Summary
Overview
Work History
Education
Skills
Accomplishments
Licenses Certificates
Yello Belt Training Lean Six Sigma Certified
Timeline
Generic
Cindy Kane

Cindy Kane

Durham,NC

Summary

Driven and resourceful administrative professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.

Overview

25
25
years of professional experience

Work History

Executive Assistant II

PPD
10.2022 - Current
  • Executive Assistant to the Vice President and his direct reports in the Global Infrastructure and Operations department
  • Manage the daily calendar, timesheets, expenses and travel on a regular basis
  • Travel includes domestic and international, acquiring Passports and Visas when needed
  • Perform corporate credit card reconciliations
  • Coordinate internal and external conference call meetings
  • Plan and organize large offsite meetings, workshops, events and team building activities at local convention center and nearby hotels/meeting rooms
  • Organize and attend meetings to include departmental meetings, face to face meetings and daily/weekly meetings
  • Monitor meetings and grasp all action items for follow up
  • Responsible for registration & coordination of event participation for numerous Information Technology Events and Presentations/Award Ceremonies
  • Assist all Executives direct reports on miscellaneous projects/meeting planning and expense reports
  • Generates Purchase Requisitions from Quotes, Invoices and Statements of Work (SOW's)
  • Responsible for circulating and tracking all Purchase Requests, FAR's and PO's through the signatory process and finally on to Procurement for processing
  • Information Technology SharePoint Site owner
  • Process CV's for the entire IT department globally
  • Responsible for reserving conference rooms
  • Prepare and edit Slides for presentations
  • Prepare new hire and termination paperwork for new or transitioning employees to include onboarding of new hires
  • Order all office supplies for current employees and all new hires.

Executive Assistant I

PPD
01.2015 - 10.2022
  • Executive Assistant to the Vice President and his direct reports in the Global Infrastructure and Operations department
  • Manage the daily calendar, timesheets, expenses and travel on a regular basis
  • Travel includes domestic and international, acquiring Passports and Visas when needed
  • Perform corporate credit card reconciliations
  • Coordinate internal and external conference call meetings
  • Plan and organize large offsite meetings, workshops, events and team building activities at local convention center and nearby hotels/meeting rooms
  • Organize and attend meetings to include departmental meetings, face to face meetings and daily/weekly meetings
  • Monitor meetings and grasp all action items for follow up
  • Responsible for registration & coordination of event participation for numerous Information Technology Events and Presentations/Award Ceremonies
  • Assist all Executives direct reports on miscellaneous projects/meeting planning and expense reports
  • Generates Purchase Requisitions from Quotes, Invoices and Statements of Work (SOW's)
  • Responsible for circulating and tracking all Purchase Requests, FAR's and PO's through the signatory process and finally on to Procurement for processing
  • Information Technology SharePoint Site owner
  • Process CV's for the entire IT department globally
  • Responsible for reserving conference rooms
  • Prepare and edit Slides for presentations
  • Prepare new hire and termination paperwork for new or transitioning employees to include onboarding of new hires
  • Order all office supplies for current employees and all new hires.

Executive Assistant/Office Coordinator

PPD
01.2015 - 09.2016
  • Supported Associate Director/Director and other staff by scheduling, planning, and attending meetings as necessary
  • Provide support to include travel planning and calendar maintenance
  • Assisted with the administration or coordination of departmental projects and/or programs
  • Processed Incidents, Work Orders and Quotes for the Out Of Scope Projects (OOS)
  • Coordinated details of onsite and offsite meetings and conferences including catering needs
  • Inventoried, orders and distributes Office supplies
  • Generated Purchase Requisitions from Quotes or SOW
  • Generated and Maintained OOS Project tracking documentation
  • Assembled and analyzed information to facilitate decision making
  • Prepared special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions
  • Assisted in SharePoint activities such as maintaining new sites, user training and data restoration
  • Was responsible for Department's On-Call schedules and payments
  • Assisted with development/edits of department's SOPs/WPDs.

Learning Technologist

PPD
11.2008 - 02.2014
  • Provided administrative support for developers and managers in Training department
  • Worked as assistant instructional designer/developer to assist in delivery on core learning and training curriculum based on strategic direction and business goals
  • Used In-depth knowledge in the area of software simulation training and eLearning development tools such as Captivate and Articulate
  • Assisted in design, develop and deploy project deliverables, as needed for company projects
  • Utilized Adobe Captivate and Articulate Studio '09 to assist in building interactive branching simulation
  • Assisted in creation of several Moodle Training
  • Moderated in PPD 3D Clinical Foundation Training
  • Proctored for Clinical Foundation Assessment
  • Coordinated activities and events in support of the department
  • Taught MS Office to PPD employees (ie, Powerpoint, Excel, Word) when they purchased new versions of MS office suites.

Executive Assistant

PPD
03.1999 - 11.2008
  • Under strict confidentiality overseen Executive Vice President's workflow including mail, calendar, correspondence, and telephone calls, determining priorities, preparing responses, and/or responding appropriately without errors and in a timely manner
  • Supported Vice President and other staff by scheduling, planning, and attending meetings as necessary
  • Provide support to include expense reporting and travel planning
  • Assisted with the administration or coordination of departmental projects and/or programs
  • Maintained distribution lists and organizational charts
  • Coordinated activities and events in support of the department
  • Coordinated departmental moves and serve as liaison for IT services and upgrades
  • Assembled and analyze information to facilitate decision making
  • Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions
  • Supported departmental budget processes which could include running reports, simple budget analysis, and/or budget entries.

Education

High School Diploma -

E.A. Laney High School
06.1980

Skills

  • Microsoft Office products
  • Customer service
  • Verbal and written communication
  • Prioritization
  • Multitasking
  • Attention to detail
  • Scheduling
  • Strategic Planning
  • Business Administration
  • Customer Service
  • Administrative Support
  • Presentation Development
  • Invoice Processing
  • Database Management
  • Project Oversight
  • Expense Reporting
  • Meeting Planning
  • Technical Support
  • Office Management
  • Risk Management
  • Travel Administration
  • Business Writing
  • Mail Management
  • Social Media Management
  • Report Writing
  • Quality Control
  • Staff Management
  • Payroll
  • Videoconference Preparation
  • Accounting
  • Financial Services
  • Excel Spreadsheets
  • Schedule Management
  • Business Correspondence
  • Bookkeeping
  • Compensation and Benefits
  • Human Resources Management (HRM)
  • Filing and Data Archiving
  • Meticulous Attention to Detail
  • Report Development
  • Travel Coordination
  • Schedule & Calendar Planning
  • Process Improvements
  • Spreadsheet Tracking
  • Customer Service-Oriented
  • Professional and Mature
  • Performance Improvement
  • Information Confidentiality
  • Multi-Line Phone Proficiency
  • Office Administration
  • Legal Administrative Support
  • AR/AP
  • Proofreading
  • QuickBooks Expert
  • Report Generation
  • Interpersonal Communication
  • AS/400
  • Project Management
  • Project Planning
  • Strong Problem Solver
  • Mail Handling
  • Conflict Management
  • Conference Planning
  • Advanced MS Office Suite
  • Report Analysis
  • Resourceful
  • Appointment Setting
  • Process Improvement
  • Task Delegation
  • Confidentiality Maintenance
  • Team Collaboration

Accomplishments

  • Planned corporate meetings, lunches and special events for groups of 10+ employees.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.

Licenses Certificates

Yellow Belt Training Lean Six Sigma Certified

Yello Belt Training Lean Six Sigma Certified

  • Completed Yellow Belt training in Six Sigma methodologies, emphasizing process improvement, waste reduction, and data-driven decision-making.
  • Demonstrated proficiency in applying Six Sigma tools, such as DMAIC (Define, Measure, Analyze, Improve, Control) to enhance operational efficiency.
  • Successfully collaborated with cross-functional teams to identify and implement process improvements, resulting in [mention any specific achievements or outcomes if applicable].
  • Acquired a foundational understanding of statistical analysis and root cause analysis to contribute to data-driven decision-making processes.
  • Applied Six Sigma principles to enhance quality control measures, resulting in [mention any improvements in quality metrics or processes].
  • Actively participated in continuous improvement initiatives and contributed to a culture of operational excellence within the organization.

Timeline

Executive Assistant II

PPD
10.2022 - Current

Executive Assistant I

PPD
01.2015 - 10.2022

Executive Assistant/Office Coordinator

PPD
01.2015 - 09.2016

Learning Technologist

PPD
11.2008 - 02.2014

Executive Assistant

PPD
03.1999 - 11.2008

High School Diploma -

E.A. Laney High School

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Cindy Kane