Cindy Kuhns
Farmington,AR
Summary
Seasoned Administrative Assistant offering over 30 years experience in educational leadership positions. Focused on building and enhancing relationships, meeting service needs and maintaining smooth administration of all department operations. Desire remote work opportunity in dynamic, fast-paced environment.
Overview
31
31
years of professional experience
Work History
Higher Education Institution Program Coordinator
Department Of Horticulture, University Of Arkansas
12.2018 - Current
- Administrative support and direct assistance to the department head: Provide assistance to the Department Head in scheduling, report preparation, department goals, objectives, and student recruitment and retention. Consult and establish department policies and procedures consistent with policies of the Division of Agriculture and University of Arkansas.
- Department Operations: Supervise department office staff. Gather, maintain and complete various reports including but not limited to conflict of interest, outside employment, volunteer, faculty service reviews, and impact statements. Stay informed of changes to University/Division Policies and Procedures and disseminate updates to appropriate personnel. Perform leave accounting for entire department according to University policy and procedures. Provide assistance to Horticulture Cooperative Extension faculty and office staff. Provide training and support for Vegetable Research Station and Fruit Research Station office managers. Space allocation for new and existing employees. Answer incoming calls and direct visitors to appropriate personnel. Act as floor building maintenance executive reporting and resolving maintenance and cleanliness issues.
- Hourly Worker and other personnel management changes: facilitate and hire all hourly workers in Workday from initial creation of position to onboarding of all new positions. Train and assist faculty and student workers in hiring process and time entry.
- Human Resource Management: Conduct interviews and create itineraries for potential job applicants. Assist with hiring, resolving conflicts, and continued management of Department personnel. Adhere to Division of Agriculture, University of Arkansas policies and procedures related to personnel management. Plan and assist with department social events related to new hires. Provide assistance to Department Head with regards to promotion, hiring, and termination of all department employees.
- Process applications and initiate process for potential adjunct and graduate faculty position. Assist in the hiring of temporary instructors.
- Undergraduate and Graduate Student Support: Serve on Department Curriculum and Scholarship Committees. Consult and recommend changes to curriculum and process changes for review by College and University administration. Assist undergraduate and graduate students with UAConnect and other forms related to successful completion of their degree. Process tuition waivers. Make updates to undergraduate and graduate catalogs including curriculum and checksheet management. Create schedule of classes for undergraduate and graduate classes taught each semester in the Horticulture department.
- Assist department recruitment and retention coordinator with student events including but not limited to, planning social events, ordering department promotional items and marketing materials related to recruitment and retention of students. Assist with upkeep and materials for department wide video directory and announcement boards.
- Schedule ZOOM and other forms of remote communication meetings for Department Head and faculty/staff of the Department.
Administrative Support Supervisor
Department Of Horticulture, University Of Arkansas
12.1996 - 12.2018
- Administrative Assistant to the Department Head.
- Oversaw office inventory activities by ordering and maintaining current inventory supplies. Including tracking inventory of all employees in the Department to prevent theft or mismanagement of resources.
- Assisted management with special projects to complete all tasks by deadlines.
- Answered phone calls and responded to inquiries from customers and other external contacts.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
Administrative Assistant
Journal Of Business Logistics
07.2007 - 12.2011
- Assisted journal editor with review of scientific manuscripts. Scheduled reviews and coordinated successful peer-review of all manuscripts for the Journal of Business Logistics.
- Answered emails and delivering messages to reviewers and assistant editors.
- Assisted journal editor with correspondence and requests for job references.
Administrative Assistant
Department Of Horticulture, University Of Arkansas
12.1992 - 12.1996
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and student appointments for professors
- Assisted professors in department with correspondence, research manuscripts, and scheduling of classes.
Education
No Degree - Psychology
University of Arkansas
Fayetteville, ARHigh School Diploma -
Bethel Life High School
Wichita, Kansas05.1983
Skills
- Education Program Management
- Operational Improvements
- Federal Compliance
- Customer Inquiries
- Microsoft office suite
- Zoom/Microsoft Teams
Timeline
Higher Education Institution Program Coordinator
Department Of Horticulture, University Of Arkansas
12.2018 - Current
Administrative Assistant
Journal Of Business Logistics
07.2007 - 12.2011
Administrative Support Supervisor
Department Of Horticulture, University Of Arkansas
12.1996 - 12.2018
Administrative Assistant
Department Of Horticulture, University Of Arkansas
12.1992 - 12.1996
No Degree - Psychology
University of Arkansas
High School Diploma -
Bethel Life High School
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