Christopher Picasso
Summary
Dynamic and results-driven Senior Operations & Executive Assistant with a track record of optimizing C-suite efficiency, managing cross-functional initiatives, and driving operational excellence in venture capital, high-growth startups, and technology firms. Adept at streamlining workflows, enhancing decision-making processes, and fostering strategic partnerships with key stakeholders. Skilled in scaling operations, improving investor relations, and implementing business solutions that increase efficiency and reduce costs. Known for proactive problem-solving, adaptability in fast-paced environments, and a commitment to delivering high-impact organizational support.
Overview
11
11
years of professional experience
Work History
Senior Operations Administrator
Prosperity7 Ventures
09.2023 - Current
- Designed and implemented a scalable executive workflow system, reducing administrative workload by 40% and enhancing decision-making efficiency.
- Developed an investor engagement strategy, improving meeting cadence, follow-ups, and executive briefing processes, increasing investor satisfaction.
- Spearheaded a cost-reduction initiative, cutting operational expenses by 20% through renegotiation of vendor contracts and travel logistics.
- Revamped internal reporting structures, introducing dashboards for real-time tracking of investment deals and operational metrics.
- Led cross-functional project management efforts, ensuring seamless collaboration between investment, legal, finance, and administrative teams.
Executive Assistant to the CEO (contract)
Phantom
04.2022 - 12.2022
- Served as a key business partner to the CEO of a $1B company, managing high-volume scheduling, gatekeeping, and executive priorities.
- Revitalized workflows, implementing a CRM-based tracking system to ensure strategic follow-ups and alignment with funding milestones.
- Directed logistics for high-profile events, including a week-long NYC summit, securing top-tier venues, and reducing event costs by 50% by leveraging our ecosystem.
- Negotiated with corporate travel providers, securing exclusive partnerships that resulted in a 25% reduction in travel costs while maintaining premium accommodations.
- Introduced structured operational processes, creating scalable systems for invoicing, vendor management, and executive communications.
Executive Assistant to the Director (contract)
Defense Innovation Unit (DoD)
07.2021 - 03.2022
- Managed classified executive operations, handling sensitive schedules, clearances, and high-security government briefings.
- Coordinated national security summits, securing participation from top defense contractors, government leaders, and private-sector executives.
- Developed crisis-response workflows, ensuring leadership had real-time access to security protocols and emergency planning.
- Implemented an executive briefing system, reducing prep time for leadership by 50% through standardized intelligence reports.
- Led digital transformation efforts, transitioning internal records to a secure cloud-based system, improving accessibility and compliance.
Executive Assistant to the CEO, CTO & VP of Sales
Deep 6 AI
06.2019 - 06.2021
- Orchestrated a company-wide process automation project, improving workflow efficiency by 35% across administrative and sales functions.
- Implemented a new financial operations system, reducing errors in accounts payable and receivable by 22% while enhancing reporting accuracy.
- Built and led a high-performing administrative team, training 4 direct reports to support executive operations at scale.
- Directed international travel logistics, negotiating contracts that resulted in a 20% cost savings while improving travel efficiency.
- Developed a client engagement strategy, ensuring seamless coordination for high-profile investor meetings and partnership development.
Executive Assistant to the CEO & CFO
GTR Bio, Inc.
04.2018 - 05.2019
- Redesigned executive support functions, introducing productivity tools that increased efficiency in meeting prep and calendar management.
- Managed multimillion-dollar budgets, tracking expenditures and identifying cost-saving opportunities through vendor consolidation.
- Developed a strategic travel management system, cutting executive travel costs by 30% while maintaining premium-level accommodations.
- Led a team expansion initiative, identifying key talent and scaling the administrative department to meet organizational growth demands.
- Implemented an employee onboarding program, streamlining HR processes and reducing new-hire ramp-up time by 40%.
Co-Founder
GRIIDIT
01.2017 - 12.2017
- Led business development initiatives, identifying market opportunities and driving strategic partnerships.
- Designed and launched a mobile application, overseeing product development and go-to-market strategy.
- Managed investor outreach, securing funding and positioning the company for a successful exit.
- Built a cross-functional team, ensuring operational alignment between engineering, marketing, and business functions.
Executive Assistant & Operations Manager
MBAC
11.2013 - 11.2016
- Developed an executive reporting framework, creating real-time dashboards for financial and operational insights.
- Implemented a company-wide financial tracking system, increasing budget oversight and improving cost allocation strategies.
- Led business expansion efforts, overseeing office openings and optimizing internal workflow processes.
- Managed high-profile executive travel, including coordination of international business trips and investor roadshows.
Education
MBA -
Pepperdine University
Malibu, CA08-2022
Bachelor of Arts - Political Science & Economics
California State University, Los Angeles
Los Angeles, CA06-2012
Skills
- Business Operations & Strategic Planning
- Google Suite, Microsoft Office
- Process Automation & Workflow Optimization
- Project Management Tools (Asana, Notion, Trello)
- Financial & Expense Management (TripActions, Expensify, Concur)
- CRM & IR Platforms (Affinity, Salesforce, PitchBook)
Core Competencies
- Strategic Executive Operations & Business Administration
- Cross-Functional Leadership & High-Impact Project Management
- Process Optimization, Scalability & Workflow Improvement
- Stakeholder & Investor Relations Strategy
- Event, Travel Management, Expense Reporting
- Office Culture, Talent Development & Organizational Growth
- Adaptability & Problem-Solving in High-Growth Environment
Languages
Spanish
Professional Working
Timeline
Senior Operations Administrator
Prosperity7 Ventures
09.2023 - Current
Executive Assistant to the CEO (contract)
Phantom
04.2022 - 12.2022
Executive Assistant to the Director (contract)
Defense Innovation Unit (DoD)
07.2021 - 03.2022
Executive Assistant to the CEO, CTO & VP of Sales
Deep 6 AI
06.2019 - 06.2021
Executive Assistant to the CEO & CFO
GTR Bio, Inc.
04.2018 - 05.2019
Co-Founder
GRIIDIT
01.2017 - 12.2017
Executive Assistant & Operations Manager
MBAC
11.2013 - 11.2016
MBA -
Pepperdine University
Bachelor of Arts - Political Science & Economics
California State University, Los Angeles
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