Christy O'Hern
Belvidere
Summary
Project management professional prepared to drive project success through effective planning and team coordination. Proven ability to streamline processes and enhance project delivery, ensuring alignment with organizational goals. Known for fostering collaborative environments and adapting to dynamic project requirements.
Overview
26
26
years of professional experience
Work History
Assistant Project Manager
Intex Commercial Door
10.2023 - 05.2024
- Assist a team of Project Managers in the Commercial Construction Industry in all aspects of project completion
- Manage Asana Calendar for delivery of all material
- Manage Tech Calendar for all site visits
- Review Bulletin/Addendum drawings for changes
- Assisted in the successful completion of projects by coordinating tasks, monitoring progress, and maintaining documentation.
- Ensured client satisfaction through consistent communication, providing updates on progress and addressing concerns promptly.
- Managed subcontractor relationships effectively to ensure quality workmanship within deadlines and budgets.
- Actively participated in weekly project reviews with senior management to discuss progress updates, challenges faced, potential solutions, and future plans.
- Assisted in the change order process by reviewing requests for changes to specifications or budgetary allowances before submitting them for approval.
Project Coordinator
Renaissance Building Products
07.2021 - 10.2023
- Processed quotes with a wide array of products with different manufacturers
- Submit bids on large construction projects in NYC and surrounding areas
- Work with Project Management at multiple vendors from start to completion of projects with some of the largest construction companies in NYC
- Update CRM on a daily basis
- Review plans and specs for each project
- Process quotes with provided take-offs on multiple different programs
- Run and coordinate all project management Microsoft Teams meetings including take off meetings, drawing revision update meetings and any meeting to do with each project
- Promoted after 1 year of employment due to my ability to learn so quickly and handle large amount of work
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Created job files for each project and maintained current data in each file.
- Coordinated cross-functional teams to achieve seamless collaboration in achieving project objectives.
- Improved client satisfaction with timely updates and transparent communication throughout the project lifecycle.
Electrical Engineering Dept. Administrator/Project Coordinator
KB SYSTEMS
03.2018 - 08.2020
- All aspects of Project Management and coordination of multiple Construction projects
- All aspects of administrative/executive assistant including travel arrangements, assisting with projects and maintaining a schedule
- Accounts receivable including all collections, obtain all purchase orders for payment, create and disburse invoices
- Dispersed and handled all incoming mail, including receipt of all checks to deposits
- Created and maintained Smartsheet project schedule
- Identified opportunities for process improvements, leading to more streamlined operations within the department.
- Assisted all Electrical Engineers with cad files, reports and project scheduling
- Implemented inventory management system, optimizing resource allocation within the department.
Executive Assistant
First title of VA
06.2015 - 09.2017
- Processed all deeds and feedbacks
- Worked closely with courthouses to record all documents
- Handled major accounts including Wyndham hotels
- Assisted to the underwriter with tasks
- Customer communication with our top executive accounts, including processing all deeds and recording with the county
- Maintain all filing for deeds
- Handled confidential and sensitive information with discretion and tact.
Account Manager/ Administrative
Oxford Diabetic Supply
02.2013 - 02.2014
- Effectively communicated with and supported sales, marketing and administrative teams on a daily basis
- Handled daily heavy flow of paperwork and cooperated with the accounting departments on invoicing and shipping problems
- Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently
- Answered an average of 50-100 calls per day by addressing customer inquiries, solving problems and providing new product information
- Answered and managed incoming and outgoing calls while recording accurate messages
- Maintained a clean reception area, including lounge and associated areas
- Processed client rebate reconciliation, reporting and check requests
Executive Assistant
Gems Safety Corporation
11.2011 - 03.2012
- Managed the CEO's complex and frequently changing travel arrangements and coordinated the pre-planning of trips
- Compiled and analyzed sales and marketing reports
- Created expense reports, budgets and filing systems
- Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings
- Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination
- Researched, proposed and implemented vendor services to decrease costs to organization
- Located and attached appropriate files to incoming correspondence requiring replies
- Frequently used word processing, spreadsheet, database and presentation software
Executive Assistant / Account Manager
Express Times Newspaper
02.2008 - 09.2010
- Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists
- Data entry for 5 newspapers including classified ads, legal ads and real estate
- Created expense reports, budgets and filing systems
- Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings
- Made copies, sent faxes and handled all incoming and outgoing correspondence for Director of Sales
- Created and maintained all filing systems
- Ordered and distributed office supplies while adhering to a fixed office budget
- Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation
Project Manager Assistant
Summit Architectural Products
10.2024 - Current
- Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
- Planned, designed, and scheduled phases for large projects.
- Met project deadlines without sacrificing build quality or workplace safety.
- Established effective communication among team members for enhanced collaboration and successful project completion.
- Monitored progress against established goals, adjusting schedules and resources as needed to keep projects on track.
- Collaborated closely with senior management to align project objectives with strategic company initiatives, ensuring that efforts contributed to overall business growth.
- Provided detailed project status updates to stakeholders and executive management.
Administrative Assistant / Customer Service
Mays Chemical Company
05.2003 - 01.2008
- Answered and quickly redirected up to 8 phone lines
- Created detailed expense reports and requests for capital expenditures
- Ordered and distributed office supplies while adhering to a fixed office budget
- Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation
- Directed guests and routed deliveries and courier services
- Opened and properly distributed incoming mail
- Maintained a clean reception area, including lounge and associated areas
- Assessed urgency and priorities before accepting or declining appointments and meetings with the Regional Manager
- Coordinated, scheduled and arranged meeting and travel calendars, including business and social events
- Communicated with vendors regarding back order availability, future inventory and special orders
- Payroll for Union and Non Union Employees ADP
- Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently
- Answered an average of 50-100 calls per day by addressing customer inquiries, solving problems and providing new product information
Executive Assistant
Sanitary Construction/Northwest Contracting Inc.
05.1999 - 05.2003
- All aspects of administrative support to the President and Vice President of firm
- Answered and distributed all incoming phone lines
- Ordering of all office supplies
- Managed all scheduling of maintenance on fleets of equipment and vehicles
- Along with scheduling the on site and off site cleaning of equipment & vehicles
- Fulfillment of all bid books and contracts including gathering all the pricing and subcontractor negotiations
- Distributed and delivered all bid contracts to engineers and Counties
- Payroll for employees and union employees
- Accounts receivable and accounts payable
Education
Associate of Arts - Business
County College of Morris
Township of Randolph, NJSkills
- Sales Support
- Underwriting
- Accounts Receivable/Payable
- Electrical Engineering
- Data entry
- QuickBooks
- Microsoft Dynamics GP
- Purchasing
- 70-80 WPM typing speed
- Knowledge of Quickbooks
- AR/AP Accurate and detailed
- Strong interpersonal skills
- Advanced Lawson Knowledge
- Project coordination
- Project management software
- Analysis skills
- SharePoint
- Asana
- Smartsheet
- Bluebeam
- CRM software
- Purchasing and procurement
- Schedule coordination
- Project planning and management
Timeline
Project Manager Assistant
Summit Architectural Products
10.2024 - Current
Assistant Project Manager
Intex Commercial Door
10.2023 - 05.2024
Project Coordinator
Renaissance Building Products
07.2021 - 10.2023
Electrical Engineering Dept. Administrator/Project Coordinator
KB SYSTEMS
03.2018 - 08.2020
Executive Assistant
First title of VA
06.2015 - 09.2017
Account Manager/ Administrative
Oxford Diabetic Supply
02.2013 - 02.2014
Executive Assistant
Gems Safety Corporation
11.2011 - 03.2012
Executive Assistant / Account Manager
Express Times Newspaper
02.2008 - 09.2010
Administrative Assistant / Customer Service
Mays Chemical Company
05.2003 - 01.2008
Executive Assistant
Sanitary Construction/Northwest Contracting Inc.
05.1999 - 05.2003
Associate of Arts - Business
County College of Morris
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