Summary
Overview
Work History
Education
Skills
Certification
Affiliations
Timeline
Generic

Cindy Pemberton

Prescott,Arizona

Summary

An experienced and dependable administrator in all aspects of government. I leverage my MPA degree and my expertise in policy and governance to serve the community and advocate for its interests. I have held executive roles in the public sector supporting State, County, Tribal and local government. Unmatched experience, education and certifications allow me to provide exceptional professional and responsive service as a Director. Detail-oriented and versatile professional with steadfast commitment to helping teams and organizations operate effectively and efficiently. I have developed skills in nonprofits, policy, grants and finance. I am a team player, a problem solver and a lifelong learner.

Overview

19
19
years of professional experience
1
1
Certification

Work History

Town Clerk

Town of Camp verde
12.2019 - 01.2024
  • Responsible for the operations and leadership of the Town Clerks office and acting Town Manager in the absence of the Town Manager
  • Oversight of four immediate employees and over 100 staff in managing the Towns operations and 12 boards and commissions.
  • Responsible for all records, official documents, elections, media, business licenses, liquor licenses notaries, and legal codifications to policies
  • Reviewed and tracked bids, contracts and grants
  • Created new policies and promoted new efficiencies for the Town
  • Provided Open Meeting law and records trainings to all staff
  • Served as the Arizona Municipal Clerks Mentor for Region 1 including Yavapai, Coconino and Mohave Counties
  • Nominated Woman Leader of the Year for the Verde Valley
  • Served as the legislative committee member for AMCA
  • Served as a public lobbyist for the Town of Camp Verde.

District Clerk to the governing board and executive to the president

Yavapai college
01.2019 - 07.2019
  • Planned and managed all operations for the Yavapai College President and the District Governing Board under clerk’s statutory obligations
  • Produced and supervised all Board agendas, packet preparations, meeting minutes and adhered to all open meeting laws and other state and federal requirements
  • Monitored and recorded all public records including public records requests
  • Attested to official records and actions taken by the Administered Board and Advisory Committees and consistent with open meeting laws
  • Supervised two employees to include performance management, professional development and team building
  • Created scripts for the Board and provided professional atmosphere by ensuring compliance with applicable laws and regulations
  • Created new policies, ensured compliance with the Board’s Governance Policy and provided ongoing and regular evaluation of the Carver Policy Model
  • Prepared and monitored the President’s and Boards budget necessary for staffing and operating expenditures
  • Additional duties included: website management, press release notifications, and ensuring the overall dependability of the Presidents office and the District of the Board.

Deputy City Clerk

City of Prescott
11.2017 - 08.2018
  • Planned and managed the operations of the City Clerk's Office pursuant to statutory and city charter and code obligations of the Deputy City Clerk, acting City Clerk and Municipal Filing Officer
  • Responsible for agenda packet preparations/preservation, agenda management, meetings minutes and adhering to all open meeting laws, public records and record retention laws
  • Monitored and recorded all public records including records requests, claims, ordinances, resolutions, proclamations, and elections documents
  • Administered 24 boards, commissions and committees
  • Duties included appointments, oath of office inductions, inspection of all city bids, and ensuring that administrative operations were consistent with applicable laws and city policies
  • Acted as a conduit and coordinator with other city officials and departments, public organizations and the general public on behalf of the City
  • Interpreted policies, certified authenticity and conferred with legal department to achieve Council goals and priorities
  • Responded to and resolved sensitive and complex community and organizational queries and issues while providing excellent customer service
  • Created and designed new mechanisms and procedures for the Council to better respond to city residents and the general public
  • Implemented standard operating procedures and software programs for improving organizational performance to enhance services
  • Consistently and proactively evaluated Clerk’s office operating procedures
  • Prepared, monitored and forecasted City Clerk's Office budget necessary for staffing and operating expenditures
  • Oversaw all liquor license applications for the City
  • Coordinated internal department team meetings and provided professional development opportunities to improve staff performance
  • Additional duties included website management, press release notifications, written correspondence and ensuring the overall precision and integrity of the City Clerk's Office.

EXECUTIVE TO THE COUNTY RECORDER

YAVAPI COUNTY RECORDERS, VOTER REGISTRATION AND ELECTIONS DEPARTMENT
03.2015 - 11.2017
  • Provided executive support to the Yavapai County Recorder, Elections and Voter Registration Departments
  • Facilitated meetings with the Secretary of State and twelve county recorders throughout the State of Arizona
  • Recorded minutes and posted agendas
  • Provided voter education classes in high schools to promote youth civics and to community members and groups across Yavapai County to increase voter participation
  • Provided insight on a complex array of federal, state, local and district elections matters
  • Reviewed ballot signature verifications
  • Worked with incumbents and community to assist and provide detailed information related to running for office, forming a political committee, campaign finance, financial reporting, statements of organization, petition challenges, precinct mapping and election result notifications
  • Assisted in the preparation of federal, state, county, municipal and tribal elections
  • Processed and documented records management system county-wide
  • Contributed in the digitizing procedures of entering and recording government documents
  • Administered accounting details pertaining to the budget for three departments
  • Made recommendations based on strategic reporting to determine how best to utilize funding
  • Attended all County Board of Supervisor meetings to keep the department apprised of current County related issues
  • Provided the County Recorder and management with details related to public concerns, issues and activities
  • Provided educational trainings to youth across Yavapai County regarding elections
  • Managed all social media accounts, created departmental logos, created and disseminated all press releases and cross-trained in every position within the Recorders, Elections and Voter Registration departments
  • Created a newsletter called REV (Recorders, Elections and Voter Registration) to keep County employees apprised of County-wide issues affecting departments
  • Resolved issues on behalf of the County Recorder and was the conduit for public relations.

CLERK/OUTREACH COORDINATOR

STATE OF ARIZONA – YAVAPAI REGIONAL PARTNERSHIP COUNCIL
03.2008 - 03.2015
  • Provided support and facilitation for the Yavapai Regional Partnership Council
  • Acted as liaison between the Board and community
  • Prepared and distributed Council notifications, meeting agendas, records, meeting minutes, summary action plans and funding plans
  • Provided support and facilitation for all regional Council Meetings
  • Maintained all documents for Council meetings, official records retention, contracts, office budget, supply purchases, Council Member travel, claims, accounting and budgets
  • Official and lawful records management for all documents pertaining to Council meetings, contracts, budgets and correspondences
  • Attended all community meetings including coalitions for children’s education
  • Managed the process for grant application submissions and established grant review committees
  • Trained incoming Council Members on open meeting law and public records procedures
  • Facilitated regular, special and executive meeting sessions
  • Responded to media requests and provided media releases throughout the county
  • Established relationships and rapport with programs and services throughout Yavapai County
  • Collected and disseminated information about Early Childhood Development to appropriate organizations
  • Supervisor for region-wide projects from initiation through completion in a timely, comprehensive, accurate and appropriate manner
  • Supervisor of AmeriCorps VISTA members
  • Coordinated appointments, reappointments and vacancies to the various appointed committees and commissions of the Board.

ADMINISTRATIVE COORDINATOR

STANISLAUS COUNTY OFFICE OF EDUCATION – INSTRUCTIONAL SUPPORT
11.2004 - 03.2008
  • Performed administrative support functions of a complex nature using principles and techniques for coordinating and servicing countywide curriculum requirements
  • Established rapport in county, regional and state community
  • Developed, initiated and promoted programs to encourage and support educational goals
  • Served as a liaison with other county staff and public entities
  • Organized events, meetings, and conferences
  • Supported Directors and County Schools Superintendent with secondary and elementary curriculum-based programs and sustained trainings and modules facilitated by Directors to teachers and staff
  • Support functions included budget planning, preparation, and monitoring activities
  • Responsibilities also included organizing and maintaining reports, records, files and critical project information through database files
  • Co-creator of the SCOE fitness challenge used throughout the county to enhance a healthy atmosphere with county employees
  • The program received recognition and acknowledgement by the Governor of California.

Education

Masters Public Administration MPA - Public Administration

Grand Canyon University
Phoenix, AZ
10-2018

Bachelor of Science - Business Administration

Grand Canyon University
Phoenix, AZ
10-2016

Skills

  • Highly proficient with government software programs such as Accela, Granicus, I2MQ and Our Boardroom for government systems and management
  • Expert knowledge in all Microsoft Office programs including Word, Excel, Outlook, Power Point Presentations, Access, and valuable with Publisher specifically in brochure design
  • Agenda Publishing software for Yavapai County government management
  • Onbase and Laserfiche software for ordinance, resolutions and records management
  • Junior Web Master and Graphics Designer, Adobe, Desktop Publishing & InDesign, QuickBooks / Peachtree, JDE Systems, Asprod, Covalent Software and HRIS systems
  • Proficient in compliance and understanding of local, state, tribal and federal ordinances, laws and policies
  • Town budget management
  • Risk management expertise

Certification

● Certified Elections Officer – Issued by Arizona Secretary of State.

● Notary Public – Arizona Issued July 2023. Commission #547874

● Arizona Certified Municipal Clerk (CMC) November 2019

● Certified Mental Health First Aid – Issued February 2015 by the National Council for Behavioral Health

Signature Verification Certificate – Yavapai County Elections Department

Affiliations

  • Active Member, Arizona Municipal Clerks Association (AMCA)
  • Active Member, The International Institute of Municipal Clerks (IIMC)
  • Active Volunteer, Yavapai County Emergency Operations Center (EOC)

Timeline

Town Clerk

Town of Camp verde
12.2019 - 01.2024

District Clerk to the governing board and executive to the president

Yavapai college
01.2019 - 07.2019

Deputy City Clerk

City of Prescott
11.2017 - 08.2018

EXECUTIVE TO THE COUNTY RECORDER

YAVAPI COUNTY RECORDERS, VOTER REGISTRATION AND ELECTIONS DEPARTMENT
03.2015 - 11.2017

CLERK/OUTREACH COORDINATOR

STATE OF ARIZONA – YAVAPAI REGIONAL PARTNERSHIP COUNCIL
03.2008 - 03.2015

ADMINISTRATIVE COORDINATOR

STANISLAUS COUNTY OFFICE OF EDUCATION – INSTRUCTIONAL SUPPORT
11.2004 - 03.2008

Masters Public Administration MPA - Public Administration

Grand Canyon University

Bachelor of Science - Business Administration

Grand Canyon University

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Cindy Pemberton