Summary
Overview
Work History
Skills
Languages
Affiliations
Timeline
Generic

Cindy Cardenas

Oak Brook,IL

Summary

Seasoned Administrative Assistant with background in supporting high-level administrators, specifically Principals. Equipped with skills in scheduling, project management, and staff coordination. Demonstrated ability to foster effective communication between administration and faculty. Proven track record of enhancing office efficiency and coordinating educational leadership tasks.

Overview

11
11
years of professional experience

Work History

Lead Administrative Assistant

Churchville Middle School
Elmhurst, IL
08.2018 - Current
  • Assisted students and parents with needs, solved issues, or directed them to appropriate staff, improving satisfaction and communication.
  • Assist in translating for teachers, deans, and administrators.
  • Greet and screen all visitors to the school, determine the nature of their business, process visitor passes when necessary, and direct visitors to the appropriate destination.
  • Manage and coordinate substitute coverage for certified and non-certified staff, ensuring smooth operations and minimal disruption to the learning environment.
  • Pre-approves all PSRP, and other support staff timesheets every week..
  • Coordinate new staff with access to school calendars, classroom and office keys, including voicemails and extensions, and add to email groups.
  • Responsible for the student registration and enrollment process.
  • Assist parents in completing school forms, creating school accounts, helping with online registration through PowerSchool, and submitting field trip permission forms through PushCoin.
  • Answer school phone system, take messages, and transfer calls.
  • Disburses and deposits funds, record financial transactions, audits and balances student organization and other school fund accounts.
  • Responsible for ordering, dispensing, and maintaining all staff and student supplies.
  • Coordinated all facets of 8th grade promotion with team leaders and York High School, ensuring a memorable and successful event for students and their families.
  • Procure, coordinate, and manage buses for school and student events.
  • Maintain a calendar of school events and backup servers.
  • Arrange outside gym rentals.
  • Work with PTA on various school events.
  • Notary Public

Part-Time Assistant Secretary

Conrad Fischer Elementary School
Elmhurst, IL
08.2016 - 08.2018
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.
  • Update and maintain all student records and cumulative files.
  • Responsible for enrolling new students.
  • Responsible for sending monthly and weekly residency letters.
  • Organized files, faxed reports and scanned documents, maintaining front desk and reception area in a neat and organized fashion.
  • Answered phone calls from external contacts and provided information or directed inquiries appropriately.
  • Assist in translating for nurses, teachers, principal and lead secretary.

Executive Assistant

CMN Inc.
Chicago, IL
01.2014 - 12.2014
  • Maintained a calendar of appointments for the CEO, ensuring that all commitments were met on time.
  • Managed daily invoices, reports, and proposals.
  • Compiled meeting agendas and supportive materials ahead of meetings.
  • Responded promptly to inquiries from internal staff members regarding any issues related to their roles or responsibilities.
  • Streamlined processes related to onboarding new employees into executive positions.
  • Managed daily invoices, reports, and proposals for teams and executives.
  • Arranged international travel itineraries for business trips taken by top executives.
  • Managed special projects as assigned by the CEO promptly.d coordinating catering services.
  • Managed special projects as assigned by the CEO in a timely manner.
  • Drafted official correspondence on behalf of the CEO in accordance with company policies.
  • Handled confidential information with discretion and integrity.

Skills

  • Document preparation
  • Budget administration
  • Task delegation
  • Calendar management
  • Risk management
  • File management
  • Payroll administration
  • Meeting scheduling
  • Client liaison
  • Reception duties
  • (Bilingual) Fluent in Spanish
  • Time Management
  • Skyward, Frontline, PowerSchool
  • Google Workspace
  • PowerSchool Enrollment,
  • Raptor, IWASS, Konica Minolta Sysems
  • PushCoin, ParentSquare
  • Report generation

Languages

Spanish
Professional

Affiliations

  • Volunteer at school events
  • The Maestro Cares Foundation, Volunteer at foundation yearly gala and other events

Timeline

Lead Administrative Assistant

Churchville Middle School
08.2018 - Current

Part-Time Assistant Secretary

Conrad Fischer Elementary School
08.2016 - 08.2018

Executive Assistant

CMN Inc.
01.2014 - 12.2014

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Cindy Cardenas