Christine Aragon

• Work closely with executive team including CEO, Chairman, CFO, in-house General Counsel, outside counsel, and Vice Presidents to keep them on track and organized
• Manage Outlook appointment calendars and Excel tracking spreadsheets; schedule Teams meetings, take minutes, and distribute meeting minutes to participants
• Register for conferences and coordinate travel, including complex itineraries that involve flights, car/coach bus rental and hotel accommodations
• Organize and plan corporate retreats, holiday parties, and in-office celebrations; purchase welcome gifts for new employees; send special occasion gifts and cards
• Provide new hire onboarding support for IT and HR, including setting up workspaces and welcoming new employees to the office
• Support the development, improvement and implementation of office policies and procedures
• Manage fleet of vehicles through use of Fleetio software, schedule vehicle usage
• Draft and proof Word documents and Outlook emails, create large quarterly data-driven PowerPoint presentations, org charts and master manager files; prepare expense reports
• Manage the office, including ordering equipment and supplies, scheduling repairs, working with vendors, contractors and building management on suite expansion; greet visitors, answer and direct calls, handle incoming packages and deliveries and outgoing mail (Certified Mail, FedEx, UPS, and USPS)
• Expense management, including, uploading and coding receipts using Divvy software
• Handle matters with utmost discretion and confidentiality
• Act as liaison between executives and staff members
• Travel out-of-state as needed

Office Manager/Administrative Assistant to Private Practice Neuropsychologist

• Transcribed, formatted, proofread and edited lengthy psychological evaluations
• Participated in projects such as website design, marketing, IT purchases and hiring
• Managed the office, including scheduling patient appointments, greeting patients and clients; managing and organizing patient files; ordering supplies, working with vendors, contractors and building management; oversaw new construction/suite expansion
• Administered pre-employment psychological assessments
• Conducted internet research
• Made travel arrangements
• Prepared invoices and tracked payments, processed credit card and cash/check payments, reconciled billing
• Reviewed medical records and surveillance footage

• Transcribed, created, revised, formatted, and proofread legal documents, correspondence, spreadsheets, and presentations; compared and redlined documents
• Answered phones, took detailed messages or forwarded calls as appropriate
• Entered attorney timesheets
• Helped plan major events including private parties and company picnics
• Made travel arrangements
• Monitored business and personal calendars
• Created, organized and maintained client files
• Processed billing and expense reports
• Scheduled meetings
• Trained new employees

• Transcribed, created, revised, formatted, and proofread legal documents, correspondence, spreadsheets, and presentations; compared and redline documents
• Reviewed PTO watch notices
• Answered phones, took detailed messages or forwarded calls as appropriate
• Entered attorney timesheets
• Organized and maintained client files
• Processed billing and expense reports
• Trained new employees