Christine Weltzbarker
Katy
Summary
Experienced Executive administrator with Human Resource and Technical Analyst experience, possessing the ability to multi task in a fast-paced environment, while maintaining emphasis on quality. Outstanding interpersonal skills and excellent analytical communication abilities. A dedicated team player who has excellent problem-solving, organizational and time management skills. SharePoint Administrator, SAP, Ariba, Impact, ePMP, MDT, PDT, WebEx, Room booking tool.
Professional administrative specialist prepared for high-level support roles. Proven track record in managing complex schedules, coordinating events, and streamlining office operations. Strong focus on team collaboration and achieving results, adaptable to changing needs. Expertise includes communication, organization, and problem-solving skills. Known for reliability, efficiency, and proactive approach.
Overview
24
24
years of professional experience
Work History
Lead Medical Coordinator
Chevron
11.2020 - 05.2024
- Enhanced patient care by efficiently coordinating medical services and streamlining communication between healthcare professionals.
- Promoted positive relationships between patients and healthcare providers through professional communication skills and empathetic understanding of individual needs.
- Implemented quality control measures to continually assess clinic performance, identifying areas for improvement and implementing solutions proactively.
- Managed referral processes effectively, facilitating timely access to specialized care for patients in need of additional services beyond primary care offerings.
- Improved patient satisfaction by promptly addressing concerns, answering questions, and providing clear explanations of treatment plans.
- Streamlined patient intake processes by implementing digital solutions for form completion before appointments, reducing waiting room time significantly.
- Provided compassionate support to patients during difficult times, offering resources for emotional wellbeing alongside physical health treatments.
- Reduced appointment wait times for patients by effectively managing schedules and optimizing appointment bookings.
Executive Assistant
Chevron – TPS
09.2018 - 11.2020
- Provided excellent assistance and business support GM Safeguard Stewardship, MOE HES Upstream, GM Talent Management
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Provided support for SSLT
- Utilized time management and prioritization to complete tasks and to help my customers accomplish their tasks
- Created agenda for monthly and quarterly LT meetings
- Meeting facilitation monthly and quarterly LT meetings
- Logistic, Video Conferencing, WebEx, presentation deck, catering
- On-boarded and off-boarded new hires
- Ordered equipment for the SS unit and maintained the inventory records
- Coordinated with OE Monthly meeting and tracked attendance
- Arranged national, international, and multi-segment travel for GM’s
- Maintained and distributed lists in GLAM (Global Lifecycle and Access Management) lam portal
- Partnered with SS Business Support staff to manage office moves after a reorganization
- Able to handle a heavy workload and make decisions within my scope of responsibility with limited supervision
- Assisted the OE FORUM coordinator with on-site help for the weeklong event; created reports for registration attendees, tracking posters and sessions inputting data to coordinate speakers; Assisted the GBG Forum Coordinator for the weeklong event, reporting registration, event coordination catering; Assisting the TRU Forum coordinator with registration for the three day event.
Human Resource Assistant
Chevron – Downstream and Chemical Human Resources
09.2013 - 09.2018
- Customer Service
- Maintains a strong sense of confidentiality and proper handling of classified data.
- Resource for Managers and employees on HR policy and process questions within scope for HRA role.
- Core Team member of the PASA team, providing PDT support as well as uploading resource. Resource for running Salary notification letters from SAP Reorganization Support – SAP, System, facilitation, logistics.
- Provides On/Off boarding support for DS&C employees, ADP I-9, and general HR overview
- Special projects assignments for groups other than DS&C
- Reporting and Data Maintaining
- SAP HR /SAP BI Reporting – Movement and headcount reports as well as one off reports as requested
- Maintains database for Hotline call tracking for Americas Products, Lubricants, Oronite, Manufacturing.
- Processes MDT/SAP/HRIM/GTMIS requests for HRBP’s and Managers
- Provides ePMP support management as well as analytics to assure enterprise deadlines are met.
- Administrative Support
- Reorganization Project Support – SAP, Systems, facilitation, logistics
- SharePoint Administrator for Latin America Team and subsites (6)
- Meeting facilitation
- Video Conferencing, WebEx, presentation deck, Catering
- EProcurement contact for Mexico - Processing of Service requests and invoices
- Pcard Management – Cell phone bills for team, order of office supplies
Executive Administrative Specialist
Chevron - Product Supply and Trading
11.2010 - 09.2013
- Company Overview: Strategy Technology and Commercial Integration
- Handles all executive assistant and administrative support to VP and Leadership Team with a high level of independence, initiative, discretion, accuracy and attention to detail.
- Promotes professionalism, and supports department goals to create an efficient work environment
- Professionally interacts effectively with Chevron’s Executives and their Assistants.
- Coordinate domestic and international travel (commercial and corporate aircraft), visas, passports, immunizations, ground transport, hotel accommodations, preparation of meeting material, meals, FCPA approvals for visitors, etc. Develop detailed travel itineraries and binders.
- Compiled monthly expense report
- Facilitated the Leadership team monthly, quarterly meetings as well as Business Planning events.
- Track invoices and payables for the Department
- Time Administrator for entire team, ran vacation and lost time reports to track carry over.
- Logistics coordinator for the 5th floor PSAT group.
Program Support Analyst
Chevron
06.2008 - 11.2010
- Reviewed and managed contracts to set up service orders in invoice approval/payment system (Ariba).
- Integrated a new invoice processing system to ensure tracking and approvals of all project T&M and expenses were verified and approved to allow timely payments to vendors.
- Office space management and coordination with Corporate Real estate teams
- Responsible for all on/off boarding of project staff, ensuring personal computer and office equipment was transferred appropriately.
- Purchase Card management for program, reviewed all project expenses and submitted for processing on a timely basis.
- Hosted large team events, providing logistics and catering while paying attention to detail and budget constraints.
- Administered compliance requirements, tracked project staff adherence
- Coordinated and updated the Business Continuity Plan process as well as being the BCP primary contact for Program
Executive Assistant / Technical Analyst
Shell Services International/Shell International E & P
11.2000 - 06.2008
- Maintained inventory and purchased assets valued at over $2M dollars. Additional responsibilities included acting as Focal Point for all interdepartmental purchases; assigning software to customer’s accounts and troubleshooting computer issues.
- Oversee a multi-site upgrade of computer equipment involving over 2,500 users in New Orleans, Houston and various offsite locations including Alaska. Included ordering equipment, scheduling installations and assigning technicians to ensure minimum disruption of customer’s schedule.
- Provided Project Management updates. Invoice tracking and reconciliation in SAP. Reconciling monthly expense reports.
- Created correspondence for team assignments and projects while maintaining confidentiality.
- HSSE focal point for US based team coordinating office inspections and awareness.
- Coordinated Leadership team events offsite and on. Preparing travel arrangements for International global staff.
Education
High School Diploma -
Alief Hastings High School
Houston05-1986
Skills
- Strong organizational skills
- Expert time management
- Effective problem solving
- High-level multitasking
- Accurate expense reporting
- Professional email etiquette
- Detailed meeting preparation
- Attentive customer service
- Exceptional interpersonal skills
- Strategic event planning
Timeline
Lead Medical Coordinator
Chevron
11.2020 - 05.2024
Executive Assistant
Chevron – TPS
09.2018 - 11.2020
Human Resource Assistant
Chevron – Downstream and Chemical Human Resources
09.2013 - 09.2018
Executive Administrative Specialist
Chevron - Product Supply and Trading
11.2010 - 09.2013
Program Support Analyst
Chevron
06.2008 - 11.2010
Executive Assistant / Technical Analyst
Shell Services International/Shell International E & P
11.2000 - 06.2008
High School Diploma -
Alief Hastings High School
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