow up on timely approval

* Assured smooth processing of goods receipts and invoices by liaising with Finance Officer to clarify major asset procurements upfront so Purchase Orders could be entered directly with appropriate asset assignments lines

* Verified correctness of all OPS/Contractor and IT-related invoices, total of ~3500 per year, timely processing for payment, entering of goods and/or service receipts in SAP and correction of Purchase Orders in case of unforeseen expenses as well as contacting Vendors in case of differences between Purchase Orders and invoices

* Logged all commitment and payment appropriations, confirmed budget availability and made internal budget transfer suggestions in case of budget shortages

* Monitored all expenditures against commitments in order to have constant and smooth flow of expenditures throughout year

* Advised IT Technical Officers and Team Leaders on Procurement planning during regular interactions

* Monitored issuing of IT Contractors Work Packages, including counter-approval from Contractors’ Companies consequently ensuring that all Contractors had valid Work Packages on file

* Arranged all necessary measures upon arrival of IT Contractors and provided all required tools for smooth and immediate start on their first working day also in case of departures distributed departure forms to make sure all equipment was returned

* Performed all year-end budget activities for IT Division, thereby closely interacting with all IT Technical Officers in order to process all open invoices and successfully close average of 200+ Purchase Orders

* Acted as Deputy for Inventory Manager and secured seamless support for Staff members

* Established and maintained Working Procedures for Project Control Team, for uniform processing within PCT

* Participated in Working Groups and Pilot Activities for process updates, especially for implementation and maintenance of SAP System, and provided feedback for improvements to enhance usability

Provided administrative support in Technical Support Division

• Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity
• Responded to emails and other correspondence to facilitate communication and enhance business processes
• Coordinated travel arrangements by booking airfare, hotel and ground transportation
• Completed accurate daily report documents, memos and invoices
• Created and updated physical records and digital files to maintain current, accurate and compliant documentation

Assigned at EUMETSAT as temporary Secretary in Technical Support Division

Assigned to different Departments of the Company

• Customer Services
• Coordination and Training of Sales Representatives

• Organized biweekly Seminars for teachers on different maritime topics
• Researched maritime sites, collected information materials and established draft version for “Teacher’s Guide to Maritime Sites in the Tri-State-Area”

• Started out as Clerical Assistant in Sales Planning
• Promoted to Team Leader of Sales Planning in November 1991, responsible for 4 full-time employees
• In charge of Junior Staff Training from June 1993 to March 1994
• Promoted to Department Head of Customer Relations in May 1997, responsible for 6 full-time employees