Christine Westbrook
Marion,MA
Summary
Driven and resourceful administrative professional with 24+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Overview
24
24
years of professional experience
Work History
Virtual Executive Assistant
American College Of Correctional Physicians
08.2007 - Current
- Improved efficiency of administrative tasks by implementing organizational systems and automating processes.
- Reduced expenses through careful budgeting and expense tracking for executive office operations.
- Facilitated positive relationships between executives, clients, staff, vendors, partners, fostering a collaborative work environment.
- Enhanced communication between committees by coordinating meetings and sharing relevant information.
- Expedited resolution of issues arising from daily operational activities with prompt attention to detail.
- Maintained a professional online presence for executives by managing social media accounts and email correspondence.
- Streamlined executive schedules by efficiently managing appointments and prioritizing tasks.
- Collaborated with team members to achieve project goals, facilitating clear communication among stakeholders.
- Demonstrated adaptability in responding to shifting priorities or needs within the executive office setting.
- Managed sensitive information and maintained confidentiality by implementing secure filing systems.
- Coordinated events, ensuring seamless execution from planning to day-of logistics while maintaining budgets.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Updated and maintained confidential databases and records.
- Filed paperwork and organized computer-based information.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
Virtual Executive Director
American College Of Physicians - Colorado Chapter
04.2000 - 06.2024
- Liaised effectively between executives and other departments or external contacts for successful collaboration.
- Improved efficiency of administrative tasks by implementing organizational systems and automating processes.
- Expedited resolution of issues arising from daily operational activities with prompt attention to detail.
- Reduced expenses through careful budgeting and expense tracking for executive office operations.
- Enhanced communication between committees by coordinating meetings and sharing relevant information.
- Demonstrated adaptability in responding to shifting priorities or needs within the executive office setting.
- Managed sensitive information and maintained confidentiality by implementing secure filing systems.
- Coordinated events, ensuring seamless execution from planning to day-of logistics while maintaining budgets.
- Developed comprehensive meeting agendas that facilitated efficient use of time during executive conferences.
- Handled confidential and sensitive information with discretion and tact.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Used advanced software to prepare documents, reports, and presentations.
- Updated and maintained confidential databases and records.
- Worked with senior management to initiate new projects and assist in various processes.
- Filed paperwork and organized computer-based information.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Took notes and dictation at meetings.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
Education
Associate of Business & Associates of Accounting - Business And Accounting
Barnes Business College
Denver, Colorado09.1986
Skills
- File Organization
- Document Preparation
- CRM Management
- Meeting Scheduling
- Calendar Management
- Tech-savviness
- Video Conferencing
- Schedule & calendar planning
- Spreadsheet Creation
- Proofreading
- Customer Service
- Strong Problem Solver
- Phone Etiquette
- Information confidentiality
- Professional and mature
- Excel spreadsheets
- Invoice Processing
- Executive Support
- Filing and data archiving
- Financial Services
- Bookkeeping
- Business Administration
- Meeting planning
- Accounting
- Conference planning
- Videoconference preparation
- QuickBooks expert
- Honest and Dependable
- Time Management
- Reliable and Responsible
- Executive Schedule Management
- Team Leadership
- Critical Thinking
- Decision-Making
- Microsoft Office
- Documentation and Recordkeeping
- Work Prioritization
- Goal Minded
- File Maintenance
- Document Filing and Retrieval
Timeline
Virtual Executive Assistant
American College Of Correctional Physicians
08.2007 - Current
Virtual Executive Director
American College Of Physicians - Colorado Chapter
04.2000 - 06.2024
Associate of Business & Associates of Accounting - Business And Accounting
Barnes Business College
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