CINDY DITTMER

-Responsible for all accounts payable and accounts receivable for 3 budgets. County, City and Public Building Commission:

-Supervise 2 mailroom staff and 1 at the County City Building Information Desk

-Approve time office and time cards for 3

-Reconciliation of 30 p-card system accounts, code accurately per budget, submit to County Clerk's office.

- Review invoices, apply proper budget codes and generate payment vouchers for vendors who do not take pcards

-Track and document expenditures for the Public Building Commission Board to review and approve monthly

- Assures all rent accounts are billed out to the County, City and outside agencies in a timely manor

-Keep track of misc. jobs and send out invoices for reimbursement

-Update and submit Journal entry to County Clerk's office for all County rent

-Update budget excel spreadsheet(s) for any rent, parking or security changes to help keep track for rent budget

-Responsible for all County and City postage accounts. Establish new postage accounts, run reports, balance accounts at end of month. Submit paperless invoices to County and City departments for postage; presort fees and any postage fees due.

-Receive checks, code for proper budget and generate a cash receipt for either County Treasurer and/or City Treasurer.

-Receive and code per budget advice from the City Treasurer's office for ACH deposits weekly

-Run Global reports to monitor funds and compile budget documentation to report to the Building Administrator

-Update spread sheets to keep track of all expenditures for Capital Improvement Projects

-Update inventory spread sheet for all Property Management and Building and Grounds inventory. Tag inventory, submit proper asset paperwork to the County Clerk's office. Verify all inventories at end of fiscal year with Facility Manager's and send verification sheets to County Clerk to file

-Order office supplies when needed

-Interacts with and provides professional customer service to County, City employees, the public and vendors on a daily basis

-Establishes and maintains a great working relationship with department staff, management and Public Building Commission Board

-Review budget information on OPENGOV. Run reports if/when needed

-Work with County Fiscal office accountant and auditors at the end of the fiscal year to make sure we are in compliance with regulations

-Take on responsibilities of the Administrative Officer in her absence if needed. Job responsibilities includes: attending Public Building Commission meeting to take minutes of meeting. Set up interviews for possible new hire(s), assign parking, departmental payroll for Property Management and Building and Grounds division.

-Back up for County City Building mail room staff if needed. Job responsibilities include run postage for first class, presort, parcels, and certified mail. Separate and distribute interoffice and outside mail for County and City departments.

• Responsible for accounts payable and accounts receivable for 3 budgets- County, City and Public Building Commission
• Reconciliation of 30 p-card system accounts against bank statements on line-review transactions and code accurately per budget, submit to County Clerk's office
• Review invoices, apply proper budget codes and generate payment voucher for vendors that do not take credit card
• Track and document expenditures for Public Building Commission Board to review and approve monthly
• Assures all rent accounts are billed out to County, City and outside agencies in a timely manor
• Keep track of misc jobs and send out invoices to proper department for reimbursement
• Update and Submit JE to County Clerk's office for County Rent
• Update budget Excel spreadsheet(s) for rent changes to help track rent budget
• Responsible County and City postage accounts
• Establish new postage accounts
• Run reports, balance all accounts at end month
• Submit paperless invoices to County and City departments for postage reimbursement, presort fees and any extra postage fees due
• Receive checks, code for proper budget and generate cash receipt for either County Treasurer or/and City Treasurer
• Receive, review and break down deposit per budget for all ACH deposits weekly from County Treasurer
• Run Global reports to monitor funds and compile budget documentation to report to Building Administrator
• Update spread sheets to keep track expenditures for CIP projects
• Update spread sheet for all Property Management and Building and Grounds inventory
• Tag inventory, submit property inventory asset paperwork to County Clerk's office
• End of fiscal year- verify and account for all inventory by working with Facility Managers
• Order office supplies when needed
• Interacts with and provides professional customer service to County, City employees, public and vendors on daily basis
• Establishes and maintains great working relationship with department staff, management and Public Building Commission board
• Review budget information in OPENGOV.Run reports if/when needed
• Work with County Fiscal Office Accountant and Auditors at end of fiscal year to make sure we are in compliance with regulations
• Take on responsibilities of Administrative Officer in her absence if needed
• Job responsibility includes attending Public Building Commission
• Meeting, take minutes, set up interviews for possible new hire, assign parking, department payroll for Property Management and Building and Grounds division
• Back up for County City building mail room staff
• Run postage for first class, presort, parcels and certified mail
• Separate and distribute interoffice and outside mail for County and City departments.

• Responsible for accounts payable and accounts receivable for 3 budgets- County, City and Public Building Commission
• Review invoices, apply proper budget codes and generate a payment voucher for vendors
• Track and document expenditures for the Public Building Commission Board to review and approve monthly
• Assures all rent accounts are billed out to the County, City and outside agencies in a timely manor
• Keep track of misc jobs and send out invoices to proper department for reimbursement
• Update and Submit JE to County Clerk's office for County Rent
• Update budget Excel spreadsheet(s) for rent changes to help track rent budget
• Responsible County and City postage accounts
• Establish new postage accounts
• Run reports, balance all accounts at end month
• Submit paperless invoices to County and City departments for postage reimbursement, presort fees and any extra postage fees due
• Receive checks, code for proper budget and generate a cash receipt for either County Treasurer or/and City Treasurer
• Receive, review and break down deposit per budget for all ACH deposits weekly from the County Treasurer
• Order office supplies when needed
• Interacts with and provides professional customer service to County, City employees, the public and vendors on a daily basis
• Establishes and maintains a great working relationship with department staff, management and Public Building Commission board
• Work with County Fiscal Office Accountant and Auditors at the end of the fiscal year to make sure we are in compliance with regulations
• Take on responsibilities of the Administrative Officer in her absence if needed
• Back up for County City building mailroom staff
• Run postage for first class, presort, parcels and certified mail
• Separate and distribute interoffice and outside mail for County and City departments
• Managed payroll coding, data entry and processing for Property Management and Building and Ground staff
• Managed benefits and leave time
• Maintained employee confidence and protected payroll operations by keeping information confidential
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• Review invoices, apply proper budget codes and generate a payment voucher for vendors
• Track and document expenditures for the Public Building Commission Board to review and approve monthly
• Responsible County and City postage accounts
• Establish new postage accounts
• Run reports, balance all accounts at end month
• Submit paperless invoices to County and City departments for postage reimbursement, presort fees and any extra postage fees due
• Responsible for all County and City telephone bills
• Updated data base of all phone numbers
• Processed payment voucher and billed back departments for their portion of the invoice
• Interacts with and provides professional customer service to County, City employees, the public and vendors on a daily basis
• Establishes and maintains a great working relationship with department staff, management and Public Building Commission board
• Managed payroll coding, data entry and processing for Property Management and Building and Ground staff
• Managed benefits and leave time
• Maintained employee confidence and protected payroll operations by keeping information confidential
• Interacted with public, vendors, City and County employees professionally by phone, email or in-person to provide information and directed to desired staff members
• Kept physical files organized for easy updating and retrieval by authorized team members
• Provided clerical support to department administrative team by copying, faxing and filing documents
• Recorded minutes at board meetings adhering to proper procedures and bylaws.