Cindy L. Maxwell
Oklahoma City,OK
Summary
Organized and efficient Executive Assistant with 20 years experience supporting C Suite executives in finance, medical field, and accounting. Demonstrates skills in managing complex functions that require stellar multi-tasking abilities. Excel in discretion and confidentiality. Driven and resourceful administrative professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Manages high-volume workloads in rapidly changing environments.
Overview
22
22
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Epworth Villa
03.2020 - 03.2024
- Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive offices
- Organized, coordinated, and prepared minutes for all monthly (Executive, Finance/Audit) and quarterly (Board of Directors) meetings while maintaining the integrity of the confidential information
- Prepared expense reports and coordinated the CEO & CFO calendars
- Efficient Administrative support for the CEO, CFO, and Leadership Team
Executive Assistant to Chief Executive Officer
Oakwood Springs Behavioral Hospital
01.2017 - 03.2020
- Administrative support for the CEO & CFO
- Acquired and maintained all contracts with vendors
- Managed and trained 4 receptionist during tenure
- Responsible for creating and maintaining all medical staff credentialing and ensuring no licenses/certifications expire
- Responsible for ordering and maintaining inventory of all office supplies, medical supplies, and all hospital forms (approximately 250 forms)
Executive Assistant
Funk Companies
12.2014 - 01.2017
- Handled confidential and sensitive information with discretion and tact
- Managed CFO's calendar, scheduling meetings and appointments to most efficiently optimize CFO's time
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed
- Responsible for paying Bob Funks (owner/president) personal bills through QuickBooks
- Learned Oil & Gas accounting process to create a monthly detailed reports of Mr. Funk's interests
- Handled confidential and sensitive information with discretion and tact
Executive Assistant
Oklahoma Heart Hospital
03.2002 - 12.2014
- Administrative support to C Suite executives
- Administratively supported 70 cardiovascular physicians, as needed
- Coordinated and transcribed confidential minutes for all Board Meetings and Shareholder Meetings
- Coordinated all logistics surrounding scheduling interviews with perspective physicians and/or C Suite Executives
Skills
- Executive Administrative Support
- Organized & Efficient
- Presentation Development
- Document Preparation
- Office Administration
- Detail Oriented
- Project Planning
- Critical Thinker / Problem Solver
- Microsoft Office & QuickBooks
- Strong Communication Skills
Timeline
Executive Assistant to the Chief Executive Officer
Epworth Villa
03.2020 - 03.2024
Executive Assistant to Chief Executive Officer
Oakwood Springs Behavioral Hospital
01.2017 - 03.2020
Executive Assistant
Funk Companies
12.2014 - 01.2017
Executive Assistant
Oklahoma Heart Hospital
03.2002 - 12.2014
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